Add a signature automatically to every outgoing message in Outlook 2016 for Mac

Do you get tired of typing your contact information at the end of every email? Outlook for Mac 2016 can help by automatically adding your signature for you to every message you send. You first need to create a signature and then set it as the default.

Note: If you have Outlook for Windows, see Create an email signature in Outlook for Windows.

  1. On the Outlook menu, click Preferences.

    Outlook menu > Preferences

  2. Under Email, click Signatures.

    Under Email, click Signatures.

  3. Under Signature name, click Add a signature Add an account .

  4. Double-click Untitled, and enter a name for the new signature. The name you give your signature is for your reference. It doesn't appear in the signature of your messages.

  5. Under Choose default signature, select the signature you want to use as your default signature for new messages and for replies and forwards.

    Set the default signatures

    Notes: 

    • If you have Word 2016 for Mac or a previous version of Word, you can use it to format text and add pictures and links. After you format, copy your new signature into the signature pane of Outlook.

    • You can create different signatures for your new messages and replies and forwards. Just set your defaults in the right, Signatures box. You can also create default signatures for all your email accounts in Outlook.

Related topics

Create an email signature in Outlook for Windows 2013

Add a signature automatically to every message in Outlook for Mac 2011

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