Add a page break

When you’re typing a document, Word automatically adds a page break at the end of each page, depending on where you set your margins. (You can also use section breaks to control the formatting of your document.)

However, if you want to add a page break somewhere else—for example, in the middle of the page so that later you can add a drawing or graphic—you can insert a manual page break. (You can always delete a page break that you’ve added but you can’t remove one that Word automatically adds at the end of each page.)

  1. Click where you want to start a new page.

  2. Click Insert > PageBreak.

    How to insert a page break

To see exactly where you’ve added that page break, turn on the non-printing (formatting) characters by clicking Home > Paragraph > Show/Hide.

The show/hide button

The page break will look like this:

Page break

Adding many page breaks to a long document: Precautions

If you’re going to add manual page breaks to documents that are several pages long, you might have to change those page breaks later. As you edit your document, you might find that your page breaks in the middle of a paragraph or even between paragraphs that you want kept together.

Or you might have only one line of a paragraph at the bottom of a page (called a “widow”) or one line of a paragraph all by itself at the top of a page (an “orphan”).

You can prevent these unwanted page breaks with settings that tell Word where to break or not break a page.

Prevent unwanted page breaks

  1. Select the paragraphs you want to apply the settings to.

  2. Click Page Layout and then click the arrow in the Paragraph group to open up the Paragraph box.

    How to get to all paragraph options

  3. Click the Line and Page Breaks tab.

    Paragraph dialog options

    To place at least two lines of a paragraph at the top or bottom of a page    Click the Widow/Orphan control box.

    Tip:  You can prevent widows and orphans from happening all the time by making sure that box is always checked.

    To prevent breaks between paragraphs you want to keep together    Click the Keep with next box.

    To prevent a page break in the middle of a paragraph    Click the Keep lines together box.

    To add a page break before a specific paragraph    Click Page break before box.

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