Add a header or footer

Headers and footers are areas in the top, bottom, and side margins of each page in a document. You can customize either or choose to use a built-in style from the gallery.

  1. Choose Insert, and then choose either Header or Footer.

    Header and footer group

  2. Dozens of built-in layouts appear. Scroll through them and choose the one you want.

    The header and footer space will open in your document, along with the Header & Footer Tools. You won’t be able to edit the body of your document again until you close the Header & Footer Tools.

  3. Type the text you want in the header or footer. Most headers and footers have placeholder text (such as "Document title") that you can type right over.

    Tip: Choose among the Header & Footer Tools to add more to your header or footer, such as the date & time, a picture, and the author's name or other document info. You can also select options for different headers on odd and even pages, and indicate that you don't want the header or footer to appear on the first page.

  4. When you're done, choose Close Header and Footer.

    Header and footer Close button

To edit your header or footer, open the Header & Footer Tools by double-clicking inside the header or footer area.

  • To edit text, select the text you want to change and type your new header or footer in its place.

  • To change the design, on the Design tab under Header & Footer Tools, click Header or Footer, and then choose a style from the gallery.

When you want something to appear at the top (or bottom) of every page, add a header (or footer) or edit an existing one:

  1. Click Edit Document > Edit in Word Online if you haven’t already opened your document for editing.

    Edit in Word Online

  2. Click Insert > Header & Footer.

    Header & Footer button

  3. In the white areas that appear at the top and bottom of the document area, type the text you want to appear in the header and footer or edit existing text in the header and footer.

    Header and footer area

  4. To resume editing your document, click the gray document area. Note that you won’t see your header or footer while editing.

  5. To see what you document will look like with your changes, click View > Reading View.

    Reading View button

To edit your header or footer, click Insert > Header & Footer again.

Using headers or footers, you can add the date and time, the document title, document path, author's name, words like "Company Confidential," and other information.

  1. Choose Insert, and then choose either Header or Footer.

  2. Pick a built-in format that has the placeholder information you want the header or footer to contain.

    Pick a header or footer format

To edit your header or footer, open the Header & Footer Tools by double-clicking inside the header or footer area.

  • To edit text, select the text you want to change and type your new header or footer in its place.

  • To change the design, on the Design tab under Header & Footer Tools, click Header or Footer, and then choose a style from the gallery.

Microsoft Office Word 2007 includes many predesigned headers or footers that you can insert into your document. Or you can create a header or footer from scratch.

Insert a predefined header or footer

  1. On the Insert tab, in the Header & Footer group, choose Header or Footer.

    Word Ribbon Image

  2. Choose the header or footer design that you want inserted on every page of the document..

If necessary, you can format the text in the header or footer by selecting the text and using the formatting options on the Mini toolbar, which is a part of the Microsoft Office Fluent user interface. If you want to switch to a different predefined header or footer, repeat these steps, and choose a different header or footer from the gallery.

Insert a custom header or footer

  1. On the Insert tab, in the Header & Footer group, choose Header or Footer.

    Word Ribbon Image

  2. Choose Edit Header or Edit Footer.

  3. Type text or insert graphics and other content by using the options in the Insert group on the Design tab, under the Header & Footer Tools tab.

    Word Ribbon Image

Note: To save the header or footer that you created to the gallery of header or footer options, select the text or graphics in the header or footer, and then choose Save Selection as New Header or Save Selection as New Footer.

To edit your header or footer, open the Header & Footer Tools by double-clicking inside the header or footer area.

  • To edit text, select the text you want to change and type your new header or footer in its place.

  • To change the design, on the Design tab under Header & Footer Tools, click Header or Footer, and then choose a style from the gallery.

See also

Add page numbers to a header or footer

Remove headers and footers

Add the file name to the header or footer

Add page numbers in Word

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