Add a PDF to your Office file

See how to insert a file in PDF format into your Office file as an object. You can resize the object, but you can’t edit it after you insert it. You’ll need to have Adobe Acrobat or Abode Reader installed to see or read PDF files.

Note: With Word 2013 and 2016, you can convert a PDF into a Word document that you can edit. For more information, go to Edit PDF content in Word.

  1. Click Insert > Object in the Text group.

    For Outlook, click inside of the body of an item, such as an email message or calendar event.

  2. Click Create from File > Browse.

  3. Browse to the .pdf file you want to insert, and then click Open.

  4. (Optional) In the Object dialog box, select Display as icon if you only want to display the PDF icon in your document. Clear the check box to display the first page of the PDF file.

  5. Click OK.

OneNote has different steps, but you can still insert a PDF file into a notebook. Here’s how.

  1. Click Insert >File Printout in the Files group.

  2. Browse to the PDF file you want to insert, and then click Insert.

More options

  • If you just want to reuse some of the text from a PDF—for example, a short passage—try copying and pasting it. Usually, you'll get plain test without the formatting.

  • With the PDF reflow feature available in Word 2013 and 2016, you can open and edit PDF content, such as paragraphs, lists, and tables, as Word documents. Word pulls the content from the fixed-format PDF document and flows that content into a .docx file while preserving as much of the layout information as it can. See Edit PDF content in Word to learn more.

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