Accessibility in Sway for iPad

Sway works with the accessibility features of your iPad so that anyone can create interactive reports, presentations, personal stories, and more. You provide the content and Sway does the rest, making sure that your finished layout looks beautiful on virtually any device.

Notes

In this topic

Explore the Sway user interface

When you start the Sway app, My Sways appears at the top. This view lists all the Sways associated with the account you used to sign in. This includes Sways that you’ve created and any Sways that have been shared with you.

To start a new Sway, choose the Create button in the menu bar or use the Create New option.

When you create or edit a Sway, two buttons are in the center of the top navigation bar:

  • Edit. To add content to a card on your storyline, use the Edit button. Below the storyline, a row of buttons appears for adding content, such as media, photos, text, and headers.

  • Preview. To run through your Sway, use the Preview button. Here you can remix the design, try different navigation styles, and change the color scheme.

Tip To delete your Sway, use the trash icon in the lower-right corner of the screen.

Use VoiceOver to get started in Sway

VoiceOver can help you navigate and work in Sway, whether you use gestures or an external keyboard. This topic assumes that Quick Nav is off, and the topic uses the abbreviation “VO” to refer to the VoiceOver keys (Control key and Option key). To turn off Quick Nav, press both the Left Arrow and Right Arrow keys at the same time.

Here are key tips for staying oriented in Sway:

  • When you start Sway, the heading at the top of the screen is My Sways, and when you run your finger near the top center of the screen, you hear “My Sways, Heading.” If you hear “My Sways, Button,” either Preview or Edit view is active, and the VoiceOver cursor is on the My Sways button in the upper-left corner.

  • When you edit, to find the available commands, flick up or down. If you’re using a keyboard, press VO+Down Arrow. VoiceOver lists the options for the current context, depending on what’s selected. When you hear the one you want, double-tap.

Sign in

Sway saves your work in iCloud, OneDrive, or another account. So when you start Sway, you must also sign in to the account where you want your work to be saved.

If you aren’t already signed in, when you start Sway, you hear “Sign in to start.” To sign in:

  1. To activate the Sign in to start button, double-tap anywhere on the screen. The Sign In dialog opens. The VoiceOver cursor is on the Cancel button in the upper-left corner.

  2. Flick to the right, or press VO+Right Arrow repeatedly until you hear “What email address or phone number would you like to use to sign in to Sway?”

  3. To place the insertion point in the text box, double-tap, type your account information, and then tap Return. The sign-in dialog for your account is displayed.

  4. Type your sign in information as instructed on the screen. When you’re done, Sway opens to the My Sways view.

Open an existing Sway

  1. In My Sways, flick your finger to the right and press VO+Right Arrow repeatedly until you hear the name of the Sway you want.

  2. Double-tap anywhere on the screen. The Sway opens in the Preview window, and the VoiceOver cursor is on the My Sways button in the upper-left corner.

  3. To edit this Sway, swipe to the right or press VO+Right Arrow repeatedly until you hear “Edit, Button” and then double-tap anywhere on the screen.

Start a new Sway

  1. In My Sways, flick your finger to the right or press VO+Right Arrow repeatedly until you hear “Create, Button” or “Create New.”

  2. Double-tap anywhere on the screen. In the storyline, a new, blank title card appears, followed by a row of buttons for adding content.

Use VoiceOver to add content to a new Sway

  1. In the Edit view, move your finger to the first card in the storyline. Or, if you’re using a keyboard, press VO+Right Arrow repeatedly until you hear “Title without background image.”

  2. To add an image that will appear behind the title, swipe up repeatedly. Or, if you’re using an external keyboard, press VO+Down Arrow until you hear “Replace the image.” Then double-tap anywhere. A dialog with your camera roll, panoramas, or other pictures opens. The VoiceOver cursor is on the Picture Back button.

    Note As you browse, VoiceOver identifies photos as “Image, Item.” There is currently no way for VoiceOver to identify photos by file name.

  3. To browse photos, flick left or right, or press VO+Left Arrow or VO+Right Arrow. When you find the photo you want, double-tap or press VO+Spacebar. The photo is inserted in the title card as a background image.

  4. To add the title, make sure that the title card is selected and then triple-tap. The insertion point appears in the text area. Type the title text.

  5. To add more content, use the buttons below the title card.

Preview in Accessibility view

When you preview your Sway, you can turn on Accessibility view, which displays your work in a web browser using a high-contrast style for easier reading. Keyboard navigation is supported for use with VoiceOver, and any animations are disabled.

In Preview, the Accessibility view link is a landmark area hidden from view. To display the link:

  • Using an external keyboard, press VO+Left Arrow until you hear “Accessibility link” and then press VO+Spacebar. Your Sway opens in a new browser window.

  • If you’re using gestures, tap the Sway. You hear the title of your Sway. Flick to the left repeatedly until you hear “Accessibility view.” Double-tap. Your Sway opens in a new browser window.

While viewing your Sway in Accessibility view:

  • To navigate through any selectable options, on your keyboard, press VO+Left Arrow or VO+Right Arrow repeatedly to get to the option you want.

  • To zoom a selected image in your current Sway, on your keyboard, press the Spacebar. To close the image and go back to the Sway, press Esc.

Note To make images accessible, it’s helpful to include alternative (alt) text, a feature which will be released in Sway soon but is not available as of this writing.

Exit Accessibility view

  1. Flick your finger to the left, or press VO+Right or VO+Left Arrow repeatedly until you hear “More options,” and then double-tap.

  2. Move to Exit Accessibility view, and then double-tap or press VO+Spacebar.

  3. To return to editing, switch back to the Sway app. Use the App Switcher (double-click the Home button) or press Command+Tab.

Learn which features aren't optimized

Sway is evolving, and the Sway team is dedicated to creating a great, accessible experience. We haven’t yet optimized alt text or image selection for accessibility. (VoiceOver can’t identify photos by name.)

Please let us know which accessibility features are most important to you. To send feedback, visit the Sway UserVoice website. Or send us an email:

  1. In My Sways, flick left until you hear “Options, Button” and then double-tap.

  2. Flick right, or press VO+Right Arrow repeatedly until you hear “Send feedback, Button.” Double-tap.

  3. In the Help us improve dialog, choose OK. An email message opens, addressed to the Sway team at Microsoft.

  4. Type and send your message. So that we can find it easily, in your feedback, please include the word Accessibility.

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or have questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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