Accessibility in Office Online

Microsoft Office Online programs are a part of most Office 365 plans, and you can use them with a screen reader and keyboard.

Office Online makes it easier for you to work in the cloud because your Word Online, PowerPoint Online, Excel Online, and OneNote Online files all open in your web browser.

Note: Office Online applications are web-based applications, so the keyboard shortcuts and navigation may be different from those in Office 2016.

Note: For the best experience, we recommend using Office Online apps with Internet Explorer.

In this topic

Start Office Online

Office Online apps open in your browser. You don't have to install them, you just sign in to your Microsoft account.

  • Access the apps

    To access the apps, press Ctrl+F6 until you hear, "Microsoft Office 365 App Launcher", then press Enter to open the list. Press the Tab key to browse through the list, and press Enter or Spacebar to open Word Online, PowerPoint Online, Excel Online, or OneNote Online.

    When you open one of the apps, the app name appears in the title bar next to the app launcher button.

  • Browse the title bar

    In addition to the Office 365 app launcher, the title bar contains these additional elements: a link to the current folder, a link to the current document, that contains the current document, the Share button, and the Skype button. To access any of them, just press the Tab key.

  • Start using the app

    After the title bar, the next Tab stop places focus in the application that you're using.

Use screen readers and speech recognition tools

The Office Online applications are tested to make sure they work with the popular screen reader JAWS and with Narrator, the screen reader that comes with Windows. These readers convert text to speech to read you commands, locations, and the contents of Office Online documents.

  • To turn Narrator on and off in Windows on a PC, press the Windows logo key+Enter.

  • To turn Narrator on and off on a tablet, press the Windows logo button+Volume Up.

You can also use Windows Speech Recognition or a third-party speech tool to use voice commands to operate Office Online. To learn more, see How to use Speech Recognition.

Keyboard shortcuts

Each Office Online application features keyboard shortcuts. Go to the following topics for specific information. These topics also instruct on basic navigation and using the ribbon or commands.

Use the Tell Me box to find out how to do something

In Word Online, Excel Online, and PowerPoint Online, you can quickly give a command by using the Tell Me box.

  1. In Editing view, to move the focus to the Tell Me box, press Alt+Q. You hear “Tell me what you want to do.”

  2. Type the command you want. A list of possible commands opens, and you hear something like, “Found three results.”

  3. To select a command, press the Up Arrow or Down Arrow key until you select the command you want, and then press Enter.

Find more help and resources

The Microsoft Accessibility website provides more information about assistive technology.

A free monthly electronic newsletter is available to help you stay current with accessibility topics about Microsoft products. To subscribe, visit  Microsoft Accessibility Update Newsletter Subscription . You may also find these links helpful:

Technical support for people with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or have questions related to accessibility, please contact the  Microsoft Disability Answer Desk for technical assistance.

The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please visit the Microsoft Disability Answer Desk site to find out the contact details for your region.

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