Accessibility features in SharePoint products
The SharePoint team is dedicated to making SharePoint more available to people with disabilities, and to help everyone create SharePoint sites that are more accessible. For example, they recently updated SharePoint libraries to greatly improve keyboard navigation and document access . In addition, SharePointoffers More Accessible Mode, a special feature that can create a different version of software elements, such a menu, to make it easier for a screen reader to interpret.
To get the most out of the accessibility features in SharePoint, check the Accessibility features in Office 2013.
To learn more about features that make it easier to see, hear, and use your computer, visit Accessibility in Microsoft Products.
In this article
The SharePoint team re-designed OneDrive for Business and the SharePoint library to make them work better with most screen readers.
Many features and commands are available directly by using the keyboard. You can press the TAB key and SHIFT+TAB to move back and forth between elements on any page. In addition, SharePoint has keyboard shortcuts for many commands. For detailed descriptions of all available shortcuts, see Keyboard shortcuts.
Initial options for navigation
Every SharePoint page has three links that are the first options on the page. You access the links only by using the Tab key.
Turn on more accessible mode – Enables More Accessible Mode
Skip Ribbon Commands – Skips active focus past the ribbon commands, and moves the focus directly to the navigation links
Skip to main content – Skips both the ribbon commands and the navigation links, and moves the focus directly to the main content area of the page.
More Accessible Mode
Most user interface (UI) elements, such as forms, links, and buttons, work well with accessibility tools. However, people often customize a SharePoint site, and add a control or other element that don’t work well with accessibility tools. For these situations, SharePoint has an option called More Accessible Mode. More Accessible Mode can display the custom feature as an equivalent one in standard HTML that the assistive technology can use.
To turn More Accessible Mode on or off
Turn on More Accessible Mode: To turn on More Accessible Mode, press the TAB key immediately after you put focus on the page in a browser. Press the TAB key until you reach the Turn on more accessible mode link, and then press ENTER.
Turn off More Accessible Mode: To turn off More Accessible Mode, press the TAB key immediately after you put focus on the page in the browser. Press the TAB key until you reach the Turn on more accessible mode link, and then press the TAB key several more times until you reach the Turn off more accessible mode link.
Features of More Accessible Mode
More Accessible Mode applies only to the local computer, not to any other computer. No one other than you knows that you enabled this option. More Accessible Mode remains on until you turn it off, or until you close the browser. More Accessible Mode is especially helpful with the following items:
Menu windows Instead of displaying a drop-down menu of options, More Accessible mode creates a list of the menu items in simple HTML. Each option is a link that you can follow to select that option.
Customized content More Accessible Mode replaces some custom content that screen readers can't interpret with content that they can process. For example, some lists offer enhanced text that enable users to add formatted text, images, tables, and hyperlinks. However, some screen readers can’t interpret enhanced text fields . When you turn on More Accessible Mode, SharePoint replaces the enhanced text with standard plain text.
The following table shows content that More Accessible Mode replaces.
Content in standard mode
Alternate form of content in More Accessible Mode
Enhanced text field
Multiple line text field
Graphical summary charts (for surveys)
Table with table headers
Gantt chart (in a project list)
Table with table headers
Customer Service for people with disabilities
Microsoft wants to provide the best possible experience for all our customers, including people with disabilities. If you need help, contact our Accessibility Support team, who are trained to help people with disabilities by telephone or email.
The Disability Answer Desk is world wide. To get help, go to the Disability Answer Desk site.
Phone support and chat are available in these countries: the United States, United Kingdom, South Africa, Ireland, Australia and New Zealand.
Phone support is available in Hong Kong, the Philippines, Singapore, Malaysia, and India.
The Microsoft Accessibility website at Microsoft Accessibility also offers information. You can find descriptions of the accessibility features of whole product lines, such as Microsoft Windows and Microsoft Office, and about assistive technology for improving the lives of people with disabilities. The information on this site benefits people with disabilities and their friends and family members, people in outreach organizations, educators, and advocates.
A free monthly electronic newsletter is available to help you stay current with accessibility topics about Microsoft products. To subscribe, visit Free Subscription to the Accessibility Update Newsletter.