About cash purchases

You might make a purchase at a store and pay with cash. To enter the store receipt and your payment into Microsoft Office Accounting 2008, you can create a cash purchase.

Note:  If you selected the Use jobs check box in the Preferences dialog box, the Cash Purchase form includes a Job name field. If you selected the Use Departments check box in the Preferences dialog box, the Cash Purchase form includes a Department field.

When you save a Cash Purchase form, the purchase is posted. Because a cash purchase affects accounting, you cannot delete it. If you need to redo a cash purchase, you can edit it or void it.

You can view all cash purchases in the Purchase Invoices and Goods Received Notes List.

For a small or single cash purchase where you don't want to set up unique suppliers, you can create a single supplier. You then assign all transactions of this type to the same supplier.

  1. Create a new supplier called Cash Supplier.

  2. Assign this supplier when you create a cash purchase.

  3. Post the purchase against the appropriate expense account.

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