APA, MLA, Chicago: Automatically format bibliographies

In Microsoft Word 2013, you can automatically create a bibliography of the sources you used to write your paper. Each time you add a new citation to your paper, Word adds that source so that it appears in the bibliography in the correct format, such as MLA, APA, and Chicago-style.

For information on creating your bibliography, see: Create a bibliography

Add a citation after a quote

  1. In your Word document, click on the References tab in the Ribbon.

  2. In the Citations & Bibliography group, click the arrow next to Style.
    Choose your reference style for creating citations and bibliographies.

  3. Click the style that you want to use for the citation and source. 

  4. Click at the end of the sentence or phrase that you want to cite. 

  5. Click Insert Citation and then select Add New Source

  6. Type in the citation details and then click OK.
    Create a source for your reference citations with this dialog box.

When you've completed these steps, the citation is added to the Insert Citation button, so the next time you quote this reference, you don't have to type it all out again.

Insert a citation for your reference bibliography.


Create a bibliography from your sources

If you want to create a bibliography from your sources, do the following:

  1. Click where you want to insert a bibliography. Typically they are at the end of a document. 

  2. On the References tab, in the Citations & Bibliography group, click Bibliography

Much like the Table of Contents builder in Word, you can select a predesigned bibliography format that includes a title or you can just click Insert Bibliography to add the citation without a title.

If you want to learn more about using citation placeholders and editing sources, take a look at Create a bibliography. Or if you want to export your bibliography sources to another computer, check out this post on the Microsoft Word blog.

APA 6 th Edition citation style fix procedure

APA style uses the author's name and publication date. If you have multiple citations from the same author, there is a known Word bug where the citation generator fills in the publication title when it's not supposed to. If this happens to you, here's how to fix the problem:

  1. In the Word document, click the citation.

  2. Click the down-arrow and then click Edit Citation.
    Edit citations in your reference bibliography.

  3. Click the Title checkbox and then click OK.
    Edit your citations in this dialog box.

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Applies To: Word 2013

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