A simpler sharing experience in OneDrive for Business

Business and education users around the world depend on OneDrive to get their work done, and a big part of that involves collaborating with colleagues. We are making refinements to the sharing experience on the web to simplify the two most common tasks for people when they Share files: 1) sending a link via email and 2) copying a link to the clipboard. First Release customers will see this change starting in mid-January with full rollout expected by the end of February.

When you select the “Share” or “Get link” command for a file or folder you'll see a simpler dialog box where you can type in an email address and message or copy a link. You'll also see an easy to read permissions summary in blue text.

New sharing dialog box in OneDrive for Business when you select Share link

Screenshot of the Get a ink dialog box in OneDrive for Business

If needed, you can click the permissions summary link to open the Permissions pane and make adjustments.

Screenshot of the Permissions pane while sharing a file in OneDrive for Business

The Permissions pane lets you control:

  • Who can access the link.

    • Anyone: The link works for anyone who receives it, just like an email attachment. Use this when you’re sharing and want to optimize for ease-of-use.

    • Only people in your organization: The link requires recipients to sign-in to prove they’re a member of your company or school. Use this for sharing content that needs to stay internal to your organization.

    • Only specific people: The link can only be opened by the people you specify. Use this for sharing content that needs to stay private among a subset of people you’ve identified, both in and outside your organization. This type of link was previously called a “restricted link”.

  • What they can do with the link.

    • View

    • View and edit

  • How long they can use the link. If you select Anyone, you can set the link to expire.

As always, the new sharing experience respects all IT sharing and access policies that are in place, so users will be able to get their work done while complying with the practices established by their IT administrators.

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