2007 Discussion Tool

The 2007 Discussion tool lets you engage in a detailed exchange of ideas with other members of the workspace. A typical discussion includes a main topic with one or more responses, and responses to responses. Unlike a chat, which displays a running stream of responses in a flat view, a discussion lets you see the entire "thread" of a conversation in a hierarchical structure.

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About Discussion tool features

Adding a new main topic to a discussion

Adding a response topic to a discussion

Deleting a topic

Reading a topic

Working with file attachments

Editing a topic

Search in a discussion

Switching between categorized and date views

Creating links to topics

Printing topics

Importing topics

Exporting topics

Set permissions

About Discussion tool features

The Discussion tool has two main windows: The Topics list, where you see only the Subject line of each topic, and the Body window, where you see the contents of the topic.

Groove Discussion Tool features

1. Click column headers to sort topics list

2. Topic includes a file attachment

3. Click to collapse topic section

4. Click to expand topic section

5. Window splitter: drag up or down

6. Body text window

Clicking the column headings switches the sort order between ascending or descending chronological order. Note that regardless of the sort order, response topics always stay with their hierarchical parent topic.

In addition to clicking the expand (+) or collapse (-) symbols to expand or collapse selected hierarchical sections, you can expand or collapse all hierarchical sections by clicking Expand All or Collapse All in the Quick View section of the Home tab.

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Adding a new main topic to a discussion

Depending on the current sort order of the topics list, a new main topic get placed as either the first or last item in the list.

To create a new main topic

  1. On the Home tab, click New and then click Topic.

  2. Enter a title in the Subject field.

  3. Do one of the following in the Category field:

    • Select a category from the drop-down list.

    • Click the plus (+) button to add a new, custom category.

  4. Enter text and other types of data in the body field.

    Right-click anywhere in the body field to see options for formatting text. You can also add other rich-text features such as images and hyperlinks. Click Attach to add one or more file attachments.

  5. On the Home tab, click Save & Close.

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Adding a response topic to a discussion

  1. Select the topic to which you are responding.

    For example, if you are responding to a topic that already has other responses, select the topic you are responding to, not one of its responses.

  2. On the Home tab, click New and then click Response.

  3. Fill out the response topic form the same way you would for a main topic.

    You can accept the default response topic title (based on the hierarchical parent topic) or replace it with a new one.

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Deleting a topic

The tool permissions assigned to your role in the workspace usually allow you to delete only the topics or responses you add to the Discussion tool. Keep in mind that deleting a topic also deletes any associated response topics.

  1. Select one or more topics.

  2. On the Home tab, click Delete.

  3. Click Yes to confirm the deletion.

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Reading a topic

To read a discussion topic, do one of the following:

  • Double-click the topic to open it.

  • View the topic in the preview area. You can widen or narrow the preview area by dragging the window splitter. Press F8 or SHIFT+F8 to display the next or previous topic in the preview area.

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Working with file attachments

The file attachment field in a Discussion topic contains the following action buttons:

File attach icon

Click to select one or more files to attach from your file system.

Launch attachment icon

Click to launch the selected attachments. If you have editing permission for the topic, you can edit the file in its application, and your updates will get saved to SharePoint Workspace when you save updates. If you don't have editing permission for the topic, a read-only version of the file opens in its application.

Delete attachment icon

Click to save the selected attachments to a specified location in your file system.

Save attachment icon

Click to delete the selected attachments.

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Editing a topic

The tool permissions assigned to your role in the workspace usually allow you to edit only the topics or responses you add to a Discussion tool.

  1. Select the topic you want to modify, and press ENTER.

  2. Edit the topic fields, as needed.

  3. On the Home tab, click Save & Close.

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Search in a discussion

To search in a Discussion, use the procedure described in Searching for records in a 2007 custom tool.

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Switching between categorized and date views

You can switch the data view in a Discussion to show topics and their responses sorted either By Date or By Category.

On the Home tab, click Arrange in the Quick View pane, and select the option you want.

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Creating links to topics

To create links to discussion topics (or views in a Discussion tool), use the procedure described in Creating links to records in a 2007 custom tool.

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Printing topics

To print in a discussion, use the procedure described in Printing records in a 2007 custom tool.

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Importing topics

To import topics in a discussion, use the procedure described in Importing records into a 2007 custom tool.

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Exporting topics

To export topics from a discussion, use the procedure described in Exporting records from a 2007 custom tool.

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Set permissions

To set permissions for a discussion, use the procedure described in Setting permissions in a Groove custom tool.

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