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View your tasks on a calendar

In Microsoft Planner, once your task has a start or due date, you can see it on a calendar either in Planner using Schedule view or in Outlook by adding your plan to your Outlook calendar.

Use Schedule view to see tasks on a calendar

After you add tasks in the Board view of Planner, you can see those that have start or due dates by choosing Schedule at the top of your plan.

  Screenshot of the top of a plan in Planner showing Board; Chart; and Schedule buttons; with Schedule selected.

You can then grab the right end of any task to stretch it over two or more days.

Tasks that don't have a start or due date yet are listed to the right of the calendar in the Unscheduled tasks list. Drag these tasks onto the calendar to quickly add due dates. 

Planner_ScheduleView_Viewtasksoncalendar_DragfromUnscheduled

You can sort the Unscheduled tasks list by Bucket, Assigned To, Progress, and Category using the Group by drop-down above the list.

If you want to remove a task from the calendar, you can drag the task back to the Unscheduled tasks list. Dragging a task back to the Unscheduled tasks list will remove the start and due dates from the task. You can also remove a task from the calendar by opening the task and deleting the contents of the Start date and Due date fields.

See your Planner calendar in Outlook

If you want to view your Planner schedule in Outlook, first the plan owner needs to add the plan to the Outlook calendar with an iCalendar format feed, and then each member can add the plan to their Outlook calendar.

Publish the iCalendar feed

  1. As the plan owner, at the top of your plan, choose the ellipses ..., and then select Add plan to Outlook calendar.

    Note: If you don't see Add plan to Outlook calendar in this list and you're the plan owner, your admin has probably turned off this feature for your organization. For more information on how your admin can turn this on or off, see Turn off Outlook calendar sync in Planner for your organization.

  2. In the Add plan to Outlook calendar using an iCalendar feed dialog box, choose Publish. This will automatically publish your plan's schedule information to anyone you give the iCalendar link to.

    Screenshot of the Add plan to Outlook calendar dialog box

  3. To add the plan to your Outlook calendar, select Add to Outlook, then see the following procedure. 

    Note: You can also copy and paste the iCalendar link into any calendar app that connects using iCalendar. Once a person has this link, they can see the task information for your plan without needing to sign in.

To add your plan to your Outlook calendar

  1. At the top of your plan, choose the ellipses ..., and then select Add plan to Outlook calendar.

    Screenshot of Planner menu with Add plan to Outlook calendar selected.

    Note: Plan owners will see the Add plan to Outlook calendar using an iCalendar feed dialog box here, and then select Add to Outlook.

  2. In Outlook for Web, in the Calendar subscription dialog box, review the link and calendar name, and then at the top of the page choose Save.

  3. To the left of your calendar, under People's calendars, find the name of your plan's calendar, and select it. You'll see a new tab above your calendar with the plan's name, and you'll see the plan's tasks on the calendar.

    Note: In Outlook for desktop, your plan's calendar will appear in the Calendar view under My Calendars.

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