Save your document in the place and format that best fits your needs.
Select File > Save As.
Select a place to save the file, or select Browse and go to the location where you want to save the file.
Enter a name for the document.
Select Save as type and choose the file format you want to use.
To save an Office document in a different place or file format, select File, and Save As.
Select the place where you want to save the file.
Then, select the folder.
Select Save. Now you have a copy in OneDrive.
To share a copy of the file ...
Save it with a different name. Again, select File, Save As, change the file name, and select Save.
Office saves a copy of the newly named file in the same place.
To save a file in a different format so that it can be opened by other programs, select File and then Save As.
Select Save as type to see available file formats.
Select a format. To save this as a plain text file, select Text or CSV.
To share this file but prevent others from changing it, save it as a PDF file.
To share the file with someone who uses an older version of Office, save it in an older file format.
When you select Save, a copy of your file is saved in the specified format.
Saving your files in different places or formats works the same way in other Office apps as well.