Video: Create calendar groups

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If you have a set of calendars that you view together, create a calendar group to see the combined schedules at a glance.

Create a calendar group

  1. In the Folder pane, choose Calendar .

  2. Choose Home > Calendar Groups Calendar Group .

  3. Choose Create New Calendar Group, type a name for the group, and then choose OK.

  4. Select the members you want to add to your calendar group.

  5. Choose OK.

    Note: The new calendar group opens next to calendars or groups that are already open.

Change the color of a calendar

  1. In the Folder pane, choose Calendar .

  2. In the navigation pane, right-click a calendar.

  3. Choose Color, and then choose a color.

Overlay a calendar

  1. In the Folder pane, choose Calendar .

  2. In the navigation pane, right-click a calendar that is not currently selected.

  3. Choose Overlay.

Show/Hide a calendar

  1. In the Folder pane, choose Calendar.

  2. Select or clear the checkbox next to a calendar to show or hide the calendar.

Add more users to a calendar group

  1. In the Folder pane, choose the Calendar icon

  2. In the navigation pane, right-click a calendar group.

  3. Choose Add Calendar Add Calendar , and then choose From Address Book Address Book .

  4. In the Select Name box, choose User, and then choose Calendar.

  5. Choose OK.

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Create, view, or delete a calendar group

If I have a large group of employees that I want to see the schedules of all at the same time, I can create my own Calendar group.

From the Home ribbon tab, next to Open Calendar, I'll choose Calendar Groups, and then I'll click Create a New Calendar Group.

I need to type a name for it. Click OK.

And now I can decide whose calendars are going to be included in that group.

I'll select Leslie's name, click Group Members ->, and I'll select Jonathon's name and click Group Members ->.

They'll both be added to my Executives Group. I'll click OK.

And I can see their calendars.

It takes just a few minutes to update, and they'll both appear.

Like my Shared Calendars, I can right-click on each calendar and change the color of it, or overlay it on top of mine.

A nice thing about using Calendar Groups is that I can uncheck the group itself and show or hide all of the calendars all at once.

I can also easily add somebody new to this group by right-clicking on the group name and choosing Add Calendar.

I'll select from Address Book.

Now I'll select somebody else and click Calendar.

I'll click OK, and they've been added to my group.

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