Create documents

Create a document, use templates and save

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Word includes many professional-looking templates for you to choose from. To get started, select one and save it as a document.

Create a blank document

  1. Open Word.
    Or if Word is already open, select File > New.

  2. Select Blank document.

Create a document using a template

  1. Select File > New to find a Word template

    A list of available Word templates is shown.

  2. Enter a template type, such as business, resume, or invoice, in the Search for online templates box. Look online if you don’t see a template that suits you.

    The search box for finding online Word templates is shown.

  3. Select a template thumbnail to see a larger preview. Use the arrows on either side of the preview to scroll through related templates

    Shows a Report design template preview in Word 2016.

  4. Select Create when you find a template you like.

    Note: If you frequently use a particular template, pin it so that it’s always there when you start Word. Point to the template in the list of templates, and select the pin icon that appears below the thumbnail in the list of templates.

Save a document

  1. Select File > Save or Ctrl + S. This will go to Save As if this is the first time saving the document.

  2. Select the location where you want to save the file:

    Note: Depending on the accounts already set up in Office, you might not see all of these options.

    • OneDrive - Organization: Save a business document that you might later want to share with partners outside of your team or organization.

    • Sites - Organization: Save a business document to a shared library.

    • OneDrive - Personal: Save a personal document to the cloud or that you want to share with friends or family members.

    • This PC: Save a document to a folder on your computer.

    • Add a Place: Add a new online location.

    Save options in Word 2016

  3. Enter a descriptive name for the file, and select Save.

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Save documents online

And we're going to go up to the File tab to access backstage view, and select New.

We can create a new, blank document. Believe it or not, that uses a template.

A template that has nothing on it, but does set up things like your margins, your paper size, and so on.

So, by default you'd be working with an 8 1/2 by 11 sheet of paper with one inch margins.

Now, if you wanted to create a new document, but get some help, there are a number of different templates to choose from.

You're going to see featured templates selected by default, which includes our new, blank document.

As you scroll down you'll see blog posts, resumes.

You can see some cool formatting like for a business flyer, or a student report, event planners.

All kinds of cool featured templates. But you'll also notice you have categories across the top.

Now, featured is different from personal.

Let's click Personal to see there's really only one option showing up for me here. Certificate of completion.

But under the categories of Business, Personal, you can get access to templates online, and you can even search for them.

For example, if I wanted to do a fancy memo instead of that new, blank document, I could type in memo right here.

And when I press return I'll be searching for all the templates online with regards to memos, or memorandums.

And as you can see, there are a number to choose from.

We also get to see the categories over here on the right-hand side.

If we go to memos we'll see just the memos category for creating memos, but if you want business related ones you can click business to see the business related memos.

We could go to this template here. Interoffice memo, professional design. Give it a click.

Gives us a little bit of information about it so we can see in the thumbnail here what it's going to look like.

And you can see the definition.

Let's click Create to create this new document. And that's much fancier than what we started on our own.

All you do with template is fill in the blanks like Company Name, for example.

When you click there it's not actually text. It's a placeholder.

So, you could type in Landon hotel, for example.

And then down below, recipients, CCs, dates.

You might see your own name in there if you're logged in.

It's going to use your own information.

So, that the benefit of using a template.

Now, when you create these documents, obviously, you need to save them.

As you continue to create your new documents, as you look to the title bar, you'll probably just see the word document and a number after it.

And the number appearing after it just depends on how many new documents you've been creating.

I'm looking at document five, for example. And that tells me I have not saved my document to this point.

So, I could be in danger of losing it if I closed it up without saving.

Now, when you go to close a file you have not saved you'll be prompted to save it, but it's best to do it yourself.

When you go to the File tab you'll see Save, and Save As.

Save is going to update your changes if you've already saved it.

If you haven't, clicking save is going to take you directly to save as.

And, in fact, if we click the Back button here, and just go to the Save button, which also uses the keyboard shortcut control + S, because we haven't saved this initially, clicking the save button here is going to take us to save as.

Give it a click.

You can see how it takes us to backstage view, same as clicking the File tab, and Save As is selected.

Now we have a number of options to choose from starting with where we're going to save this.

You can see the default location, and this is something that Microsoft is pushing, saving to the Cloud.

You'll probably see your own personal OneDrive selected or if you have multiple OneDrives, like a company OneDrive, you could select it as well.

But Microsoft wants you to start using the Cloud, and every Microsoft account, even your free Hotmail or Windows Live accounts, come with some free storage space.

Other options include selecting your own PC, navigating the PC.

That's similar to choosing browse, but browse let's us browse our own PC, network drives, maybe you have a share point access.

You might see that on the list here as well.

Or, what I really like about Word 2016 now is we can go to recently used folders.

You can see there's my OneDrive, my documents folder on OneDrive.

And there's my other OneDrive as well.

So, I can select these folders if I wanted to go back to them quickly.

Older folders that I've been working with also appear on this list so I can go back into them quickly.

That's a nice feature.

Saves me from clicking browse.

But if I don't see the location I want to use on that list I can go to the Browse button, and that opens up the Save As dialogue box.

I'd like to go right to my desktop where it's easy to locate.

There's nothing there yet. No actual files, just folders.

So, the name is going to appear, by default, as Landon Hotel.

Whatever you typed in that company field in the template.

That doesn't make sense.

So, we can click anywhere in there to type over that. I'm going to type in something like elevator maintenance memo.

That's more descriptive.

Down below you can see the author is my name, and that's why my name appeared in the from field as coming from me.

I want to leave that there, but I can click in here if I want to add additional authors, and their names would appear in there as well.

I'm going to leave it as just my name, though.

Click anywhere outside.

The Save as type drop down allows us to choose formats.

Click the drop down, you'll see the default is a Word document.

And that means it has the extension of docx.

That's the newest format. And as you can see, older formats.

Let's leave it at Word document and click Save.

And once you've saved your document you'll know it's been saved because the name now appears up top on the title bar.

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