Intro to Visio

Choose the right view for the task

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To make a professional impression, use the ruler, guides, and grid to arrange and position shapes neatly in your drawings.

Show or hide the rulers

  • To show the Ruler, select View and select the Ruler checkbox.

  • To hide the Ruler, select View and clear the Ruler checkbox.

Work with Guides

  • To show Guides, select View and select the Guides checkbox.

  • To hide Guides, select View and clear the Guides checkbox.

  • Drag a guide from the horizontal or vertical ruler onto the drawing page.

  • Drag a shape to the guide until a connection point on the shape snaps to it.

  • Drag a guide to move the shapes connected to it.

  • To remove a guide, select it and press Delete.

Show or hide the grid

  • To show the Grid, select View and select the Grid check box.

  • To hide the Grid, select View and clear the Grid check box.

Snap shapes to the grid, guides, and rulers

  1. Select View > More > Snap & Glue.

    Screenshot of View options with Dynamic Grid and Connection Points selected

  2. Select the Snap to options you want.

    • To snap shapes to the grid, select Grid.

    • To snap shapes to guides, select Guides.

    • To snap shapes to rulers, select Ruler subdivisions.

  3. Select OK.

View a diagram in presentation mode

  • To view a drawing in full-screen mode, Select View > Presentation Mode.

  • To move from page to page, select a blank area of the drawing.

  • To close presentation mode, press Esc.

Want more?

A beginner's tutorial for Visio

Precision matters in floor plans and other architectural documents, so structural tools, like the Ruler, Grid, and Guides, are important in fine-tuning my work.

The Ruler provides vertical and horizontal measurements at the scale of my diagram.

To show it, I go to View and select Ruler.

As I move a shape, like this Room, corresponding lines show its position on the ruler.

I select Guides to help me align shapes with each other.

To place a guide, I select a point on the ruler and drag it onto the diagram.

Then I drag shapes to the guide to snap them into place.

If I move the guide, the shapes move with it, retaining their spatial relationship to each other.

When I no longer need a guide, I select it, and then press Delete.

I select Grid when I want to align shapes more precisely.

Shapes snap into place on rulers and the grid.

When I want to turn snap on or off, I select the More arrow in the Visual Aids group.

I make sure Ruler subdivisions and Grid are both selected in the Snap to column when I want to snap shapes to the ruler and the grid.

Snap & Glue settings apply to all shapes in the diagram.

To unclutter a finished diagram, I sometimes hide guides, rulers, and the grid by clearing the check boxes.

When my diagram is almost done, I select Presentation Mode on the status bar to see exactly how it will look.

It looks exactly like I want it to, with all the spaces aligned.

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