Add text, pictures, and tables

Add text to shapes, diagrams, or connectors

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Add text to shapes, connectors, and pages to give diagrams more meaning.

Add text to a shape or connector

  1. Select a shape or a connector.

  2. Type in the text.

  3. Select a blank area on the drawing page.

Edit text on a shape or connector

  1. Select a shape or connector.

  2. Select Home > Text.

  3. Make your changes.

  4. Select a blank area on the drawing page.

Rotate text in a shape or connector

  1. Select a shape or connector.

  2. Select Home > Text Block.

  3. Drag the rotation handle to the left or to the right.

  4. Select Home > Pointer Tool.

Add text to a drawing page

  1. Select Insert > Text Box.

  2. Select either Draw Horizontal Text Box or Vertical Text Box.

  3. Select the place on the drawing page where you want to add the text.

  4. Type in the text.

  5. Select a blank area of the drawing page.

Move text in a shape or on a connector

  1. Select the shape or connector that contains the text.

  2. Select Home > Text Block.

  3. Drag the text to a new location.

Change the look of text in a shape, connector, or text box

  1. Select the shape, connector, or text box.

  2. Select Home > Font or Home > Paragraph, and select options:

    • Font Size makes the text larger or smaller.

    • Bold makes the text strong.

    • Font Color changes the color of the text.

    • Align Center centers the text on the object.

Want more?

Add text to a page

Add, edit, move, or rotate text in Visio

Format text in a Visio drawing

A picture may be worth a thousand words. But, without text, your diagram is just shapes on a page. Add text to shapes, connectors, and pages to give your diagrams meaning.

Let’s add text labels that explain the purpose of the shapes in this diagram.

To add text to a shape, I select it and begin typing.

When I’m finished, I select a blank area on the drawing page.

To edit the text, I select the shape, go to Home, select Text, and make my changes.

I’ll keep adding text to shapes until each one has a label.

I can add text to the lines that connect shapes, too, by selecting the connector and typing.

To finish, I select anywhere on the blank page.

I’ll add text to the rest of the connectors.

Now my diagram needs a title. I’ll go to Insert and select Text Box.

I can choose between a horizontal or a vertical text box. I’ll select Horizontal Text box.

Then, I select the location where I want to add the text and begin typing and select a blank area on the page to finish.

Of course, all words aren’t created equal. Emphasize what’s important with bold letters and contrasting fonts.

To format text in a shape, a connector, or a text box, I select it.

Then I go to Home and select Font Size, to make the text larger or smaller.

Bold, to make the text stronger.

Or Font Color, to make the text a contrasting color.

I can even change the angle of text, rotating it inside a shape or connector.

First, I select a shape. Then I select Text Block ...

… And drag the rotation handle to the left or to the right.

If the text doesn’t fit inside the shape, I move it by selecting the box around the text and dragging it to a new location.

I select Pointer Tool to finish.

Text helps others understand the message behind your diagrams. Experiment with the different ways text and formatting can make your diagrams more meaningful.

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