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Add audio and video

Add and record audio

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Add or record audio, such as music, narration, or sound bites, to your PowerPoint presentation.

Add audio from your PC

  1. Select Insert > Audio.

  2. Select Audio on My PC.

  3. In the Insert Audio dialog box, select the audio file you want to add.

  4. Select Insert.

Record audio

  1. Select Insert > Audio.

  2. Select Record Audio.

  3. Type in a name for your audio file, select Record, and then speak.

    Important: Your device must have a microphone enabled in order to record audio.

  4. To review your recording, select Stop and then select Play.

  5. Select Record to re-record your clip, or select OK if you’re satisfied.

  6. To move your clip, select and drag the audio icon to where you want it on the slide.

    Note: If you’re using more than one audio file per slide, it’s advisable to put the audio icon in the same spot on a slide to find it easily.

  7. Select Play.

Change playback options

Select the audio icon and then select the Audio Tools Playback tab. Then select which options you'd like to use:

  • To trim the audio, select Trim and then use the red and green sliders to trim the audio file accordingly.

  • To fade in or fade out audio, change the number in the Fade Duration boxes.

  • To adjust volume, select Volume and select the setting you prefer.

  • To choose how the audio file starts, select the dropdown arrow and select an option:

    • In Click Sequence – Plays the audio file automatically with a click.

    • Automatically – Plays automatically once you advance to the slide that the audio file is on.

    • When Clicked On – Plays audio only when the icon is clicked on.

  • To choose how the audio plays in your presentation, select an option:

    • Play Across Slides – Plays one audio file across all slides.

    • Loop until Stopped – Plays an audio file on loop until it’s stopped manually by clicking the Play/Pause button.

  • To have the audio play continuously across all slides in the background, select Play in Background.

Delete audio

  • To delete audio, select the audio icon on the slide and press Delete.

Want more?

Add audio to your PowerPoint presentation

Play music for the duration of your slide show

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