Organize documents

Add a section, header, or footer

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When different parts of your document call for different layouts, create sections with their own headers and footers.

Add a section break

  1. Place the pointer where you want to start a new section.

  2. Select Layout > Breaks.

    The types of section breaks are highlighted on the Layout tab.

  3. Select the type of section break you want.

Add or edit headers

  1. To change a header, scroll to the top of a page and double-click the header.

  2. Under the Header & Footer Tools Design tab, select where and how you want your header to appear in the document:

    • Different First Page

    • Different Odd & Even Pages

    • Show Document Text

  3. If you'd like to link to a previous section of the document, select Link to Previous.

  4. Type your text into the header.

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Insert a section break

Add a header or footer

We're going to explore the benefit of breaking your document up, into different sections.

By having different sections, you can then have different headers, and footers.

We already added headers, and footers to our document.

We have a different one for the first page.

But, as you can see, on page two, we have West End, London, at the top, and, at the bottom, we have some text, and page numbering.

And, as we continue on, into the document, we reach some information about the Latin Quarter, in Paris.

So, as we get further down, into the document, this West End, London header doesn't make any sense, we need to change it.

But, before we can change it, we have to create the new section.

And, in fact, a little further down, there's information on San Francisco.

So, we need another section, there.

So, let's start by inserting the sections, and, then, we can worry about the headers, and footers.

We'll go to page three, and click just in front of a neighborhood of intellect, art, and culture.

That's where we want to start our new section.

And we actually want it to start on the next page.

Let's click the Layout tab.

You'll see Breaks, as a drop down, where we could, if we wanted to insert a page break from here, Columns, Text Wrapping, but then we get into Section Breaks.

And, as you can see, Next Page is the one that we want to insert a new section, beginning on the next page.

If we wanted it to continue, right from its current location, we could use Continuous.

Or, if we wanted the new section to start on the next even or odd pages, we have those options, as well.

But, we want it on the Next Page, give it a click.

Now, suddenly, we're onto the next page.

We don't see anything with regards to sections, but, notice, there's no header.

And, as we scroll down, there's no footer.

But, then, when we get to the next page, we do see West End, London, and our footer information, at the bottom of that page.

That's because we have a new section, and it's copying what we chose to do with headers, and footers in the first section, which is to have a different first page, and to use West End, London, and our text and page numbering at the bottom.

So, here's where we get to make some changes.

Let's scroll up to the top of the new section, which is on page four here, and double click in the header area.

That's the blank area, at the top of this page.

Now, we see that we're actually in a first page header, for section two.

And, notice, it's the same as previous.

Same as the previous section, which had a different first page header and footer.

And, as we scroll down to the next page, we're just simply in the section two header, which is the same as the previous.

We have some changes to make.

So, on page four, at the top, first of all, we don't want it to be the same as the previous.

Notice the Design tab is selected, under Header & Footer Tools.

Different First Page is checked off.

So is this, in the Navigation group, Link to Previous.

Well, we don't want it linked to the previous section.

So, the first thing we'll do, is click that.

Now, we're on the first page header of section two, which we don't need.

We don't need a different first page, so we'll deselect that check box.

And, now, you can see, Link to Previous lights up, again, and it is same as previous, so, we need to click that, again, to turn it off.

Now, the text is still there.

But, it is a new section, and we can make this different by changing the text.

So, select West End, London, and type in Latin Quarter, Paris.

There we go.

Scroll down to the bottom.

We're going to leave the footer as is, it's the same as the previous and that's fine.

And, as we go down to the next page, there's Latin Quarter, Paris, and so on.

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