Use Tasks in Outlook.com

A task is an item that you create that you want to track until it's completed. Use Tasks in Outlook.com to create, edit, and manage tasks.

Choose your version for instructions

The instructions are slightly different depending on whether you're using the new Outlook.com or the classic version. Choose the version you're using to see the instructions that apply to you.

IF YOUR MAILBOX LOOKS LIKE...

A screenshot of the top left corner of the Outlook.com beta mailbox

See Instructions for the new Outlook.com.

IF YOUR MAILBOX LOOKS LIKE...

A screenshot of the top left corner of the classic Outlook.com mailbox

See Instructions for classic Outlook.com.

Instructions for the new Outlook.com

Outlook.com has a new tool for tasks. The new tool lets you quickly organize your tasks by adding them to My Day, marking them as important, or adding them to new lists that you create. There's even a list for tasks that you've assigned a future date to. To get started, Sign in to Outlook.com.

The new Tasks tool is a bit different from the classic Tasks in Outlook.com. Some features are different, and others will be added as the new Tasks is rolled out.

Note: If you're using the new Outlook.com, you can also view and manage your tasks on the go by installing the To-Do app.

Select Tasks icon Tasks on the Outlook.com toolbar to open the Tasks pane. From the Tasks pane, you can:

  • View a list of tasks in your default Tasks folder.

  • Add a new task.

  • Mark tasks as complete.

  • Mark tasks as important by selecting the star icon next to them.

  • Right-click a task to mark it as complete or important, edit the title, set a reminder, or delete it.

  • See and manage all tasks in their own window by selecting Manage all tasks at the bottom of the Tasks pane.

There are two ways to open the new Tasks.

  • Select Tasks icon Tasks on the toolbar, then select Manage all tasks at the bottom of the Tasks pane.

  • Select Tasks icon Tasks at the bottom of the navigation pane.

The Tasks page includes four default task lists.

  • My Day. This is a virtual list that's empty at the start of each day by default. You can add existing tasks to it by right-clicking a task and choosing Add to My Day, or by dragging a task from any other task list to My Day. At the top of the My Day screen, you'll find Suggestions. Suggestions are tasks that are overdue, or were moved to My Day earlier but not completed. Select Light bulb icon Suggestions at the top of the page to see a list of suggested tasks to add to My Day. Select the plus sign (+) next to a task to add it to My Day. Select Done when you've finished to close the Suggestions list and return to My Day.

    Note: My Day is a virtual list that's cleared at midnight every night. Tasks that appear in My Day are stored in other task lists, so they aren't deleted when My Day is cleared.

  • Suggestions is another virtual list. Suggestions includes tasks that are due today or in the future, are overdue, or were previously moved to My Day but not completed.

  • Important is a virtual list of tasks that you've marked as important. You can mark a task as important by right-clicking it and selecting Mark as important, or by selecting the star icon next to it.

  • Planned is a virtual list that includes tasks that have a future reminder or due date. Tasks that you create with a reminder or due date will automatically appear in this list.

  • Tasks. All items in the default tasks folder appear in this list.

You can add a task list by selecting New list in the navigation pane.

You can add new tasks by selecting any task list, then choosing the plus sign next to Add a task and entering a description of your task. If you add a task in the My Day, Important, or Planned virtual lists, the task will be saved in Tasks and linked to the virtual list you created it from.

Select a task in any list to see all of the available options for that task. You can do things like add additional steps, add them to My Day, make them repeating, add a due date or reminder, and add a note.

Use the Tasks pane to create a task from a message.

  1. Go to Mail in Outlook.com.

  2. Open the Tasks pane by selecting Tasks icon Tasks on the toolbar.

  3. Find the message that you want to create a task from in the message list.

  4. Drag and drop the message to the Tasks pane.

Use the Tasks pane to create a calendar item from a task.

  1. Go to Calendar in Outlook.com.

  2. Open the Tasks pane by selecting Tasks icon Tasks on the toolbar.

  3. Find the task that you want to create an event from in the tasks list.

  4. Drag and drop the task to the Calendar.

Settings for the new Tasks are on their own page. From the Tasks page, select Windows 10 gear button Settings at the top of the page to see all options for the new Tasks.

Unlike the classic Tasks page in Outlook.com, the new virtual task lists don't include messages that you've flagged. You can create a task from a message by dragging the message to the Tasks pane in Mail.

You can switch back to the classic Tasks by selecting The new Tasks toggle at the top of the Tasks page.

If you've switched to classic Tasks, you can switch back by selecting the Try the beta toggle at the top of the Tasks page.

Instructions for classic Outlook.com

Classic tasks includes tasks that you previously created and saved in any Tasks folder, plus messages that you've flagged.

Tasks

View the following image and the numbered items corresponding to each area to get an overview of the Tasks pane.

Manage your tasks.

  1. Create, delete, move, or categorize tasks. Mark tasks as complete as you finish them.

  2. My tasks - Displays folders you can use to view and manage your tasks. Choose whether you want to view items you have flagged as important. You can create new task folders and rename or move existing ones. To add a folder, right-click My tasks and select Create new folder. To rename or delete folders, right-click the folder and select Rename or Delete.

  3. Tasks list - Filter and display tasks based on the status you've assigned to them. Use the Filter menu to sort tasks based on different criteria.

    Choose how to filter, sort, and ordert tasks in the Outlook.com Tasks list

    Use the command bar above the tasks list to delete, categorize, or mark complete a selected task. For email messages, Reply is available.

    Command bar for tasks

  4. Task details - View details of the task selected in the tasks list. To edit task details such as status, priority, and percent complete, select Edit .

  1. Sign in to Outlook.com.

  2. Select Tasks from the app launcher.

  3. Select New.

    New task

  4. Type the subject, due date, and if you like, a note about the task.

  5. Select Show more details to enter information like Start date, Date complete, and Status and to track progress on the task such as % completed or hours worked.

  6. Select Attach to attach a file to the task.

  7. Select Charm to add a charm to a task. Charms are icons you can apply to Tasks s visual cues that help you quickly identify specific types of tasks.

  8. Select Save.

    Task detail form for Outlook.com

  1. Sign in to Outlook.com.

  2. Select Tasks from the app launcher.

  3. Select the task you want to edit and then select Edit Edit in the Task pane.

  4. Make the edits to the task and select Save.

  1. Sign in to Outlook.com.

  2. Select Tasks from the app launcher.

  3. Select the task you want to categorize from the task list, select Categories, and then select the category. For example, select the Yellow category.

    Task categories

  1. Sign in to Outlook.com.

  2. Select Tasks from the app launcher.

  3. Select the Filter menu and choose how you want to sort the tasks in the task list. For example, in the following image, tasks are sorted by status (Active), due date, and with the oldest tasks on top. You can sort by Active, Overdue, or Completed.

    Choose how to filter, sort, and ordert tasks in the Outlook.com Tasks list

Note: Outlook.com doesn't support sorting tasks by category.

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