Use a screen reader to zoom in or out in Outlook

Use a screen reader to zoom in or out in Outlook

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

For people who aren't using a screen reader, see The text of my email messages is larger or smaller than usual (in Windows).

Use Outlook with your keyboard and screen reader to zoom in, or enlarge, the text of an email and make it easier to read. We have tested it with Narrator and JAWS, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You can also zoom out and return to the original text size.

Notes: 

In this topic

Zoom in on an email in its own window

You can only zoom the email you’re currently reading or composing. When you move to another email, the body text returns to the default font size.

Tips: 

  1. In the message list, navigate to the email and press Enter. The email opens in its own window.

  2. To zoom in on the email, press Alt+H, Q, 1. The Zoom while reading dialog opens.

    Note: If you're composing an email, press Alt+O, Q. The Zoom while composing dialog opens.

  3. Do one of the following:

    • To double the font size of the email, press the Up arrow key.

    • To enter your own zoom value, press the Tab key until you hear "Percent, editing" followed by the current percentage. With JAWS, you hear: “Percent spin box.” Type the zoom value you want, for example, 250 or 400.

  4. If you want Outlook to remember your zoom settings, press the Tab key until you hear "Unchecked, Remember my preference," and press the Spacebar to select the option.

  5. To close the Zoom dialog and read the zoomed email, press Enter.

Note: The text size on the ribbon is not affected. To change the text size on the ribbon or in the Outlook navigation pane, you have to change the display settings for your computer.

Zoom out of an email in its own window

You can only zoom out of the email you’re currently reading or composing. When you move to another email, the body text returns to the default font size.

  1. In the zoomed email, press Alt+H, Q, 1. The Zoom while reading dialog opens.

    Note: If you're composing an email, press Alt+O, Q. The Zoom while composing dialog opens.

  2. Do one of the following:

    • To reduce the font size of the email to the original size, press the Down arrow key until you hear: "Zoom, Selected, One hundred percent."

    • To enter your own zoom value, press the Tab key until you hear "Percent, editing" followed by the current percentage. With JAWS, you hear: “Percent spin box.” Type the zoom value you want, for example, 75.

  3. If you want Outlook to remember your zoom settings, press the Tab key until you hear "Unchecked, Remember my preference," and press the Spacebar to select the option.

  4. To close the Zoom dialog, press Enter.

Zoom in on an email in the Reading pane

  1. In the message list, navigate to the email.

  2. To move the focus to the Status bar, press F6 until you hear “Status bar,” followed by the recently used option on the Status bar.

  3. To go to the Zoom slider, press the Tab key until you hear “Zoom in, button,” and then repeatedly press Enter until you reach the text size you want.

Zoom out of an email in the Reading pane

  1. In the zoomed email, press F6 until you hear “Status bar,” followed by the recently used option on the Status bar.

  2. To go to the Zoom slider, press the Tab key until you hear “Zoom out, button,” and then repeatedly press Enter until you reach the text size you want.

Change the text size on the ribbon

You can change the text size on the ribbon or in the Outlook navigation panes by changing the display settings for your computer.

  1. Press the Windows logo key. You hear: "Start window, Cortana, search box, editing."

  2. In the Search text field, type Text size, and then press Enter. The Display settings window opens.

  3. Press the Tab key until you hear "Make everything bigger, Change the size of text and apps on the main display," followed by the current value.

  4. To open the options list, press Alt+Down arrow key.

  5. To select the new size value, press the Up or Down arrow key until you hear the value you want, and then press Enter.

See also

Use a screen reader to format text in your email in Outlook

Use a screen reader to insert a picture or image in Outlook

Keyboard shortcuts for Outlook

Basic tasks using a screen reader with email in Outlook

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Outlook Mail

Use Outlook for Mac with your keyboard and VoiceOver, the built-in Mac OS screen reader, to zoom in, or enlarge, the text of an email and make it easier to read. You can also zoom out and return to the original text size.

Notes: 

In this topic

Zoom in on an email in its own window

  1. In the message list, navigate to the email and press Return. The email opens in its own window.

  2. Do one of the following:

    • To increase the font size of the email, press Command+plus sign (+).

    • To decrease the font size of the email, press Command+minus sign (-)

Use the Zoom feature

With the Zoom feature of your Mac, you can use keyboard shortcuts to enlarge the content in any area of Outlook.

  1. To go to the menu bar, press Control+Option+M. You hear: “Menu bar Apple.” Then, to open the System Preferences, press the Down arrow key until you hear "System preferences," and then press Control+Option+Spacebar.

  2. In System Preferences, press the Tab key until you hear "Accessibility, button," and then press Control+Option+Spacebar. The Accessibility menu opens.

  3. Press the Tab key. You hear: "Accessibility features table, General, selected." To open the Zoom feature menu, press the Down arrow key until you hear: "Zoom."

  4. To use keyboard shortcuts to zoom content, press the Tab key until you hear "Use keyboard shortcuts to zoom, unchecked, checkbox," and then press Control+Option+Spacebar to select. You hear: "Check, Use keyboard shortcuts to zoom, checkbox."

  5. In Outlook, you can now do the following:

    • To magnify the view of your emails or calendars (zoom in), press Option+Command+comma sign (,). You hear the current zoom level.

    • To shrink the view (zoom out), press Option+Command+period sign (.). You hear the current zoom level.

See also

Use a screen reader to format text in your email in Outlook

Use a screen reader to insert a picture or image in Outlook

Keyboard shortcuts for Outlook for Mac

Basic tasks using a screen reader with email in Outlook

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Outlook Mail

Use Outlook with VoiceOver, the built-in iOS screen reader, with the Zoom feature of your phone to zoom in, or enlarge, the text of an email and make it easier to read. You can also zoom out and return to the original text size.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

In this topic

Turn on Zoom

Turn on the Zoom feature in the Accessibility settings of your phone.

  1. On your phone, swipe right or left with three fingers to go to the home screen where the Settings icon is. Then swipe right until you hear "Settings," and double-tap the screen.

  2. In Settings, to open the Accessibility menu, swipe right until you hear "General button," and double-tap the screen. Then swipe right until you hear "Accessibility button," and double-tap the screen.

  3. To open the Zoom menu, swipe right until you hear "Zoom off button," and double-tap the screen.

  4. To turn on the Zoom feature, swipe right until you hear "Zoom off," and then double-tap the screen.

Zoom in on an email

With the Zoom feature on, you can use gestures to enlarge the content of an email in Outlook. To turn the Zoom feature on, see Turn on Zoom.

In the Outlook email you want to zoom, do one of the following:

  • To magnify the screen and see a specific part of your emails up close, double-tap the screen with three fingers.

  • To move the zoom to another point, drag the screen with three fingers.

  • To return to the default magnification, double-tap the screen with three fingers.

See also

Use a screen reader to format text in your email in Outlook

Use a screen reader to insert a picture or image in Outlook

Basic tasks using a screen reader with email in Outlook

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Outlook Mail

Use Outlook for Android with TalkBack, the built-in Android screen reader, with the Magnification feature of your phone to zoom in, or enlarge, the text of an email and make it easier to read. You can also zoom out and return to the original text size.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

In this topic

Turn on Magnification

Turn on the Magnification feature in the Accessibility settings of your phone.

  1. In your phone Settings, to open the Accessibility menu, swipe right until you hear "Accessibility," and then double-tap the screen.

  2. To open the Magnification menu, swipe right until you hear "Magnification off," and double-tap the screen.

  3. To turn on the Magnification feature, swipe right until you hear "Magnify with triple-tap off," and then double-tap the screen. Swipe right until you hear "Off switch," and then double-tap the screen. Magnification is turned on, and you hear: "On."

Zoom in on an email

With the Magnification feature on, you can use gestures to enlarge the content of an email in Outlook for Android. To turn the Magnification feature on, see Turn on Magnification.

In the Outlook email you want to zoom, do one of the following:

  • To magnify the screen and see a specific part of your emails up close, triple-tap the screen.

  • To move the zoom to another point, drag the screen with two fingers.

  • To return to the default magnification, triple-tap the screen.

See also

Use a screen reader to format text in your email in Outlook

Use a screen reader to insert a picture or image in Outlook

Basic tasks using a screen reader with email in Outlook

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Outlook Mail

Use Mail with Narrator, the built-in Windows screen reader, with the Magnifier feature of your phone to zoom in, or enlarge, the text of an email and make it easier to read. You can also zoom out and return to the original text size.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.

In this topic

Turn on Magnifier

Turn on the Magnification feature in the Ease of Access settings of your phone.

  1. In your phone Settings, to open the Ease of Access menu, swipe right until you hear "Ease of access," and then double-tap the screen.

  2. To open the Magnifier menu, swipe right until you hear "Magnifier," and double-tap the screen.

  3. To turn the Screen magnifier on, swipe right until you hear "Off, Screen magnifier, toggle switch," and then double-tap the screen. The Screen magnifier is turned on, and you hear: "On, Screen magnifier, toggle switch."

Zoom in on an email

With the Magnifier feature on, you can use gestures to enlarge the content of an email in Outlook. To turn the Magnifier feature on, see Turn on Magnifier.

In the Outlook email you want to zoom, do one of the following:

  • To magnify the screen and see a specific part of your emails up close, double-tap the screen with two fingers.

  • To move the zoom to another point, drag the screen with two fingers.

  • To return to the default magnification, double-tap the screen with two fingers.

See also

Use a screen reader to format text in your email in Outlook

Use a screen reader to insert a picture or image in Outlook

Basic tasks using a screen reader with email in Outlook

Use a screen reader to explore and navigate Outlook Mail

Use Outlook Web App with your keyboard and a screen reader in your web browser to zoom in, or enlarge, the text of an email or calendar and make it easier to read. You'll also learn how to zoom out and return to the original text size. We have tested it with Narrator, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • This topic assumes that the Reading pane is off.

  • When you use Outlook Web App, we recommend that you use Microsoft Edge as your web browser. Because Outlook Web App runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Outlook Web App.

Zoom in or out in Outlook

When reading email, you can use your browser's zoom function to make the text on your screen larger or smaller.

  1. When using Outlook Web App in Microsoft Edge, do one of the following:

    • To zoom in, press Ctrl+plus sign (+) repeatedly until you hear the zoom in percentage you want.

    • To zoom out , press Ctrl+minus sign (-) repeatedly until you hear the zoom out percentage you want.

See also

Use a screen reader to format text in your email in Outlook

Use a screen reader to insert a picture or image in Outlook

Keyboard shortcuts in Outlook on the web

Basic tasks using a screen reader with email in Outlook

Use a screen reader to explore and navigate Outlook Mail

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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