Use a screen reader to explore and navigate Project

Use a screen reader to explore and navigate Project

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Project 2016 includes accessibility features that make it easier for people with disabilities like limited dexterity or low vision to create and manage project data. For more information about accessibility settings and features that are platform-specific, see Set up your device to work with accessibility in Office 365.


In this topic

Get to know the Project 2016 layout

When you open Project 2016, the name of the type of the current view is located at the top of the screen, on the left side of the file name. Project 2016 usually opens to the Gantt Chart view.

The application control buttons, such as Minimize and Close, are at the upper-right corner. By default, the Quick Access Toolbar resides at the upper left of the screen. This toolbar can be customized and contains commonly used commands, such as Save, Undo, and Redo.

Below this toolbar, there's a set of ribbon tabs. It includes the following tabs:

  • File

  • Task

  • Resource

  • Report

  • Project

  • View

  • Format

The ribbon sits below this row of tabs. Selecting a tab brings up a tab-specific ribbon that includes options organized in groups. For example, the View tab displays a ribbon that lets you pick different options for viewing the data in the file.

To the right of the tabs, there's the Tell Me search text field. To the far right, there's the Help Improve Office? feedback button, and the Restore Window and Close Window buttons.

The project data content appears under the ribbon and takes up most of the window.

At the bottom of the window, there's the customizable Status Bar displaying the status info and selected quick access buttons, for example, for the different views, and the zoom slider.

Navigate using the keyboard

To navigate in Project 2016 and to cycle through screen elements, use the following shortcuts:

  • To move forward, press the Tab key. To move backward, press Shift+Tab key.

  • To select an item, press Enter.

  • To expand a submenu or a list, press Alt+Down arrow key.

  • To browse within menus or lists, press the Up or Down arrow key.

  • To make a selection in a list, press Enter.

  • To exit a menu or mode, press Esc.

Use Tell Me

To find a command quickly, use Tell Me. To learn more about the Tell Me feature, watch this video: Using Tell Me to get things done quickly with a screen reader and keyboard.

To use Tell Me to find a command, follow these steps:

  1. Select the cell or range of cells where you want to perform an action.

  2. Jump to the Tell Me edit field by pressing Alt+Q.

  3. Type the command that you want. For example, type "bullets".

  4. Use the Down Arrow key to browse through the results, press Enter to select one.

See also

Use a screen reader to create a new project in Project 2016

Use a screen reader to work with views in Project 2016

Use a screen reader to review or edit an existing project in Project 2016

Keyboard shortcuts for Project 2016

Set up your device to work with accessibility in Office 365

Use Project Online with your keyboard and Narrator, the built-in Windows screen reader, to explore and navigate the screen elements and views.

Project Online is a web-based tool for managing multiple projects, tracking progress, and balancing resource needs.


  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Keyboard shortcuts in Project Online.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use Project Online, we recommend that you use Microsoft Edge as your web browser. Because Project Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Project Online.

In this topic

Cycle through and inside main screen elements

To cycle through and inside the Project Online screen elements, press the Tab key (forward) or Shift+Tab (backward). To select an item in an element, press Enter.

The focus moves through the following elements:

  • The main content area in the center of the screen. The contents depend on the selected view. The area contains the main data of your projects in a table.

  • The horizontal app bar at the top of the screen. You hear: "App launcher, menu item." You can access, for example, the app notifications, settings, and help.

  • The horizontal tab bar. Narrator announces the current tab name. You can also press Ctrl+F6 to move directly to a tab. The available tabs depend on the view and what is selected in the main content area. From the tab bar, you can activate the ribbon which contains the editing options for the current selection. To activate the ribbon, press Enter when on a tab.

  • The horizontal ribbon (when activated) below the app bar. When the ribbon is activated, the focus moves to the first enabled button and Narrator announces the button. To expand a menu button, press Ctrl+Spacebar. To collapse a menu button, press Esc. The available options depend on the selected tab.

  • The horizontal header row. You hear: "Project web app." From the header row, you can access the Search text field and the Home view.

  • The vertical navigation bar on the far left of the screen. You hear: "Projects." If the view is selected, you hear the view name, followed by "Currently selected." If the view is not selected, you hear the view name, followed by "Link." From the navigation bar, you can select the view you want, for example, Tasks or Resources. You can also edit the available navigation links or add new links.

Navigate the main views

To navigate inside the Project Online views, press the Tab key (forward) or Shift+Tab (backward). The main views contain the data mainly in tables. When you enter a table, Narrator announces the table and its details. As you browse the table, you hear the cell contents.

Project Online contains the following main views: Home, Project Center, Approvals, Tasks, Resources, and Reports.

Home view

When you first sign in to Project Online, you land in the Home view. From the Home view, you can access the main functions of the app. If you're new to the app, you can learn about the app features or proceed straight to creating or importing projects. You can also navigate to your ongoing projects, approvals, or tasks.

As you browse the Home view, Narrator announces the shortcuts to the main functions available in the view. You hear, for example, "Create or import projects" or "Tasks," followed by the number of new tasks.

To return to the Home view from any of the other views, press the Tab key until you hear "Project web app, link," and then press Enter.

Project Center view

The Project Center view lists all the projects that you can access in a table. You can select a project and proceed to editing the project schedule or details.

Approval Center view

The Approval Center view lists all the timesheet approvals for your review in a table. You can select an item in the table and proceed to approve or reject the timesheet.

Tasks view

The Tasks view lists the project tasks in a table. You can select a task and edit the task details.

Resource Center view

The Resource Center view lists the available resources in a table. You can add new resources or edit the current ones. You can also access the resource assignments, capacity planning, and resource requesting pages.

Reports view

The Reports view list your reports in a SharePoint Online library. You can upload a report or create new one straight from SharePoint Online. The Reports view contains the SharePoint Online toolbar on top of the main content area.

For instructions on how to navigate in SharePoint Online, go to Learn how to navigate SharePoint Online using accessible features.

Navigate between views

You can easily move from one view to another.

Note: To navigate to the Home view, press the Tab key until you hear "Project web app, link," and then press Enter.

  1. In any view, press the Tab key until you hear the view you want, for example, "Tasks, link."

  2. To select, press Enter. The view opens and Narrator announces the view name, such as "Tasks".

See also

Use a screen reader to create a new project in Project

Use a screen reader to review or edit an existing project in Project

Keyboard shortcuts in Project Online

Basic tasks using a screen reader with Project

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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