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Use a screen reader to create a presentation from a template in PowerPoint

Use a screen reader to create a presentation from a template in PowerPoint

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use PowerPoint with your keyboard and Narrator, the built-in Windows screen reader, to create a presentation from a pre-designed template. With templates you can build presentations with a thought-out arrangement of elements and color, fonts, effects, style, and layout so you can focus on the content, not the design. You can even use accessible templates to easily make your presentation usable for wider audiences.

Notes: 

PowerPoint 2016 offers a wealth of templates to use. You can search for templates or use the ones readily available in the templates menu.

  1. Open PowerPoint 2016. PowerPoint opens in a view showing recent presentations, a search field, templates, and themes.

    Note: If you're already modifying a presentation in the Normal view and want to create a new one from a template, press Alt+F, N to go to the New menu.

  2. To search for a template, press Alt+S. Type your search words, for example, accessible, and then press Enter. If you don't want to look for templates, you can proceed with the next step.

  3. Press the arrow keys to browse the available templates and themes. The screen reader announces the items as you move.

  4. To select a template or theme, press Enter. The details dialog opens.

  5. To download and start using the selected template, press Enter again.

    The presentation opens, and the focus is on the first slide. To move to the title text box, press the Tab key.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to add and format text in PowerPoint

Use keyboard shortcuts to create PowerPoint presentations

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Learn how to navigate PowerPoint using accessible features

Use PowerPoint with your keyboard and VoiceOver, the built-in Mac OS screen reader, to create a presentation from an existing template. With templates you can build presentations with a thought-out arrangement of elements and color, fonts, effects, style, and layout so you can focus on the content, not the design. You can even use accessible templates to easily make your presentation usable for wider audiences.

Notes: 

Create a new presentation from a template

PowerPoint 2016 offers a wealth of templates to use. You can search for templates or use the ones readily available in the templates menu.

Search for a template and create a new presentation

  1. Open PowerPoint. You land on a page showing recent presentations, a search field, templates, and themes.

    Note: If you're already modifying a presentation in the Normal view and want to create a new one from a template, press Shift+Command+P. You hear: "New from template."

  2. To search for a template, press the Tab key until you hear "Search all templates," and then type your search words, for example, accessible. The list of available templates is updated as you type.

  3. To go to the first template, press the Tab key. You hear the name of the first template.

  4. Press the arrow keys to browse the templates and themes. The screen reader announces the items as you move.

  5. To select and download a template, press Return.

    The presentation opens, and the focus is on the first slide.

Create a new presentation using the template menu

  1. Open PowerPoint. You land on a page showing recent presentations, a search field, templates, and themes.

    Note: If you're already modifying a presentation in the Normal view and want to create a new one from a template, press Shift+Command+P. You hear: "New from template."

  2. Press the arrow keys to browse the menu of templates and themes. The screen reader announces the items as you move.

  3. To select and download a template, press Return.

    The presentation opens, and the focus is on the first slide.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to add and format text in PowerPoint

Keyboard shortcuts in PowerPoint for Mac

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Learn how to navigate PowerPoint using accessible features

Use PowerPoint with VoiceOver, the built-in iOS screen reader, to create a presentation from a pre-designed template. With templates you can build presentations with a thought-out arrangement of elements and color, fonts, effects, style, and layout so you can focus on the content, not the design.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For touch capabilities in PowerPoint 2016 for iOS, go to PowerPoint for iPhone touch guide.

  • This topic assumes that you are using an iPhone. Some navigation and gestures might be different for an iPad.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

  1. Open PowerPoint 2016 for iOS. You hear either "Blank presentation" if you landed on the New view listing available templates and themes, or "Recent, heading" if you landed on the Recent view showing your most recent presentations.

  2. Do one of the following:

    • In the New view, swipe right until you hear the template you want, and then double-tap the screen.

    • In the Recent view, slide one finger across the bottom of the screen until you hear "New button," and then double-tap the screen. You hear: "Blank presentation." Swipe right until you hear the template you want, and then double-tap the screen.

      Tip: To move from the Editing view to the Recent view, swipe left or right until you hear "Close file, button," and then double-tap the screen. If you hear an alert to save your work, swipe right until you hear "Save ellipses, button," and then double-tap the screen. The Save dialog opens. For instructions on how to save a presentation, go to Use a screen reader to save your presentation in PowerPoint.

    The presentation opens, and the focus is on the new slide.

  3. To edit the new slide, swipe right until you hear the first placeholder element on the slide, for example, "Title text box," and then double-tap the screen to select it. Double-tap the screen, and then use the on-screen keyboard to type your text.

Tip: If you want to use an accessible template with PowerPoint 2016 for iOS, you need to save a dummy presentation using an accessible template to a cloud repository such as OneDrive using the PowerPoint 2016 desktop version. Then you can open the saved accessible presentation in PowerPoint 2016 for iOS for editing.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to add and format text in PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Learn how to navigate PowerPoint using accessible features

Use PowerPoint with TalkBack, the built-in Android screen reader, to create a presentation from a pre-designed template. With templates you can build presentations with a thought-out arrangement of elements and color, fonts, effects, style, and layout so you can focus on the content, not the design.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For touch capabilities in PowerPoint for Android, go to PowerPoint for Android touch guide.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

  • This topic assumes you are using this app with an Android phone. Some navigation and gestures might be different for an Android tablet.

  1. Open PowerPoint for Android.

    Tip: To move from the Thumbnail view to the File menu, swipe left until you hear "File button," and then double-tap the screen. You hear: "File menu, Open."

    Tip: To move from the Editing view to the File menu, swipe left or right until you hear "Not checked, Back switch," and then double-tap the screen. Swipe left until you hear "File button," and then double-tap the screen. You hear: "File menu, Open."

  2. Swipe left or right until you hear "New button," and then double-tap the screen. You hear: "Blank presentation."

  3. Swipe right until you hear the template you want, and then double-tap the screen.

    The presentation opens in the Thumbnail view, and the focus is on the new slide.

  4. To start editing the new slide, swipe right until you hear "Selected, slide one," and then double-tap the screen. You hear: "Edit button." Double-tap the screen. The slide opens in the Editing view.

Note: If you want to use an accessible template with PowerPoint for Android, you need to save a dummy presentation using an accessible template to a cloud repository such as OneDrive using the PowerPoint 2016 desktop version. Then you can open the saved accessible presentation in PowerPoint for Android for editing.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to add and format text in PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Learn how to navigate PowerPoint using accessible features

Use PowerPoint with Narrator, the built-in Windows screen reader, to create a presentation from a pre-designed template. With templates you can build presentations with a thought-out arrangement of elements and color, fonts, effects, style, and layout so you can focus on the content, not the design.

Notes: 

  1. Open PowerPoint Mobile. You land on the Recent view showing your most recent presentations.

    Note: To move from the Thumbnail view to the File menu, swipe right until you hear "File button," and then double-tap the screen. You hear: "Backstage page."

    Note: To move from the Editing view to the File menu, swipe left or right until you hear "Quick access commands, Off, Back button," and then double-tap the screen. Swipe right until you hear "File button," and then double-tap the screen. You hear: "Backstage page."

  2. Swipe right until you hear "New button," and then double-tap the screen. You hear: "New, Blank presentation."

  3. Swipe right until you hear the template you want, and then double-tap the screen.

    The presentation opens in the Thumbnail view, and the focus is on the new slide.

  4. To start editing the new slide, double-tap the screen. You hear: "Context menu." Swipe right until you hear "Edit button," and then double-tap the screen. The slide opens in the Editing view.

Tip: If you want to use an accessible template with PowerPoint Mobile, you need to save a dummy presentation using an accessible template to a cloud repository such as OneDrive using the PowerPoint 2016 desktop version. Then you can open the saved accessible presentation in PowerPoint Mobile for editing.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to add and format text in PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Learn how to navigate PowerPoint using accessible features

Use PowerPoint with your keyboard and Narrator, the built-in Windows screen reader, to create a presentation from a pre-designed template. With templates you can build presentations with a thought-out arrangement of elements and color, fonts, effects, style, and layout so you can focus on the content, not the design.

Notes: 

  • If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office Online. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Keyboard shortcuts in PowerPoint Online.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic makes note of the JAWS functionality as well. To learn more about JAWS for Windows, go to JAWS for Windows Quick Start Guide.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use PowerPoint Online, we recommend that you use Microsoft Edge as your web browser. Because PowerPoint Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not PowerPoint Online.

  1. Open PowerPoint 2016. You land on a page showing recent presentations, templates, and themes. The focus is on the new blank presentation template.

    Tip: If you're already editing a presentation in the Normal view, press Alt+Windows logo key+F, N to open the New menu.

  2. Press the Tab key to browse the templates and themes. The screen reader announces the items as you move.

  3. To select and open a template, press Enter. The presentation opens in the Normal view.

  4. To move to the title text box, press Ctrl+F6 until you hear "Slide panel," then press the Tab key and you hear "Center title placeholder." To edit the placeholder, press Enter and type your text.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to show your presentation with PowerPoint

Keyboard shortcuts in PowerPoint Online

Basic tasks to create a presentation in PowerPoint with a screen reader

Learn how to navigate PowerPoint using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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