Use a screen reader to add comments to an Excel worksheet

Use a screen reader to add comments to an Excel worksheet

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Excel with your keyboard and a screen reader, such as JAWS or Narrator, the built-in Windows screen reader, to add comments to give feedback in an Excel worksheet.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For keyboard shortcuts, go to Keyboard shortcuts in Excel for Windows.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.

  • This topic makes note of the JAWS functionality as well. To learn more about JAWS for Windows, go to JAWS for Windows Quick Start Guide.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  1. In Excel, open the worksheet where you want to add comments.

  2. In the worksheet, navigate to the cell where you want the comment to appear.

    Tip: When you navigate to a cell that already contains a comment, Narrator announces "Contains comment" after reading out the contents of the cell.

  3. Press Alt+R, C to add a comment to the selected cell.

  4. Type in your comment, and then press Esc twice to return the focus to the cell.

See also

Keyboard shortcuts in Excel for Windows

Basic tasks using a screen reader with Excel

Use a screen reader to explore and navigate Excel

Use Excel for Mac with your keyboard and a screen reader, such as VoiceOver, the built-in Mac OS screen reader, to add comments to give feedback in an Excel worksheet.

Notes: 

  1. In Excel for Mac, open the worksheet where you want to add comments.

  2. In the worksheet, navigate to the cell where you want the comment to appear.

    Tip: When you navigate to a cell that already contains a comment, VoiceOver announces "Contains comment" after reading out the contents and location of the cell.

  3. Press Fn+F6 until you hear "Home, selected, tab," and then press the Right arrow key until you hear: "Review, tab." Press Control+Option+Spacebar to select the Review tab.

  4. Press the Tab key until you hear "New Comment, button," and then press Control+Option+Spacebar to add a new empty comment to the selected cell.

  5. Type in your comment, and then press Esc twice to return the focus to the cell.

See also

Use a screen reader to find and replace data in Excel

Keyboard shortcuts in Excel 2016 for Mac

Basic tasks using a screen reader with Excel

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Excel

Use Excel for iOS with VoiceOver, the built-in iOS screen reader, to add comments to give feedback in an Excel worksheet.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For touch capabilities in Excel for iOS, go to Excel for iPhone touch guide.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

  • This topic assumes that you are using an iPhone. Some navigation and gestures might be different for an iPad.

  1. In Excel for iOS, open the worksheet where you want to add comments.

  2. In the worksheet, navigate to the cell where you want the comment to appear, and then double-tap the screen to move the focus to it.

    Tip: When you navigate to a cell that already contains a comment, VoiceOver announces "Contains comment."

  3. Drag a finger around the top of the screen until you hear "Show ribbon," and double-tap the screen. You hear: "Home, tab."

  4. Double-tap the screen to open the tab selection menu, swipe right until you hear "Review, tab," and then double-tap the screen.

  5. Swipe right until you hear "Insert comment, button," and double-tap the screen.

  6. Use the on-screen keyboard to type your comment. When you're done, drag one finger around the top right corner of the screen until you hear "Done, button," and then double-tap the screen.

    The comment is added to the cell and the focus returns to the worksheet.

See also

Use an external keyboard with Excel for iPhone

Use an external keyboard with Excel for iPad

Basic tasks using a screen reader with Excel

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Excel

Use Excel for Android with TalkBack, the built-in Android screen reader, to add comments to give feedback in an Excel worksheet.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For touch capabilities in Excel for Android, go to Excel for Android touch guide.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

  • This topic assumes you are using this app with an Android phone. Some navigation and gestures might be different for an Android tablet.

  1. In Excel for Android, open the worksheet where you want to add comments.

  2. In the worksheet, navigate to the cell where you want the comment to appear, and then double-tap the screen to move the focus to it.

    Tip: When you navigate to a cell that already contains a comment, TalkBack announces "Contains comment."

  3. Swipe down-then left to close the pop-up menu, drag a finger around the top of the screen until you hear "More options, button," and then double-tap the screen. You hear: "Tab menu, Home selected."

  4. Double-tap the screen to open the tab selection menu, swipe right until you hear "Review, tab," and then double-tap the screen.

  5. Swipe right until you hear "Comment, button," and double-tap the screen.

  6. Use the on-screen keyboard to type your comment. When you're done, drag one finger around the top right corner of the screen until you hear "Done, button," and then double-tap the screen.

    The comment is added to the cell and the focus returns to the worksheet.

See also

Use an external keyboard with Excel for Android

Basic tasks using a screen reader with Excel

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Excel

Use Excel Online with your keyboard and Narrator, the built-in Windows screen reader, to add comments to give feedback in an Excel Online worksheet.

Notes: 

  • If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office Online. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For keyboard shortcuts, go to Keyboard shortcuts in Excel Online.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use Excel Online, we recommend that you use Microsoft Edge as your web browser. Because Excel Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Excel Online.

  1. In Excel Online, open the worksheet where you want to add comments.

  2. In the worksheet, navigate to the cell where you want the comment to appear.

    Tip: When you navigate to a cell that already contains a comment, Narrator announces "Contains comment by," followed by the commenter's name, and then reads out the comment.

  3. Press Ctrl+F6 until you hear “Selected,” followed by the name of the current ribbon tab, for example, “Home tab item.”

  4. Press the Tab key until you hear “Non selected, Review tab item,” and then press Enter.

  5. Press the Tab key until you hear "Comments, New Comment, button," and then press Enter. The Comments pane opens.

  6. Type your comment. You can press Enter to start a new line.

  7. Press the Tab key until you hear "Post button," and then press Enter to save your comment.

See also

Keyboard shortcuts in Excel Online

Basic tasks using a screen reader with Excel

Use a screen reader to explore and navigate Excel

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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