Use a screen reader to add comments to an Excel Online worksheet

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Excel Online with your keyboard and Narrator, the built-in Windows screen reader, to add comments to give feedback in an Excel Online worksheet.


  • If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office Online. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Keyboard shortcuts in Excel Online.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use Excel Online, we recommend that you use Microsoft Edge as your web browser. Because Excel Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Excel Online.

Add a comment to a worksheet

  1. In Excel Online, open the worksheet where you want to add comments.

  2. In the worksheet, navigate to the cell where you want the comment to appear.

  3. Press Ctrl+F6 until you hear “Selected,” followed by the name of the current ribbon tab, for example, “Home tab item.”

  4. Press the Tab key until you hear “Non selected, Review tab item,” and then press Enter.

  5. Press the Tab key until you hear "Comments, New Comment, button," and then press Enter. The Comments pane opens.

  6. Type your comment. You can press Enter to start a new line.

  7. Press the Tab key until you hear "Post button," and then press Enter to save your comment.

    Tip: When you navigate to a cell that contains a comment, Narrator announces "Contains comment by," followed by the commenter's name, and then reads out the comment.

See also

Create a table in Excel Online when using a screen reader

Sort or filter a table in a workbook in Excel Online with a screen reader

Keyboard shortcuts in Excel Online

Basic tasks using a screen reader with Excel

Learn how to navigate in Excel using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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