Translator for Outlook

Translator for Outlook is an add-in that translates email message text on the fly. The translation is immediate and is displayed next to the reading pane in your mailbox.

This message was translated from English to French using the Outlook Translator Add-In

When you install the add-in, you're asked for your Office 365 or Outlook.com email address and password. The add-in is then associated with your email account so you can use it in any of your Outlook clients without having to install it each time. For example, install the add-in on Outlook 2016 and you will also find it in Outlook 2016 for Mac, Outlook on the web, Outlook.com, and the Outlook app on your phone.

Install the add-in from the Office Store

Launch the add-in

Once the Translator for Outlook is installed, a Translate Message button appears on your ribbon.

Translator for Outlook button

Translate your message text

  1. Select the message you want to translate.

  2. From the Home tab, select Translate Message.

    Outlook 2016 ribbon with Translate Message button highlighted
  3. In the Translator window, select the language to which you'll translate your message.

    Select the language to which you'll translate your message text
  4. The translated message is displayed. Select X at the top of the Translator window to close it.

Translate your message text

  1. Select the message you want to translate.

  2. From the Home tab, select Translate Message.

    Translate button on Outlook for Mac ribbon
  3. In the Translator window, select the language to which you'll translate your message.

    Use the dropdown to select the language to which you'll translate your message
  4. The translated message is displayed. Select X at the top of the Translator window to close it.

Choose your version for instructions

The instructions are slightly different depending on whether you're using the new Outlook on the web. Choose which version of Outlook on the web you're using to see the steps that apply to you.

IF YOUR MAILBOX LOOKS LIKE...

Outlook on the Web Beta

See Instructions for the new Outlook on the web.

IF YOUR MAILBOX LOOKS LIKE...

Outlook on the web

See Instructions for classic Outlook on the web.

Note: If your organization has included its logo in the toolbar, you might see something slightly different than shown above.

Instructions for the new Outlook on the web

  1. Select the message you want to translate.

  2. At the top corner of the reading pane, select More and then select Translator.

    A screenshot of the arrow at the top corner of the Reading pane
  3. In the Translator window, select the language to which you'll translate your message.

    A screenshot of the Translator window
  4. The translated message is displayed. Select X at the top of the Translator window to close it.

Instructions for classic Outlook on the web

  1. Select the message you want to translate.

  2. From the reading pane, select the Translator button.

    Outlook.com with Translator Add-In button highlighted
  3. In the Translator window, select the language to which you'll translate your message.

    Select the language to which your message text will be translated in Outlook.com and Outlook on the web
  4. The translated message is displayed. Select X at the top of the Translator window to close it.

Troubleshooting

If you're unable to install Translator, your mailbox might be hosted on an unsupported version of Microsoft Exchange. If you're using Translator with an Office 365 account, you'll need a mailbox that's hosted on Exchange 2013 or later. Check with your IT department (commercial users) or Internet Service Provider (consumer users).

Your Exchange admin must allow add-ins to be activated before you can install Translator. Add-in activation is explained in Manage user access to add-ins for Outlook.

Data use & privacy

Email translations provided by Translator for Outlook are powered by the online Microsoft Translator service. All data transmissions are secured via SSL, and are never stored, sampled, or shared with any first- or third-party entity. This means that all translation and processing happens on servers in-memory only. (This is also known as the "no-trace" option from Microsoft Translator.)

Related Topics

Get an Office Add-in for Outlook
Translator for Outlook on iOS
Translate text into a different language

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