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Tips

Tips for Outlook Mail

Send an automatic reply

  1. Select Settings Settings > Automatic replies.

  2. Choose Send automatic replies.

  3. Enter the start and end times that you reply will be sent, and enter the text for your reply.

    You can choose whether to automatically block out the time on your calendar and decline any meetings scheduled while you’re out.

  4. Select OK.

Screenshot of Help screen with Auto reply selected.

Create a signature

  1. Select Settings Settings > Mail > Layout > Email signature.

  2. Create the signature.

    Apply formatting or add a link and graphics using the buttons across the top of the message box.

  3. Select Automatically include my signature on messages I send.

  4. Select Save.

Screenshot of signature screen.

Prioritize important messages with Focused Inbox

Focused Inbox separates your inbox into two tabs, Focused and Other. Your most important emails are on the Focused tab while the rest remain easily accessible—but out of the way—on the Other tab.

  • To turn Focused Inbox on, select Settings > Display settings > Focused Inbox.

  • To change how your messages are organized, select Focused or Other from your inbox, then right-click the message you want to move.

    If moving from Focused to Other, choose Move to Other if you want only the selected message moved. Choose Always Move to Other if you want all future messages from the sender to be delivered to the Other tab.

    If moving from Other to Focused, choose Move to Focused if you want only the selected message moved. Choose Always Move to Focused if you want all future messages from the sender to be delivered to the Focused tab.

Screenshot of Inbox with Filter > Show Focused Inbox selected.

Archive a message

You can use Archive to keep your Inbox clean of messages you’ve already answered or acted on, but don't want to delete or move to a specific folder. Archived items remain easy to find from the search box or by navigating to your Archive folder, and are still available on your phone or other devices via the Archive folder.

  1. Choose one or more messages in your Inbox, and select Archive on the toolbar.

Screenshot of Inbox, showing the right click menu on a message, with Archive selected.
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