Share and collaborate with PowerPoint Online

In PowerPoint Online, your files are automatically saved in OneDrive, which lets you share with others and work on the same file at the same time.

Share your presentation

  1. Select Share.

  2. Select who you want to share with from the drop-down.

    Allow editing is automatically checked. Uncheck this if you only want to give permission to view the file, not edit it.

    Select Apply.

  3. Enter the names or email addresses of who to share with.

  4. Add a message (optional).

  5. Select Send.

Or, select Copy link to get a link to the file.

Share button

Share diallog box

Co-edit a presentation

After you share your file, you can work on it at the same time with others.

  • To see changes in real time, work together in PowerPoint Online.

  • Under Share, you will see the names of who else is also editing the file.

  • Colored flags will show you exactly where in the document each person is working.

Color flag in Word Online as you co-edit

Add, reply to, delete, and view comments

  • Add a comment - on the Insert tab, select Comment, type your comment, and press Enter.

  • Reply to - select Reply... and type your response.

  • Delete - select the X in the upper corner of the comment.

  • View - select View > Show Comments.

Comments

Comments dialog box

Chat while editing

If another person is editing the file at the same time, you can chat with them.

  1. Select Chat.

  2. Type a message and press Enter.

The conversation will not be saved when you close the file. To keep a record of your chats, use Microsoft Teams.

Chat in a document

Chat in a document - 3

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