Share and collaborate with PowerPoint for the web

In PowerPoint for the web, your files are automatically saved in OneDrive, which lets you share with others and work on presentations together at the same time.

Share your presentation

  1. Select Share.

  2. Set the permissions.

    Allow editing is automatically checked. Uncheck this if you only want to give permission to view the file, not edit it.

    Select Apply.

  3. Enter the names or email addresses of who to share with.

  4. Add a message (optional).

  5. Select Send.

    Or, select Copy link to get a link to the file.

Share diallog box

Co-edit a presentation

After you share your file, you can work on it with others at the same time.

  • To see changes in real time, work together in PowerPoint for the web.

  • Under Share, you will see the names of who else is also editing the file.

  • Colored flags will show you exactly where each person is working in the document.

Presence flags indicate where multiple authors are working in a document

Add, reply to, delete, and view comments

  • Add a comment - on the Insert tab, select Comment, type your comment, and press Enter.

  • Reply to - select Reply... and type your response.

  • Delete - select the X in the upper corner of the comment.

  • View - select View > Show Comments.


Comments dialog box

Chat while editing

If another person is editing the file at the same time, you can chat with them.

  1. Select Chat.

  2. Type a message and press Enter.

The conversation will not be saved when you close the file. To keep a record of your chats, use Microsoft Teams.

Chat in a document

Chat in a document - 3

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