Set up an online meeting in Outlook

Set up an online meeting in Outlook

You can use Outlook for Windows or Outlook on the web to schedule an online meeting using either Skype for Business or Microsoft Teams, depending on what's supported in your organization. If your account is configured for dial-in conferencing, the online meeting request will automatically include the phone number and conference ID.

If you're using Skype for Business Online, you can set up new meetings using the Skype for Business Web Scheduler.

Schedule an online meeting using Outlook

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  1. Open Outlook and go to your calendar.

  2. On the Home tab, select New Meeting .

    Create a new meeting

  3. Add online meeting information by selecting Teams Meeting or Skype Meeting.

    Add Teams meeting Add Skype meeting

    Which is available depends on your organization. If your organization uses Skype for Business, see install Skype for Business. If your organization uses Microsoft Teams, the add-in will be installed automatically.

  4. Fill in the meeting information as needed, including meeting attendees. See Schedule a meeting with other people for more information.

    Tips: 

    • To find a time that works for everyone, select Scheduling Assistant on the Meeting tab.

    • If you're setting up a Skype meeting, you can use Meeting Options to customize the meeting settings.

  5. If you're using Skype for Business, you can preload your meeting attachments. That way, everything is ready to go when participants join the meeting. See Preload attachments for a Skype for Business meeting.

  6. Select Send.

Schedule an online meeting using Outlook

  1. Open Outlook and go to your calendar.

  2. On the Home tab, select Meeting.

  3. Choose Skype Meeting or Teams Meeting.

    Shows Teams Meeting button on Calendar invite

    For Skype meetings, the call in info is added immediately to the meeting invite. For Teams meetings, details will be added to the invite once the meeting organiser sends the invite.

  4. Fill in the meeting information as needed, including meeting attendees.

  5. Select Send.

For more information see, Create a meeting or appointment in Outlook for Mac.

Note: If the instructions don't match what you see, you might be using an older version of Outlook on the web. Try the Set up an online meeting using classic Outlook_on_the_web.

  1. At the bottom of the page, select Calendar to go to Calendar.

  2. At the top of the page, select New event.

    New event button
  3. In the window that opens, you might see one of two options:

    • A toggle to make this a Teams or a Skype for Business meeting.

      Add Teams meeting
    • A drop-down list that will let you choose either Teams or Skype for Business.

      Choose Teams or Skype for an online meeting

  4. Fill in the meeting information as needed, including meeting attendees.

  5. Select Send.

Set up an online meeting using classic Outlook on the web

  1. At the bottom of the page, select Calendar to go to Calendar.

  2. At the top of the page, select New > Calendar event.

    Create a new online meeting
  3. Select Add Skype meeting.

    Add Skype meeting to your email
  4. Fill in the meeting information as needed, including meeting attendees.

  5. Select Send.

See Also

Set Skype for Business Meetings options

Change participant settings for Skype for Business meetings

Preload attachments for a Skype for Business meeting

Start a Skype for Business conference call

Start using Skype for Business for IM and online meetings

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