See your Planner calendar in Outlook

In Microsoft Planner, once your task has a start or due date, you can choose to view it on a calendar. You can simply use Schedule view in Planner, or add your plan to an Outlook calendar. 

To view your Planner calendar in Outlook, the plan owner first adds it to the Outlook calendar with an iCalendar format feed. Then each member can add the plan to their own Outlook calendar.

Publish your iCalendar feed

  1. As the plan owner, at the top of your plan, choose the ellipses ..., and then select Add plan to Outlook calendar

    Note: If you don't see Add plan toOutlook calendar in this list and you're the plan owner, your admin has probably turned off this feature. For more information on how your admin can activate this tool, see Turn off Outlook calendar sync in Planner for your organization.

  2. In the Add plan to Outlook calendar using an iCalendar feed dialog box, choose Publish. This will automatically publish your plan's schedule information at an iCalendar link. Screenshot of the Add plan to Outlook calendar dialog box

  3. To add the plan to your Outlook calendar, select Add to Outlook, then see the following procedure.

    Note: You can also copy and paste the iCalendar link into any calendar app that connects using iCalendar. Once a person has this link, they can see the task information for your plan without needing to sign in.

Add your Plan to an Outlook calendar

  1. At the top of your plan, choose the ellipses ..., and then select Add plan to Outlook calendar. Screenshot of Planner menu with Add plan to Outlook calendar selected.

    Note:  Plan owners will see a the Add plan to Outlook calendar using an iCalendar feed dialog box, and then select Add to Outlook.

  2. In Outlook for Web, in the Calendar subscription dialog box, review the link and calendar name, and then at the top of the page choose Save.

  3. To the left of your calendar, under People's calendars, find the name of your plan's calendar, and select it. You'll see a new tab above your calendar with the plan's name, and you'll see the plan's tasks on the calendar.

  4. Note:  If you use Outlook for desktop, your plan's calendar will appear in the Calendar view under My Calendars.

Expand your Office skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×