Many users find that using an external keyboard with keyboard shortcuts for Mail for Windows 10 and Outlook Calendar for Windows 10 helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Mail for Windows 10 and Outlook Calendar for Windows 10.
Notes:
-
The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
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If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).
In this topic
Frequently used shortcuts
Frequent navigation shortcuts
|
To do this |
Press |
|
Switch to Inbox |
Ctrl + Shift + I |
|
Switch to Calendar |
Ctrl + 2 |
|
Switch to Mail |
Ctrl + 1 |
|
Move to a different region |
F6 |
|
Search |
Ctrl + E |
|
Zoom in |
Ctrl + + (Ctrl and plus sign) |
|
Zoom out |
Ctrl + - (Ctrl and minus sign) |
Frequent Mail shortcuts
|
To do this |
Press |
|
Reply to a message |
Ctrl + R |
|
Create a message |
Ctrl + N |
|
Add an attachment |
Alt + 1 |
|
Send a message |
Alt + S |
|
Delete a message or conversation |
Ctrl + D |
Frequent Calendar shortcuts
|
To do this |
Press |
|
Create an appointment |
Ctrl+N |
|
Delete an appointment |
Ctrl+D |
|
Accept a meeting invitation |
Alt+C |
|
Decline a meeting invitation |
Alt+D |
|
Show my calendar in Day view |
Ctrl+Alt+1 |
|
Show my calendar in Work Week view |
Ctrl+Alt+2 |
All shortcuts, Mail app in Windows 10
|
To do this |
Press |
|---|---|
|
Toggle the important |
CTRL+SHIFT+G |
|
Delete a conversation |
CTRL+D |
|
Delete a conversation |
DEL |
|
Archive a conversation |
BACKSPACE |
|
Mark as read |
CTRL+Q |
|
Mark as unread |
CTRL+U |
|
Reply to current mail |
CTRL+R |
|
Reply all |
CTRL+SHIFT+R |
|
Forward current mail |
CTRL+F |
|
Search |
CTRL+E |
|
Search |
F3 |
|
Accept Meeting Invitation |
Alt+C |
|
Decline Meeting Invitation |
Alt+D |
|
Tentative Meeting Invitation |
Alt+N |
|
Create a new mail |
CTRL+N |
|
Create a new mail |
CTRL+SHIFT+M |
|
Move to View |
CTRL+SHIFT+V |
|
Switch to calendar |
CTRL+2 |
|
Switch to Inbox |
CTRL+SHIFT+I |
|
Switch to Outbox |
CTRL+SHIFT+O |
|
Add Attachment |
ALT+I |
|
Account Manual Sync |
CTRL+M |
|
Account Manual Sync |
F9 |
|
Zoom in |
CTRL++ |
|
Zoom out |
CTRL+- |
|
Send mail |
ALT+S |
|
Send mail |
Ctrl + Enter |
|
Move between regions |
F6 |
|
Toggle Caret Browsing |
F7 |
All shortcuts, Calendar app in Windows 10
|
To do this |
Press |
|---|---|
|
Switch to Mail |
CTRL+1 |
|
Remove appointments |
CTRL+D |
|
Add recurrence |
CTRL+G |
|
Reply |
CTRL+R |
|
Reply all |
CTRL+SHIFT+R |
|
Save changes on a |
CTRL+S |
|
Save changes on a |
ALT+S |
|
Forward calendar item |
CTRL+F |
|
New Appointment |
CTRL+N |
|
Today |
HOME |
|
Show Day view |
CTRL+ALT+1 |
|
Show Work Week view |
CTRL+ALT+2 |
|
Show Week view |
CTRL+ALT+3 |
|
Show Month view |
CTRL+ALT+4 |
For more information on Mail and Calendar apps, see Mail and Calendar for Windows 10 FAQ.
See also
Use a screen reader to explore and navigate Outlook Mail
Use a screen reader to explore and navigate Outlook Calendar
Basic tasks using a screen reader with email in Outlook
Basic tasks using a screen reader with the calendar in Outlook
