Hide user details in reports

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Alright, there is one other feature about the reporting tools available in Office 365's admin center that's worth pointing out here and the reason why I point it out is because it is not something that is a feature you find under the reports node here. Rather, it is the ability to hide user details in reports. We've looked at user details as we look through some of our reports whether it be OneDrive or usage reports and so on, but there is another section here that you can get to that has a setting that will affect that particular level of detail.

So from the admin center, just above reports there is settings. Expand settings and click on services and add ins, and then as you scroll down the list here you'll see an option here that says reports. So give reports a click, then it'll bring up this properties dialog box and the button clicking here is straightforward as it can possibly be. Display anonymous identifiers instead of names in all reports. If you turn that on, then once again you're hiding user-level information when you generate your reports.

So that's just something that you may be tested on about how and whether this feature is enabled. So if you just want to identify that there is a particular user without identifying which particular user it is, that is generating too much email or is storing too much information or too many files on their OneDrive, then again you can anonymize the user-level information that is generated by reports. So click on on, click save of course and then click on close to close the window.

Now it may take a few minutes for these changes to take effect, but then you will see the results in the reports dashboard. Now if you want to verify that the changes have indeed taken place, you can always expand reports, go back to your report dashboard and then under your report dashboard you could just generate a report from the dropdown. You could click on one of the widgets here, I'm going to click on SharePoint Files and down in the details of this report, now you can see that the user name has been obscured by this anonymizing information, this string of hexadecimal numbers here.

So, that is the results of hiding user details when you generate a report.

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If you're preparing for exam 70-346, Managing Office 365 Identities and Requirements, or you just want to improve your Office 365 administration skills, then this course is for you. Instructor Brian Culp looks at three objectives in the Monitor and Troubleshoot Office 365 Availability and Usage section of the exam—analyzing reports, monitoring service health, and isolating service interruptions. By the end of this course, you'll be better prepared to tackle this section of the exam, and will have a better understanding of the troubleshooting and reporting tools available to Office 365 admins.

Topics include:

  • Navigating the Office 365 reports dashboard

  • Generating and interpreting usage, email, and auditing reports

  • Generating and interpreting mail protection and mail hygiene reports

  • Showing and hiding user-level detail information in reports

  • Understanding the service health dashboard

  • Monitoring Office 365 Health

  • Retrieving data with the Management Pack

  • Using PowerShell for Office 365

  • Creating a service request

  • Using the Remote Connectivity Analyzer, the Connectivity Analyzer tool, and the free/busy troubleshooter

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