Familiarize yourself with the ribbon in Office for Mac

The ribbon can help you quickly find the commands that you have to have to complete a task. Commands are organized in logical groups that are collected together under tabs. In earlier versions of Office for Mac, many of these commands were located on the Formatting Palette.

Word

Expanded Ribbon

Expanded ribbon

Collapsed Ribbon

Collapsed ribbon

Do either of the following:

  • To see more of the document, you can minimize the ribbon so that only the tabs appear. On the right side of the ribbon, click Miinimize the ribbon button .

  • To expand the ribbon, on the right side of the ribbon, click Expand the ribbon button .

On the ribbon, you can view several thumbnails of styles, themes, or other formats, or you can expand the list to see them all. Some expanded lists have additional menu items at the bottom. To see an example, follow these steps.

  1. On the Home tab, click the right arrow Scroll through styles right button to scroll through the styles.

  2. To expand the list to see all the styles, point to a style, and then click More Down Arrow .

    Alternatively, you can click the Styles Pane icon to see the available styles.

    Styles pane

When you insert shapes, charts, pictures, movies, or other objects, additional tabs appear that you can use to format these objects. For example, if you insert a shape, the Shape Format tab appears. To see an example of how this works, follow these steps.

  1. On the Insert tab, click Shapes Shapes tab .

  2. Select the shape that you want.

  3. In your document, point where you want to insert the shape, hold down the mouse button, and then drag the pointer until the shape is the size that you want.

  4. Click the shape, and then click the Shape Format tab.

    Shape Format tab

  5. Use the buttons, pop-up menus, and galleries to apply formatting to the shape.

As the document window becomes smaller, the number of items that can be shown on the ribbon also changes. For example, the number of thumbnails that appear decreases or a scrolling gallery changes into a button. To see how this works, follow these steps.

  1. On the Home tab, count how many style thumbnails show.

    Available styles

  2. Resize the window to make it smaller.

  3. On the Home tab, a single expandable button appears instead of individual styles.

    Available styles

  • On the View menu, clear the Ribbon check mark.

PowerPoint

Expanded Ribbon

Expanded ribbon

Collapsed Ribbon

Collapsed ribbon

Do either of the following:

  • To see more of the presentation, you can minimize the ribbon so that only the tabs appear, on the right side of the ribbon, click Miinimize the ribbon button .

  • To expand the ribbon, on the right side of the ribbon, click Expand the ribbon button .

On the ribbon, you can view several thumbnails of styles, themes, or other formats, or you can expand the list to see them all. Some expanded lists have additional menu items at the bottom. To see an example, follow these steps.

  1. On the Design tab, click the right arrow Scroll through styles right button to scroll through the themes.

  2. To expand the list to see all the themes, point to a theme, and then click More Down Arrow .

  3. To browse for more themes, at the bottom of the expanded list, click Browse for Themes.

  4. Click Save Current Theme to save a theme in your Themes folder or a location you choose.

When you insert shapes, charts, pictures, movies, or other objects, additional tabs appear that you can use to format these objects. For example, if you insert a shape, the Shape Format. To see an example of how this works, follow these steps.

  1. On the Insert tab, click Shapes Shapes tab .

  2. Select the shape that you want.

  3. On your slide, point where you want to insert the shape, hold down the mouse button, and then drag the pointer until the shape is the size that you want.

  4. Click the shape, and then click the Shape Format tab.

    Shape Format tab

  5. Use the buttons, pop-up menus, and galleries to apply formatting to the shape.

As the presentation window becomes smaller, the number of items that can be shown on the ribbon also changes. For example, the number of thumbnails that appear decreases or a scrolling gallery changes into a button. To see how this works, follow these steps.

  1. On the Design tab, count how many theme thumbnails show.

    Design tab

  2. Resize the window to make it smaller.

  3. On the Design tab, a single expandable button appears instead of individual styles.

    Design tab

  • On the View menu, clear the Ribbon check mark.

Excel

Expanded Ribbon

Expanded ribbon

Collapsed Ribbon

Collapsed ribbon

Do either of the following:

  • To see more of the workbook, you can minimize the ribbon so that only the tabs appear. On the right side of the ribbon, click Miinimize the ribbon button .

  • To expand the ribbon, on the right side of the ribbon, click Expand the ribbon button .

On the ribbon, you can view several thumbnails of styles, themes, or other formats, or you can expand the list to see them all. Some expanded lists have additional menu items at the bottom. To see an example, follow these steps.

  1. On the Page Layout tab, click the down arrow next to Themes to see available themes.

  2. Click Browse for Themes to see other themes that you may have saved.

  3. Click Save Current Theme to save a theme in your Themes folder or a location you choose.

When you insert shapes, charts, pictures, or other objects, additional tabs appear that you can use to format these objects. For example, if you insert a shape, the Shape Format tab appears. To see an example of how this works, follow these steps.

  1. On the Insert tab, click Shapes Shapes tab .

  2. Select the shape that you want.

  3. In your document, point where you want to insert the shape, hold down the mouse button, and then drag the pointer until the shape is the size that you want.

  4. Click the shape, and then click the Shape Format tab.

    Shape Format tab

  5. Use the buttons, pop-up menus, and galleries to apply formatting to the shape.

As the workbook window becomes smaller, the number of items that can be shown on the ribbon also changes. For example, the number of thumbnails that appear decreases or a scrolling gallery changes into a button. To see how this works, follow these steps.

  1. On the Formulas tab, count how many formula thumbnails show.

    Formulas tab

  2. Resize the window to make it smaller.

  3. On the Formulas tab, the expandable Function Library button replaces the thumbnails. Click this button to see the formulas.

    Formulas tab

  • On the View menu, clear the Ribbon check mark.

See also

Customize the ribbon and toolbars

Word

Expand or minimize ribbon

Callout 1  Tabs

Callout 2  Ribbon

Do either of the following:

  • To see more of the document, you can minimize the ribbon so that only the tabs appear. On the right side of the ribbon, click Miinimize the ribbon button .

  • To expand the ribbon, on the right side of the ribbon, click Expand the ribbon button .

On the ribbon, you can view several thumbnails of styles, themes, or other formats, or you can expand the list to see them all. Some expanded lists have additional menu items at the bottom. To see an example, follow these steps.

  1. On the Home tab, under Styles, click the right arrow Scroll through styles right button to scroll through the styles.

  2. To expand the list to see all the styles, point to a style, and then click More Down Arrow .

When you insert shapes, charts, pictures, movies, or other objects, additional tabs appear that you can use to format these objects. For example, if you insert a shape, the Format tab appears next to the Home tab. To see an example of how this works, follow these steps.

  1. On the Home tab, under Insert, click Shape.

    Word Home tab, Insert group

  2. On the pop-up menu, rest the pointer on Rectangles, and then click the rectangle style that you want.

  3. In your document, point where you want to insert the shape, hold down the mouse button, and then drag the pointer until the shape is the size that you want.

  4. Click the shape, and then click the Format tab.

  5. Use the buttons, pop-up menus, and galleries to apply formatting to the shape.

As the document window becomes smaller, the number of items that can be shown on the ribbon also changes. For example, the number of thumbnails that appear decreases or a scrolling gallery changes into a button. To see how this works, follow these steps.

  1. On the Home tab, under Styles, count how many style thumbnails show.

    Home tab, Styles group

  2. Resize the window to make it smaller.

  3. On the Home tab, under Styles, the number of style thumbnails decreases.

  1. On the right side of the ribbon, click Action pop-up menu , and then click Ribbon Preferences.

  2. Under General, clear the Turn on the ribbon check box.

PowerPoint

Expand or minimize ribbon

Callout 1  Tabs

Callout 2  Ribbon

Do either of the following:

  • To see more of the document, you can minimize the ribbon so that only the tabs appear, on the right side of the ribbon, click Miinimize the ribbon button .

  • To expand the ribbon, on the right side of the ribbon, click Expand the ribbon button .

On the ribbon, you can view several thumbnails of styles, themes, or other formats, or you can expand the list to see them all. Some expanded lists have additional menu items at the bottom. To see an example, follow these steps.

  1. On the Themes tab, under Themes, click the right arrow Scroll through styles right button to scroll through the themes.

  2. To expand the list to see all the themes, point to a theme, and then click More Down Arrow .

  3. To browse for more themes, at the bottom of the expanded list, click Browse Themes.

When you insert shapes, charts, pictures, movies, or other objects, additional tabs appear that you can use to format these objects. For example, if you insert a shape, the Format tab appears next to the Home tab. To see an example of how this works, follow these steps.

  1. On the Home tab, under Insert, click Shape.

    Home tab, Insert group

  2. On the pop-up menu, rest the pointer on Rectangles, and then click the rectangle style that you want.

  3. In your document, point where you want to insert the shape, hold down the mouse button, and then drag the pointer until the shape is the size that you want.

  4. Click the shape, and then click the Format tab.

  5. Use the buttons, pop-up menus, and galleries to apply formatting to the shape.

As the document window becomes smaller, the number of items that can be shown on the ribbon also changes. For example, the number of thumbnails that appear decreases or a scrolling gallery changes into a button. To see how this works, follow these steps.

  1. On the Themes tab, under Themes, count how many theme thumbnails show.

    Themes tab, Themes group

  2. Resize the window to make it smaller.

  3. On the Themes tab, under Themes, the number of theme thumbnails decreases.

  1. On the right side of the ribbon, click Action pop-up menu , and then click Ribbon Preferences.

  2. Under General, clear the Turn on the ribbon check box.

Excel

Expand or minimize ribbon

Callout 1  Tabs

Callout 2  Ribbon

Do either of the following:

  • To see more of the document, you can minimize the ribbon so that only the tabs appear. On the right side of the ribbon, click Miinimize the ribbon button .

  • To expand the ribbon, on the right side of the ribbon, click Expand the ribbon button .

On the ribbon, you can view several thumbnails of styles, themes, or other formats, or you can expand the list to see them all. Some expanded lists have additional menu items at the bottom. To see an example, follow these steps.

  1. On the Home tab, under Format, click the right arrow Scroll through styles right button to scroll through the formats.

  2. To expand the list to see all the formats, point to a format, and then click More Down Arrow .

  3. To create a new cell style, at the bottom of the expanded list, click New Cell Style.

When you insert shapes, charts, pictures, movies, or other objects, additional tabs appear that you can use to format these objects. For example, if you insert a shape, the Format tab appears next to the Home tab. To see an example of how this works, follow these steps.

  1. On the Standard toolbar, click Show or hide the Media Browser  Media Browser button .

  2. Click Shapes  Shapes tab , and then on the pop-up menu, click All Shapes.

  3. Click the shape that you want.

  4. In your document, point where you want to insert the shape, hold down the mouse button, and then drag the pointer until the shape is the size that you want.

  5. Click the shape, and then click the Format tab.

  6. Use the buttons, pop-up menus, and galleries to apply formatting to the shape.

As the document window becomes smaller, the number of items that can be shown on the ribbon also changes. For example, the number of thumbnails that appear decreases or a scrolling gallery changes into a button. To see how this works, follow these steps.

  1. On the Home tab, under Format, count how many format thumbnails show.

    Home tab, Format group

  2. Resize the window to make it smaller.

  3. On the Home tab, under Format, the thumbnails become Styles.

    Excel Format group resized

  1. On the right side of the ribbon, click Action pop-up menu , and then click Ribbon Preferences.

  2. Under General, clear the Turn on the ribbon check box.

See also

Customize the ribbon and toolbars

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