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Distribution groups

Distribution groups (sometimes called distribution lists) are the go-to solution for Outlook Web App users to communicate and collaborate with colleagues and partners.

Note: If you use Outlook on the web, Office 365 Groups are available to you. Office 365 Groups are similar to distribution groups in that they allow you to communicate with multiple people in one email message, but they also come with a shared mailbox, calendar, document library, notebook, and more. For more details, see Learn about Office 365 Groups.

In this article:

Join or leave a distribution group

Use Join or leave a distribution group to see and manage the distribution groups you’re a member of.

To join a distribution group:

  1. Select Settings Settings icon > Options > Groups > Distribution groups I belong to.

  2. Select Join Join distribution group .

  3. In the dialog box, select the group you want to join. You can search for a group by typing all or part of its name in the search window, and then selecting the search icon search . To clear the search results, select Clear discard .

  4. Select the group you want to join.

  5. Select Join Join distribution group .

To leave a distribution group:

  1. Select Settings Settings icon > Options > Groups > Distribution groups I belong to.

  2. Select the distribution group you want to leave.

  3. Select Leave Leave distribution group .

Create and manage distribution groups

Create and manage distribution groups shows the distribution groups that you’re listed as an owner of. Use it to create new groups and manage existing groups that you own.

To create a new group:

  1. Select Settings Settings icon > Options > Groups > Distribution groups I own.

  2. Select New new .

  3. In the dialog box, add the information needed to create your distribution group.

  4. Select Save.

To edit a group or review information about a group:

  1. Select Settings Settings icon > Options > Groups > Distribution groups I own.

  2. In the dialog box, select the group you want to edit. You can search for a group by typing all or part of its name in the search window, and then selecting the search icon search . To clear the search results, select Clear discard .

  3. Select Edit edit .

  4. Make the changes you want.

  5. Select Save to save your changes, or Cancel to leave without saving.

To delete a group that you own, find it in the list and select Delete discard .

Control who can send to a distribution group

After you’ve created a group, you can edit it to control who can send messages to it. By default, only people inside your organization can send to distribution groups in your organization’s address book.

To determine who can send to your group:

  1. Select Settings Settings icon > Options > Groups > Distribution groups I own.

  2. Select the distribution group that you want to change the settings for.

  3. Select Edit edit .

  4. Select Delivery management.

  5. Choose the delivery management settings.

  6. Select Save to save your changes, or Cancel to leave without saving.

Set up a moderated distribution group

Messages sent to a moderated distribution group can be screened by a group moderator before being sent to all members of the group. If you own a group, you can set up moderation rules for the group.

To configure a moderated distribution group:

  1. Select Settings Settings icon > Options > Groups > Distribution groups I own.

  2. Select the distribution group that you want to make a moderated group.

  3. Select Edit edit .

  4. Select Message approval.

  5. Choose the message approval settings you want and add group moderators.

  6. Select Save to save your changes, or Cancel to leave without saving.

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