Delete list items in SharePoint Online

From time to time, you may want to delete items from a SharePoint list for routine maintenance or some other reason. It's good to know that in case you accidentally delete an item, you can often recover it from the recycle bin. However, to be on the safe side, consider moving or archiving the items instead. You need Edit permission level or higher to delete items.

Delete items from a list

Note: Does your screen look different than the examples here? Your administrator may have classic mode set on the list, or you're using an earlier version. If so, see Add, edit, or delete list items. If you're a list owner, site owner, or administrator, see Switch the default experience for lists or document libraries from new or classic for the steps to set the default experience.

  1. In the app launcher Office 365 app launcher icon , select SharePoint, locate and go to the site, and then open the list. If you can’t find the list, select Site contents, and then open the list

  2. Select the item or items

  3. On the Command bar, select Delete List Delete Icon

  4. When you are prompted to confirm, select OK

Restore deleted items from the Recycle Bin

If you delete an item from your list, you can often recover it from the Recycle Bin.

  1. In the app launcher Office 365 app launcher icon , select SharePoint, locate and go to the site, and then open the list. Select Site contents, and then open the list.

  2. Select Recycle bin on the left.

    If you don't see the Recycle bin on the left, select Site contents first.

  3. To recover list items, select the item or items, and then select Restore Lists Restore Icon .

  4. If you don’t see the item or items you’re looking for, at the bottom of the page, select Second-stage recycle bin. If you still don't see the item or items, they may have exceeded the holding time limit and are already deleted from the recycle bin. 

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