Customize your email message in Outlook on the web

You can set the level of importance for a message so that recipients can see the indicator in their Inbox before they open it. Setting the level of importance also lets recipients sort their messages by importance.

To change the importance of your message, select the three dots at the top of the new message you're writing and then select Set importance. You can choose High, Normal, or Low.

1. Select the Attach icon at the bottom of the email message box.

2. Select Browse this computer, Browse cloud locations, or Browse email messages.

3. Depending on your choice, do one of the following:

   • Computer: Navigate to the location of the file, select the file, and then select Open.

   • Cloud file: Choose the file you want to attach, select Next, and then select Share as a link or Attach as a copy.

   • Email message: Choose the message you want to attach and select Next.

If you want to add an image that displays in the body of your email, you can add an inline image.

1. Select Insert pictures inline next to Send at the bottom of the email message box.

2. Browse to the location of the picture file on your computer, select the file, and then select Open.

Emojis, also known as emoticons, are graphics that convey an emotion. You can add a variety of emojis to your messages. You can also choose from popular GIFs to add to your messages.

• To insert an emoji, select the Insert emojis and GIFs icon at the bottom of the email message, scroll to Popular emojis, and then choose an emoticon.

• To insert a GIF, select the Insert emojis and GIFs icon at the bottom of the email message, scroll to Popular GIFs, and then choose a GIF.

You can give your email message some flair by changing the text font, size, color, and style.

1. Select Show formatting options next to Send at the bottom of the email message box. The formatting ribbon appears.

2. Select Font and choose the font you prefer to write in. You can also change the font size, font color, make the text bold, or underline, or italicize, or even highlight part of your email message.

You can use bulleted or numbered lists to show steps, action items, or key takeaways in your email message.

• To add a bulleted list in your email message, select Show formatting options next to Send at the bottom of the email message, and then select Bullets .

• To add a numbered list in your email message, select Show formatting options next to Send at the bottom of the email message, and then select Numbering .

Insert a table to add structured information in rows and columns in your email message.

1. Create a new message or reply to an existing message.

2. At the bottom of the compose pane, select > .

   

3. Drag the pointer to choose the number of columns and rows you want in your table.

Create an email signature that appears at the end of your email messages.

1. At the top of the page, select Settings .

2. Select Mail > Compose and reply.

3. In the text box, type your email signature. You can change the font, size, color, and the appearance of your signature from the options available in the ribbon on top of the text box.

4. If you want to include your signature in new messages only, select the check box next to Automatically include my signature on new messages I compose. If you want to add your signature to the messages you forward or reply to, select Automatically include my signature on messages I forward or reply to. If you prefer both options, select both the check boxes.

5. Choose Save when done. Your email signature will now appear on new messages, or on your replies, or on both depending on your selection.

You can set the level of importance for a message so that recipients can see the indicator in their Inbox before they open it. Setting the level of importance also lets recipients sort their messages by importance.

To change the importance of your message, choose the three dots at the top of the new message you're writing , and then choose Set importance. You can choose High, Normal, or Low.

1. Choose the Attach icon at the bottom of the email message box.

2. Select whether you want to attach a file from your Computer or from Cloud locations.

3. Navigate to the location of the file, and then choose Open.

4. If you want to share the file with the recipients of your email so that everyone can work on the file together, click the drop-down arrow next to the file name and select Upload to OneDrive - <your organization name>.

If you want to add an image that displays in the body of your email, you can add an inline image.

1. Choose Insert pictures inline next to Send at the bottom of the email message box.

2. Navigate to the location of the picture file on your computer or on OneDrive, and then choose Open.

With the image inline in the email message, select the image and right-click to see a menu of other available options. For example, select Size and then choose from Small, Best fit, or Original to adjust the size of the image file.

Emojis, also known as emoticons, are graphics that convey an emotion. You can add a variety of emojis to your messages.

To insert an emoji, choose the Emoji icon next to Send at the bottom of the email message and then select an emoji.

You can give your email message some flair by changing the text font, size, color, and style.

1. Choose the Formatting options next to Send at the bottom of the email message box. The formatting choices appear.

2. Choose Font, and select the font you prefer to use. You can also change the font size, font color, make the text bold, or underline, or italicize, or even highlight part of your email message. Select the text, and then choose the effect you want to use from the formatting choices.

You can use bulleted or numbered lists to show steps, action items, or key takeaways in your email message.

• To add a bulleted list in your email message, choose Bullets .

• To add a numbered list in your email message, choose Numbering .

Insert a table to add structured information in rows and columns in your email message.

1. Choose More at the end of the formatting choices to expand other options.

2. Choose Insert table. Drag to select the number of rows and columns you want. Or, you can click Insert table and then, instead of dragging, click Insert table, and in the Insert table dialog box, specify the number of columns and rows and then click OK.

Create an email signature that appears at the end of your email messages.

1. Choose Settings in the top right corner, and then select Options > Mail.

2. In the Options pane on the left, under Layout, choose Email signature.

3. If you want to include your signature in new messages only, select the check box next to Automatically include my signature on new messages I compose. If you want to add your signature to the messages you forward or reply to, then select Automatically include my signature on messages I forward or reply to. If you prefer both options, select both check boxes.

4. In the text box write your email signature. You can change the font, size, color, and the appearance of your signature from the options available in the ribbon on top of the text box. You can also add an image.

5. Choose Save when done. Your email signature will now appear on new messages, or on your replies, or on both depending on your selection.