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Crop a picture in Office for Mac

You can use the cropping tools in Office for Mac to trim and remove unwanted portions of pictures by using standard cropping, cropping to a shape, or cropping to fill a shape.

Select a heading below to open it and see the detailed instructions.

  1. Use Insert > Picture to add the image to an Office file (such as a Word document, PowerPoint presentation, or an Excel workbook).

  2. Right-click the picture and select Crop.

    Black crop handles appear on the edges and corners of the picture.

    Crop handles appear on the sides and corners of the picture
  3. Crop the image by doing one of the following:

    Description

    Action

    Crop one side

    Drag the center cropping handle on that side inward.

    Crop two adjacent sides at the same time

    Press and hold the Shift+Option keys while you drag the center cropping handle on either side inward.

    Crop equally on all four sides at once

    Press and hold the Shift+Option keys while you drag a corner cropping handle inward.

    If you want to crop by using precise measurements, adjust the values in the Shape Height and Shape Width boxes on the ribbon next to the Crop button:

    The Crop button and Shape Height and Shape Width boxes for pictures on the Office 2016 for Mac ribbon
  4. Click away from the picture to see the cropped image.

Note: After you crop a picture, the cropped parts remain as part of the picture file. To permanently remove the cropped portion and reduce your picture size, see Delete cropped areas of a picture.

Quickly change the shape of a picture by cropping it to a specific shape. The picture is automatically trimmed to fill the geometry of the selected shape while maintaining its proportions.

If you want to crop the same picture to more than one shape, make copies of the picture and crop each to the desired shape individually.

  1. Use Insert > Picture to add the image to an Office file (such as a Word document, PowerPoint presentation, or an Excel workbook).

  2. In your file, select the picture that you want to crop.

  3. On the Picture Format tab, click the arrow next to Crop.

    Crop button on the Picture Format tab

    (If you don't see the Picture Format tab, make sure that you've selected a picture (not a shape).)

  4. Point to Crop to Shape and then click the shape you want to crop to.

    PPT for Mac Crop Menu

    The shape is immediately applied to the image.

  5. If you want to adjust the shape, click the Crop button again on the ribbon.

    Black crop handles appear on the edges and corners of the picture.

  6. Crop the image by doing one of the following:

    Description

    Action

    Crop one side

    Drag the center cropping handle on that side inward.

    Crop two adjacent sides at the same time

    Press and hold the Shift+Option keys while you drag the center cropping handle on either side inward.

    Crop equally on all four sides at once

    Press and hold the Shift+Option keys while you drag a corner cropping handle inward.

After you hae added a picture to a shape, you can choose how the picture fits in the shape by using the Fit and Fill tools for fine tuning:

  • Choose Fill to remove (or "crop") part of the picture, but still fill the entire shape.

  • Choose Fit if you want all of the picture to fit within the shape. The original picture aspect ratio is maintained, but you may have empty space inside your shape.

  1. In your file, select the picture that you want within the shape.

  2. On the Picture Format tab, click the arrow next to Crop.

    Crop button on the Picture Format tab

    If you don't see the Picture Format tab, make sure that you've selected a picture (and not a shape).

  3. Click Fill or Fit, and then click outside the picture.

    PPT for Mac Crop Menu

Even after you crop parts of a picture, the cropped parts remain as part of the picture file. You can reduce the file size by removing the croppings from the picture file. This also helps prevent other people from viewing the parts of the picture that you have removed.

Important: Deleting cropped areas of a picture can't be undone. Therefore, you should only do this after you are sure that you have made all the crops and changes that you want.

  1. Click the picture or pictures from which you want to delete cropped areas.

  2. On the Picture Format tab, click Compress Pictures  Compress Pictures button .

    (If you don't see the Picture Format tab, make sure that you've selected a picture.)

  3. Select the Delete cropped areas of pictures check box.

    To remove croppings for the selected picture or pictures only and not all of the pictures in the file, select Selected pictures only.

See Also

Insert pictures in Office for Mac

Move, rotate, or group a picture, text box, or other object in Office for Mac

Change the size of a picture, shape, WordArt, or other object in Word 2016 for Mac

Control text wrapping around objects in Word 2016 for Mac

  1. In your file, select the picture that you want to crop.

  2. Click the Format Picture tab.

    If you don't see the Format Picture tab, make sure that you've selected a picture (and not a shape).

  3. Under Adjust, click Crop

    Format Picture tab, Adjust group

    Black crop handles appear on the edges and corners of the picture.

  4. Drag the cropping handles as needed to trim the margins of the picture, and then click outside the picture.

    You can position the crop by moving either the crop area (by dragging the edges of the crop rectangle), or the picture.

After you crop a picture, the cropped parts remain as part of the picture file. To permanently remove the cropped portion and reduce your picture size, see Delete cropped areas of a picture.

A quick way to change the shape of a picture is to crop it to a specific shape. When you crop to a specific shape, the picture is automatically trimmed to fill the geometry of the shape. The proportions of the picture are maintained.

  1. In your file, select the picture that you want to crop to a specific shape.

  2. Click the Format Picture tab.

    (If you don't see the Format Picture tab, make sure that you've selected a picture (and not a shape).)

  3. Under Adjust, click the arrow next to Crop, point to Mask to Shape, point to a type of shape, and then click the shape that you want to crop the picture to.

    The shape is immediately applied to the image.

  4. If you want to adjust the shape, click the Crop button again on the ribbon.

    Black crop handles appear on the edges and corners of the picture.

  5. Drag the cropping handles as needed to trim the margins of the picture, and then click outside the picture.

  6. When you are finished, click outside the picture.

After you hae added a picture to a shape, you can choose how the picture fits in the shape by using the Crop to Fit and Crop to Fill tools for fine tuning:

  • Choose Crop to Fill to remove (or "crop") part of the picture, but still fill the entire shape.

  • Choose Crop to Fit if you want all of the picture to fit within the shape. The original picture aspect ratio is maintained, but you may have empty space inside your shape.

  1. Click the picture that you want within the shape.

  2. Click the Format Picture tab.

    (If you don't see the Format Picture tab, make sure that you've selected your picture.)

  3. Under Adjust, click the arrow next to Crop, click Crop to Fill or Crop to Fit, and then click outside the picture.

  4. When you are finished, press ESC.

Even after you crop parts of a picture, the cropped parts remain as part of the picture file. You can reduce the file size by removing the croppings from the picture file. This also helps prevent other people from viewing the parts of the picture that you have removed.

Important: Deleting cropped areas of a picture can't be undone. Therefore, you should only do this after you are sure that you have made all the crops and changes that you want.

  1. Click the picture or pictures from which you want to delete cropped areas.

  2. Click the Format Picture tab.

    (If you don't see the Format Picture tab, make sure that you've selected your picture.)

  3. Under Adjust, click Compress, and then select the Remove cropped picture regions check box.

See Also

Insert pictures in Office for Mac

Move, rotate, or group a picture, text box, or other object

Control text wrapping around objects in Word for Mac 2011

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