Communicate

Create Groups for projects or clients

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You can use Office 365 groups as shared collaboration spaces for projects or clients. Groups include a shared inbox, calendar, and cloud file storage, which can be accessed from both inside and outside your business.

  1. In Outlook, choose New Group on the Home tab.

  2. Enter a name for your group. The Group ID is the group's email address; this is created automatically, but you can change it if you like.

  3. Under Privacy, choose whether you want your group to be public or private.

  4. If you want everyone in the group to receive group messages, select the Subscribe box.

  5. Choose OK.

  6. Add members to your group by typing their names. If they're outside your business, enter their email addresses.

  7. Enter a description for the group.

  8. To add a logo or picture, choose Edit, browse to select a picture, choose Open, and then choose Save.

  9. Return to Outlook and choose OK.

    Your new group appears under Groups.

  10. To send a message to the group, choose New Conversation, or simply send a new email to the group email address.

  11. To add people to the group later, go to the group and choose Add Members. People in your business can also join the group by searching for the group name and choosing Join.

To set up a shared workspace for projects or clients, use an Office 365 group. A group includes a shared inbox, calendar, and cloud storage, and you can add people inside and outside the business to it.

Open Outlook, and on the Home tab, choose New Group. Give it a name, and the group ID—which is also the group's email address—is automatically created. You can change it to something else if you like. For privacy, you can make it private or public. We'll make this public for everyone at work. To make sure everyone gets group messages in their inbox, check the Subscribe box. This way, they don't have to go to the group directly to read messages. Choose OK.

Add the people you want to be in the group. When adding people outside the business, type their email address instead. Type a description for the group. To add a logo or picture, choose Edit below the photo. This takes you to Outlook on the web, where you can change the photo by clicking the Edit button. Browse for a picture, and Open, then Save. Return to Outlook, and choose OK.

Under Groups, you see the new group we just created. To send a message to the group, choose New Conversation. Or, from your inbox, just send an email to the group and everyone will get it.

To add more people later, go to the group and choose Add Members. New employees can also join the group by searching for it and choosing Join.

You're ready to start using your group.

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