Sign in with Microsoft
Sign in or create an account.
Hello,
Select a different account.
You have multiple accounts
Choose the account you want to sign in with.

This article is for people with visual or cognitive impairments who use a screen reader program such as Windows Narrator, JAWS, or NVDA with Microsoft 365 products. This article is part of the Microsoft 365 screen reader support content set where you can find more accessibility information on our apps. For general help, visit Microsoft Support.

Microsoft 365 Training Center > Accessibility in Office and Windows 10

In this module, you learn how to use Mail for Windows 10 with your keyboard and Narrator to compose and format emails. You'll also learn how to add attachments. To complete this module, play the video and try out the steps.

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

Try it!

Notes: 

Compose and send an email

  1. In the inbox, press Ctrl+N. A new window with a blank email opens, with the focus on the To email address field.

  2. Type the names or email addresses of the recipients. The list of matching contacts updates as you type. To select a contact, press the Down arrow key until you hear the contact name you want, and then press Enter.

  3. If you want to send a copy or hidden copy of the message, press the Tab key until you hear "Cc, Bcc button," and then press Enter. You hear: "Addressing, Cc editing." Then do one of the following:

    • Add the recipients of a copy.

    • To add recipients for a hidden copy, press the Tab key until you hear "Addressing, Bcc, editing," and then add the recipients.

  4. To add a subject for the email, press the Tab key until you hear "Subject, editing," and then type the subject.

  5. To add your message, press the Tab key until you hear "Message, editing," and then type your message.

  6. To send the message, press Alt+S.

Format the email text

  1. In the message body, press Alt to move the focus to the ribbon tabs row. You hear the currently selected ribbon tab.

  2. Press the Left arrow key until you hear: "Selected, Format tab item."

  3. To move to the ribbon, press the Down arrow key once. You hear the first option on the ribbon, for example, "Off, bold button."

  4. Press the Right arrow key until you hear the formatting option you want, for example, "Font, button collapsed."

  5. If the option has a submenu, press Alt+Down arrow key to expand the menu. Press the Up or Down arrow key to move through the options.

  6. To select an option, press Enter.

Add an attachment

  1. When composing your message, press Alt+I to open the Windows file picker dialog. The focus is on the file name field.

  2. Do one of the following:

    • Type or paste the file path.

    • Press the Tab key and the arrow keys until you locate the file you want to attach.

  3. To attach the file, press Alt+O. The dialog closes and the focus returns to the email.

See also

Use a screen reader to format your email text in Mail

Watch videos about using Mail for Windows 10 with Narrator

Basic tasks using a screen reader with Mail

Keyboard shortcuts in Mail

Use a screen reader to explore and navigate Mail

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

Need more help?

Want more options?

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Was this information helpful?

What affected your experience?
By pressing submit, your feedback will be used to improve Microsoft products and services. Your IT admin will be able to collect this data. Privacy Statement.

Thank you for your feedback!

×