Create a custom keyboard shortcut for Word for Mac

You can create custom keyboard shortcuts in Word for Mac within the application itself.

Create a keyboard shortcut

  1. On the Tools menu, select Customize Keyboard.

  2. In the Categories list, select a tab name.

  3. In the Commands list, select the command that you want to assign a keyboard shortcut to.

    Any keyboard shortcuts that are currently assigned to the selected command will appear in the Current keys box.

    Tip: If you prefer to use a different keyboard shortcut, add another shortcut to the list, and then use it instead.

  4. In the Press new keyboard shortcut box, type a key combination that includes at least one modifier key ( COMMAND , CONTROL , OPTION , SHIFT ) and an additional key, such as COMMAND + F11 .

    If you type a keyboard shortcut that is already assigned, the action assigned to that key combination appears next to Currently assigned to.

  5. Select Add.

    Note: Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.

Delete a custom keyboard shortcut

  1. On the Tools menu, select Customize Keyboard.

  2. In the Categories list, select a tab name.

  3. In the Commands list, select the command that you want to delete a keyboard shortcut from.

  4. In the Current keys box, select the keyboard shortcut that you want to delete, and then select Remove.

    Note: If the Remove button appears grayed out, then the selected keyboard shortcut is a default keyboard shortcut, and therefore it cannot be deleted.

Reset all keyboard shortcuts

  1. On the Tools menu, select Customize Keyboard.

  2. To restore keyboard shortcuts to their original state, select Reset All.

Create a keyboard shortcut for a task

  1. On the Tools menu, select Customize Keyboard.

  2. In the Categories list, select a menu name.

  3. In the Commands list, select the task that you want to assign a keyboard shortcut to.

    Any keyboard shortcuts that are currently assigned to the selected task appear in the Current keys box.

    Tip: If you prefer to use a different keyboard shortcut, add another shortcut to the list, and then use it instead.

  4. In the Press new keyboard shortcut box, type a key combination that includes at least one modifier key ( COMMAND , CONTROL , OPTION , SHIFT ) and an additional key, such as COMMAND + OPTION + F11 .

    If you type a keyboard shortcut that is already assigned, the action assigned to that key combination appears next to Currently assigned to.

  5. select Assign.

    Note: Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.

Delete a keyboard shortcut for a task

You can delete keyboard shortcuts that you added, but you cannot delete the default keyboard shortcuts for Excel.

  1. On the Tools menu, select Customize Keyboard.

  2. In the Categories list, select a menu name.

  3. In the Commands list, select the task that you want to delete a keyboard shortcut from.

  4. In the Current keys box, select the keyboard shortcut that you want to delete, and then select Remove.

Create a keyboard shortcut to insert a symbol

You can create a keyboard shortcut for a symbol, such as the telephone symbol from the Zapf Dingbats font ( Zapf Dingbats font telephone symbol ). For example, to create a keyboard shortcut to insert the telephone symbol, you could assign COMMAND + OPTION + SHIFT + T .

  1. On the Insert menu, select Symbol.

  2. Select the tab with the symbol or special character that you want.

    If it is necessary, select a font on the Font pop-up menu.

  3. Select the symbol or character that you want.

  4. Select Keyboard Shortcut.

  5. In the Press new keyboard shortcut box, type a key combination that includes at least one modifier key ( COMMAND , CONTROL , OPTION , SHIFT ) and an additional key, such as COMMAND + OPTION + F11 .

    If you type a keyboard shortcut that is already assigned, the action assigned to that key combination appears next to Currently assigned to.

  6. Select Assign.

    Note: Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.

Delete a keyboard shortcut to insert a symbol

  1. On the Insert menu, select Symbol.

  2. Select the symbol or character that you want to delete a keyboard shortcut from.

  3. Select Keyboard Shortcut.

  4. In the Current keys box, select the keyboard shortcut that you want to delete, and then select Remove.

Reset all keyboard shortcuts

  1. On the Tools menu, select Customize Keyboard.

  2. To restore keyboard shortcuts to their original state, select Reset All, and then in the confirmation message, select Yes.

    Keyboard shortcuts for tasks are reset.

Turn off a Mac OS X keyboard shortcut

To use a keyboard shortcut that is the same as a default Mac OS X keyboard shortcut, you must first turn off that Mac OS X keyboard shortcut.

  1. On the Apple menu, select System Preferences.

  2. Under Hardware, select Keyboard, and then select the Keyboard Shortcuts tab.

  3. For the keyboard shortcut that you want to turn off, clear the check box.

See also

Keyboard shortcuts in Word for Mac

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