Collapse or expand parts of a document

When you’re working on a long, complicated document, you can collapse everything except the part you want to focus on. Or, if you think you might be overloading your readers with too much information, you can display summaries and leave it to your readers to open the summary and read the details if they want.

The ability to collapse and expand content in your document is based on its outline level. You can quickly add an outline level and make part of your document collapsible by adding a heading using Word's built-in styles.

Heading 1 is highlighted on the Home tab.

After applying the heading style, you’ll see a small triangle when you move your cursor over the heading. Click the triangle to collapse the body text and subheadings below it.

Collapsible heading

Tip:  If you’re working on a touch device, tap to place your cursor in the heading to see the triangle.

Click the triangle again to expand that part of the document.

To collapse or expand all the headings in your document, right-click the heading and click Expand/Collapse > Expand All Headings or Collapse All Headings.

Right click menu

When you close and reopen a document, the headings will be expanded by default. If you want the document to open with the headings collapsed, follow these steps.

  1. Place your cursor in the heading.

  2. On the Home tab, click the arrow in the Paragraph group.

    The arrow to open the Paragraph dialog box is highlighted on the Home tab.

  3. In the Paragraph dialog box, click the checkbox next to Collapsed by default.

    Paragraph dialog vox

  4. Click OK.

Expand your Office skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.