Word 2016 Quick Start


Collaborate in Word

Share your document

To share a file from within Word:

  1. Select Share Share on the ribbon.

    Or, select File > Share.

    Note: If your file is not already saved to OneDrive, you'll be prompted to upload your file to OneDrive to share it.

  2. Select who you want to share with from the drop-down, or enter a name or email address.

  3. Add a message (optional) and select Send.

Share icon and dialog box

Co-edit a document

After you share your document, you can work on that file at the same time with others.

  • For the best experience, work together in Word Online and see real-time changes.

  • Under Share, you will see the names of who else is also editing the file.

  • Colored flags will show you exactly where in the document each person is working.

Presence flags indicate where multiple authors are working in a document

Chat in a document

  1. If there's another person editing your file online, select Chat to open a chat window.

  2. Type some text and press Enter to send your message.

Your conversations won't be saved when you close a file. If you'd like to keep a record of your chat and have ongoing conversations, talk with your colleagues in Microsoft Teams.

Chat in a document

Chat in a document - 3

Track and review changes

  1. To track changes, select Review >Track Changes.

    The Track Changes button highlights, and any new changes are marked. To stop tracking changes, select Track Changes again.

  2. To review changes:

    • Place the cursor before a change.

    • Select Accept to keep the change, or Reject to remove it.

    To accept all changes, select Accept All Changes from the drop-down.

Office 365 Word Track Changes

Next:    Set up your Word mobile app

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