Collaborate in OneDrive for Business

Share OneDrive files from your Office apps

To share a file from within Word, Excel, PowerPoint, or another Office app:

  1. Select Share Share on the ribbon.

    Or, select File > Share.

    Note: If your file is not already saved to OneDrive, you'll be prompted to upload your file to OneDrive to share it.

  2. Select who you want to share with from the drop-down, or enter a name or email address.

  3. Add a message (optional) and select Send.

Share icon and dialog box

Share files from OneDrive

  1. Right click the file and select Share.

    Or, select a file and select Share Share on the toolbar.

  2. Select who you want to share with from the drop-down, or enter a name or email address.

  3. Add a message (optional) and select Send.

Share

Change views

The left pane lets you filter your view of items in OneDrive.

  • Files - See all of your OneDrive files and folders.

  • Recent - See which Office documents you've opened most recently, whether you've modified them or not.

  • Shared - See items that you've shared with other people and that other people have shared with you.

  • Discover - See what's trending around you, based on who you work with and what you're working on.

  • Recycle bin - See items and folders that you've deleted.

View menu in OneDrive

Stop or change sharing

If you are the file owner, or have edit permissions, you can stop or change the sharing permissions.

  1. Select the file or folder you want to stop sharing.

  2. Select Information Information in the upper-right corner to open the Details pane.

  3. Select Manage access and:

    • Select the X next to a link to disable it.

    • Select Can Edit or Can View, and then select Stop Sharing.

    • Select Can Edit or Can View and then select Change to….

Change or stop sharing in OneDrive

Copy link

  • Select a file and select Copy link Copy link.

  • Or, right click a file and select Copy link.

Copy link

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