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Calendar settings in Outlook on the web

Your calendar is integrated with email, contacts, and other features of Outlook on the web. Use Calendar options to change the default appearance and other settings for your calendar.

Note: To change the date and time format of your calendar, choose Settings Settings > General, and then choose Region and time zone. Select your time zone from the list.

Go to your Calendar options

  1. Sign in to Outlook on the web. For help, see How to sign in to Outlook on the web.

  2. At the top of the page, choose Settings and then select Calendar.

  3. In the left pane, choose the option you want to change.

Personalization

Use Personalization settings to customize your calendar's appearance and choose to show or hide weather and local events.

Use the Calendar appearance settings to control how your calendar looks.

Setting

Description

Show work week as

Select the days to display when you choose the Work Week view in the calendar.

Set your working hours

Nonworking hours appear in a darker color than the rest of your calendar. When you're using the Scheduling Assistant, the work times of each attendee are considered in the suggested meeting times.

Show week numbers in Month view

Select this to show the number of the week when you view the calendar in Month view.

Start the first week of the year on the

If you have Show week numbers in Month view turned on, you can choose where to start the numbering: the first day of the year, the first four-day week, or the first full week.

Show the first day of the week as

The day you select here will appear as the first day of the week in Week view.

Default meeting length in minutes

Set the default length of time for meetings from15-minute increments or create a custom length.

Show hours in

Set the increments in which the calendar shows time. Use the option buttons to choose 15-minute increments or 30-minute increments.

Show calendar in

Select Bright or Light colors for your calendars.

Use the Weather and Local events settings to add information tailored to the locations you choose.

Setting

Description

Weather

Select either the Show weather or Hide weather option.

Select either the Fahrenheit or Celsius option for the temperature scale to use.

Choose a location to display on your calendar.

Select Add another location if you want to know about its weather, too.

Local events

Choose to show or hide local events on your calendar.

Select either the Show local events or Hide local events option.

Select Use current location or select Choose a city and enter the location.

Automatic processing

Use Automatic processing settings to control how events are added to your calendar and how meeting invitations, responses, and notifications are handled.

Use the Events from email settings to control how events are added from email to your calendar.

Setting

Description

Don't add events to my calendar from email

Select this check box so that events detected in email aren't added to your calendar.

Automatically add events to my calendar from email

Select this check box to automatically add events detected in email to your calendar.

Add these events to my calendar from email

Select the check box for each event type that you want added from email to your calendar

Mark events as private so only I can see them

Select this check box to automatically mark events as private.

Update time zone

Select this option to change the time zone used by your calendar.

Use the Invitations settings to control how meeting invitations, responses, and notifications are handled.

Setting

Description

Delete invitations and responses that have been updated

Select this check box to automatically remove out-of-date meeting requests and responses from your Inbox. The calendar item will remain on the calendar.

Delete notifications about forwarded events

Select this check box to automatically put event forward notifications in the Deleted Items folder. By default, you'll receive these notifications when an event you organized is forwarded to a new recipient by one of the event attendees. Selecting this option doesn't affect the processing of event request responses.

Notifications

Use the Notifications settings to set reminders, send notifications to your phone, and receive an agenda of your calendar events.

Reminders settings control the default reminders for items on your calendar. By default, reminders are turned on and set for 15 minutes before an item is due.

Setting

Description

Show reminder alerts

Select this check box to display a reminder for calendar items.

Play a sound when a reminder is due

Select this check box to play a sound when a reminder is due.

Default reminder

Use this setting to set how far in advance of an event you want the default reminder to appear.

Get a daily email agenda for calendars and tasks

Select this option to receive a daily email that lists your agenda for the day based on your calendar events and tasks that you've been assigned.

Then, select the check box for each calendar that you want to include in your daily agenda.

Don't send an agenda on days when I have no events or tasks

Select this option to not receive a daily agenda email on days when you have no events or tasks due.

Update time zone

Select this link if you want to change the time zone used by your calendar.

Update weather settings

Select this link if you want to change the settings for weather information displayed in your calendar.

Use the Text message notifications settings to send notifications about calendar events to your phone as text messages.

Setting

Description

Notifications about changes to events that occur within the following number of days

Select this check box to get notifications sent to your phone about changes to events that occur within a number of days that you specify.

Select the check box for Only during work hours to prevent notifications being sent at other times.

Notifications for event reminders

Select this check box to receive notifications of event reminders.

Select the check box for Only during work hours to prevent notifications being sent at other times.

Daily calendar agendas

Select this check box and then specify the time to send your daily calendar agenda.

Set up notifications

Select this link to set up text messaging for your account if you haven't done so previously. (The text message notification options will be disabled until you set up text messaging.)

Use the Agenda mail settings to choose whether to receive an agenda in email each day that shows your calendar events and tasks.

Setting

Description

Don't send me a daily agenda

Select this option to not receive a daily email that lists your agenda.

Send me a daily agenda

Select this option to receive a daily email that lists your agenda for the day based on your calendar events and tasks that you've been assigned.

Then, select the check box for each calendar that you want to include in your daily agenda.

Update time zone

Select this link if you want to change the time zone used by your calendar.

Update weather settings

Select this link if you want to change the settings for weather information displayed in your calendar.

Shared calendars

Use the Calendar publishing option to create a link to your calendar that you can share with others. For example, you can post the link on a web page or share in social groups.

Setting

Description

Select a calendar

Choose the calendar that you want to share.

Select permissions

Choose if you want to let others see your available time only, some details, or full view of your calendar.

Other calendars

A Birthday calendar is automatically populated with the known birthdays of everyone in your contact list. You can also add birthdays at any time.

Setting

Description

Turn on the birthday calendar

Adds a birthday calendar and auto-populates it with birthdays of your contacts. If you connect to your social networks in the People options, the birthdays for those contacts will also automatically appear in the calendar.

Turn off the birthday calendar

Hides the birthday calendar.

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