Basic tasks using a screen reader with OneDrive for Business

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Narrator, the built-in Windows screen reader, and keyboard shortcuts to store and share files in your OneDrive for Business folder on your computer. Whenever you are online, the files stored in your OneDrive for Business are automatically synced to this folder.

Notes: 

In this topic

Open OneDrive for Business

The OneDrive app is built into Windows 10, and the OneDrive folder appears automatically in your File Explorer.

To connect to your OneDrive for Business folder using File Explorer, you first have to sync your OneDrive for Business to your computer. The OneDrive for Business folder name includes your Office 365 organization name, such as OneDrive - Contoso or OneDrive@Contoso.com.

For more information, refer to Use a screen reader to sync OneDrive for Business.

Open OneDrive using Cortana search

  1. To go to the Cortana search box, press the Windows logo key. You hear: “Cortana, search box, editing." In JAWS you hear: "Search box, edit, type in text."

  2. Type OneDrive. You hear: "OneDrive, desktop app." Press Enter.

Open OneDrive from File Explorer

  1. To open File Explorer, press the Windows logo key+E. File Explorer opens with the focus on the Items view.

  2. Press the arrow keys until you hear “OneDrive,” and press Enter.

Tip: If your OneDrive folder isn’t listed in Items view, to select it, move to the Tree view in the Navigation pane. Press Shift+F6 or Shift+Tab, press the Down arrow key until you hear “OneDrive," and then press Enter.

Sign in to OneDrive for Business

When you open OneDrive for Business for the first time, you're asked to sign in, select the location of your OneDrive for Business folder on your computer, and choose the files and folders you want to sync.

  1. Open OneDrive using Cortana search or File Explorer as explained above.

  2. After opening, the setup begins. You hear: "Microsoft OneDrive. Enter your email address." In JAWS you hear: "Microsoft OneDrive dialog. Set up OneDrive. Enter your email address." The focus is in the email address field. Type your organizational address, and press Enter.

  3. If you have both OneDrive and OneDrive for Business accounts, you may hear: "This email address is used for both OneDrive and OneDrive for Business. Which would you like to sign in to first?" Press the Tab key repeatedly until you hear "Work or school, button," and press Spacebar.

  4. Your organization's sign-in dialog opens. The focus is in the password field. Type your password. When done, press the Tab key until you hear "Sign in," and press Spacebar.

  5. The This is your OneDrive folder dialog opens. You hear: "Microsoft OneDrive, tab item, change location, link." In JAWS you hear: "Microsoft OneDrive dialog..." By default the OneDrive folder is located under C:\Users.... The focus is on the Change location link, so if you'd like to change the default location, press Enter. To accept the current location and continue, press the Tab key until you hear "Next, button," and press Spacebar.

  6. The Sync your OneDrive files to this PC dialog opens. By default, all files and folders in your OneDrive for Business are selected to sync. If you don't want to sync them all, you can select the files and folders in this dialog.

    Do one of the following:

    • To sync all your OneDrive for Business files and folders to your computer, press the Tab key until you hear "Next, button," and press Enter.

    • To select specific OneDrive for Business files and folders to sync your computer, define the files and folders in this dialog. To navigate between the areas in the dialog, press the Tab key or Shift+Tab. When you hear the first item in your OneDrive for Business, such as "Files not in a folder," you've reached the list of folders and files in your OneDrive for Business. To navigate the list, press the Down arrow key. To select or deselect an item or a checkbox, press Spacebar. When the selections are done, press the Tab key to navigate to the Next button, and press Spacebar.

    You're now connected to your OneDrive for Business, and the Welcome to OneDrive dialog opens.

  7. To sync and open your OneDrive for Business, go through the welcome dialog first. Press the Tab key once. You hear: "Next, button." Press Enter three times to navigate through the pages. Then press Shift+Tab once. You hear: "Open my OneDrive folder." Press Enter. The (selected) OneDrive for Business folders and files are synced, and your OneDrive for Business folder opens in File Explorer.

Open an item in OneDrive for Business

In File Explorer, browse to the item you want to open, press Spacebar to select it, and press Enter to open.

Tip: To choose the app you want to use to open the item, when on the item, press Alt+H, P+E. To navigate through the list of options, press the Down arrow key. When on an option you want to use, press Enter.

Upload an item to OneDrive for Business

You can upload a file or folder to OneDrive for Business by copying or moving it to your OneDrive folder in File Explorer, or by saving the file directly to OneDrive for Business using the applicable Office app.

Upload an item using File Explorer

  1. To open File Explorer, press the Windows logo key+E.

  2. Go to the folder or file you want to copy or move to OneDrive for Business.

  3. To copy the file or folder, press Ctrl+C. To cut the file or folder, press Ctrl+X.

  4. Use the Tab key and the arrow keys to navigate to the correct location in your OneDrive for Business folder, and press Enter.

  5. Press Ctrl+V to paste the copied or cut item. The item is uploaded to your OneDrive for Business.

Save your file directly to OneDrive for Business

When you work on a file in an Office app, you can save it directly to OneDrive for Business, so you don't have to upload it separately.

  1. With the file open in the applicable Office app, press Alt+F. The Backstage view opens, and you hear “Backstage View, selected, Info tab.”

  2. To open the Save As tab, press A.

  3. To go to your OneDrive for Business folder, press S1. You hear: "Selected, OneDrive - <name of your organization>." In JAWS you hear: "OneDrive - <name of your organization>, tab."

  4. Press the Right arrow key once. The focus is on your OneDrive for Business folder. To move to the file name field, press the Down arrow key. If needed, type or change the name for the file. To save, select one of these options:

    • To save the file to your main OneDrive for Business folder, press the Tab key to move to the Save button and then press Enter.

    • To save the file to a specific subfolder in your OneDrive for Business folder, press the Tab key until you hear “Sort by name,” press the Down arrow key to move to the folder where you want to save the file, and then press Enter. When you hear the name of the first file in the folder (or, if there are no files in the folder, you hear "We didn't find anything to show here"), to move to the Save button, press the Tab key until you hear "Save, button," and then press Enter.

Download an item from OneDrive for Business

By default, all folders and files in your OneDrive for Business folder are available online and offline on your computer, but you can also download an item separately.

  1. In File Explorer, navigate to the item you want to download in your OneDrive for Business. When on the item, press Ctrl+C.

  2. Move to the folder where you want to save the item on your computer, and press Ctrl+V to paste it.

Share an item from OneDrive for Business

You can share an item directly from OneDrive for Business. The people you share with will receive an email invitation to view and edit the shared content in OneDrive for Business.

  1. In File Explorer, go to your OneDrive for Business folder. Select the folder or file you want to share, and press Shift+F10.

  2. The context menu opens, and you hear: “Context menu.” Press S, and then press Enter. You hear: “Browser view, pane.” In JAWS you hear: "Share, <the name of the file>, Browser view." The Send Link dialog opens.

  3. Press the Tab key until you hear: "People to share with, editable combo box." In JAWS you hear: "People to share with, edit as popup, type in text." Press Enter. Type the email address of the person you want to share with, and press Enter. To invite another person, type their email address, and press Enter.

  4. If you want to type a note to send with the invitation, press the Tab key until you hear: “Add a message, optional, editing.” In JAWS you hear: "Edit, type in text."

  5. Press the Tab key to move to the Send button, and press Enter to send the link.

Stop sharing an item

  1. In File Explorer, go to your OneDrive for Business folder. Select the item you want to stop sharing.

  2. Press Alt+S, to go to the ribbon, and then press S twice in quick succession. A dialog opens with the focus on the Stop sharing option. To stop sharing with everyone, press Enter.

Stop syncing OneDrive for Business

If you want to stop syncing OneDrive for Business to your computer, you can just pause it and it'll resume after the selected time period.

  1. On the desktop of your computer, navigate to the OneDrive for Business icon on the taskbar. The icon is located near the low-right corner on the bar at the very bottom of your computer screen. To navigate to the taskbar, press the Tab key until you hear "Notifications chevron, button," and then press the Right arrow key until you hear "OneDrive - <Name of your organization>, <current sync status>."

    Tip: If you cannot find the OneDrive for Business icon on the Task Bar, it might be hidden in the Notifications menu. To open the menu, press Enter when you hear the Notifications chevron button, and use the arrow keys to navigate the items in the menu.

  2. Press Enter to open the OneDrive for Business menu. Press the Tab key repeatedly until you hear "More options, button," and press Enter.

  3. Press the Tab key to move down on the list of options. When you hear "Pause syncing," press Enter.

  4. Press the Down arrow key to hear the options. When on an option you want, press Enter.

See also

Use a screen reader to sync OneDrive for Business

Keyboard shortcuts for OneDrive for Business in Windows

Set up your device to work with accessibility in Office 365

Learn how to navigate OneDrive for Business using accessible features

Use VoiceOver, the built-in Mac OS screen reader, and keyboard shortcuts to store and share files in your OneDrive for Business folder on your computer. Whenever you are online, the files stored in your OneDrive for Business are automatically synced to this folder.

Notes: 

In this topic

Open OneDrive and set up OneDrive for Business

If not already installed, download the OneDrive app from the App Store.

  1. On your Mac, navigate to the OneDrive app, and press Control+Option+Spacebar to open the app.

  2. The Set up OneDrive dialog opens. The focus is in the email address field. Type your organizational email address, and press Return.

  3. If you have both OneDrive and OneDrive for Business in use, the account selection view opens and you hear: "Personal, default, button." Press the Tab key to move to the Work or school button, and press Return.

  4. Your organization's sign-in dialog opens. The focus is in the password field. Type your password, and press Return to sign in.

  5. The This Is Your OneDrive Folder dialog opens. The focus is on the Choose OneDrive Folder Location button. Press Return to select.

  6. A Finder window opens. Use the Tab and arrow keys to browse to the location where you want to add the OneDrive for Business folder. When the location is selected, press the Tab key repeatedly until you hear "Choose this location, button," and press Return.

  7. The Finder window closes and you return to the This Is Your OneDrive Folder dialog. The focus is on the Next button. Press Return to select.

  8. The Sync Files from Your OneDrive dialog opens. In this dialog you can select the folders and files you want to download to your OneDrive for Business folder on your Mac. By default, all your OneDrive for Business files and folders are selected to sync, and the focus is on the Next button.

    Do one of the following:

    • To sync all your OneDrive for Business files and folders to your Mac, press Return.

    • To select which of your OneDrive for Business files and folders are synced to your Mac, define the files and folders in this dialog. To navigate between the items in the dialog, press Control+Option+Left or Right arrow key. To enter the table, press Control+Option+Shift+Down arrow key. To select or deselect an item or a checkbox, press Spacebar. To leave the table, press Control+Option+Shift+Up arrow key. When the selections are done, press Control+Option+Right arrow key navigate to the Next button, and press Return.

  9. The Your OneDrive Is Ready for You dialog opens. The focus is on the Open my OneDrive button, and you hear: "Open my OneDrive - <Name of your organization>, default, button."

    Tip: If you want OneDrive for Business to open and sync your files automatically when your computer turns on, press Control+Option+Left arrow key. You hear: "Open at login so my files sync automatically, unchecked check box." Press Control+Option+Spacebar to select the check box. To move back to the Open my OneDrive button, press Control+Option+Right arrow key.

    Press Return to sync your files and folders to your Mac and open your OneDrive for Business folder in Finder.

Open an item in OneDrive for Business

  1. In Finder, browse to your OneDrive for Business folder and press Command+Down arrow key to open the folder.

  2. To go into the folder contents, press Control+Option+Shift+Down arrow key.

  3. Press the Right or Left arrow key to navigate to the item you want to open, and then press Command+O.

Upload an item to OneDrive for Business

You can upload a file or folder to OneDrive for Business by copying or moving it to your OneDrive for Business folder in Finder, or by saving the file directly to OneDrive for Business using the applicable Microsoft Office app.

Upload an item using Finder

  1. Open a Finder window and navigate to the folder or file that you want to upload to OneDrive for Business. For example, to open your home folder in Finder, press Shift+Command+H, or to open the documents folder, press Shift+Command+O.

  2. With the folder or file selected, press Command+C to copy or Command+X to cut.

  3. In Finder, go to your OneDrive for Business folder, and press Command+V to paste the file or folder. The item is uploaded to OneDrive for Business.

Save your file directly to OneDrive for Business

When you work on a file in a Microsoft Office app, you can save it directly to OneDrive for Business so you don't have to upload it separately.

  1. With the file open in the applicable Office app, press Shift+Command+S. The Save as dialog opens.

  2. The focus is in the file name field. If needed, type to add or change the file name.

  3. When done, press the Tab key until you hear "Places, table, SharePoint." Use the arrow keys to navigate to the correct location.

    If you don't hear your OneDrive for Business location but "Online Locations, button," instead, the current saving location is on your Mac. To go to your OneDrive for Business, follow these steps:

    1. When you hear "Online Locations, button," press Control+Option+Spacebar to open the list of locations.

    2. Press Control+Option+Right arrow key to move to the Places section, and then press Control+Option+Shift+Down arrow key to enter the table.

    3. Within the table, use the arrow keys to navigate the locations. When you've found the correct location within your OneDrive for Business folder, press Control+Option+Spacebar.

  4. Press the Tab key repeatedly until you hear "Save, default, button," and press Return. The file is saved to your OneDrive for Business folder, and the AutoSave option is switched on. You return to the Office app where the file is open.

Download an item from OneDrive for Business

By default, all folders and files in your OneDrive for Business folder are available online and offline on your computer, but you can also download an item separately.

  1. In Finder, navigate to the item you want to download in your OneDrive for Business. When on the item, press Command+C.

  2. Move to the folder where you want to save the item on your computer, and press Command+V to paste it.

Share an item from OneDrive for Business

You can share an item directly from OneDrive for Business, using, for example, email, Messages, or AirDrop. Follow the steps below to share the item as an attachment using Mail.

  1. In Finder, go to your OneDrive for Business folder. Select the folder or file you want to share, and press Control+Option+Shift+M to open the context menu. You hear: "Menu, <the number of items>."

  2. Press the Down arrow key repeatedly until you hear "Share, submenu," and press the Right arrow key. You hear: "Share, submenu, <number of items>, Mail."

  3. Press Control+Option+Spacebar. A new email message is created and the item you chose to share is attached. You hear: "Mail, new message, window, edit text." The focus is in the To field where you can type the address of the recipient.

  4. To add a subject, press the Tab key until you hear "Subject, edit text," and type a subject.

  5. To add a message, press the Tab key until you hear "Object replacement character, edit text" and press Control+Option+Shift+Down arrow key. The focus is in the beginning of the text area followed by the attached file or folder. Type the message text.

  6. When done, press Command+Shift+D to send the message.

Stop syncing OneDrive for Business

If you want to stop syncing OneDrive for Business to your Mac, you can just pause it and it'll resume after the selected time period.

  1. On your Mac, to move to the first status menu in the menu bar, press Control+Option+M+M. You hear: "Menu extras, <the app name>, menu extra." If needed, press Control+Option+Right arrow key until you hear: "OneDrive."

    Tip: If you cannot hear "OneDrive," the app might not be running and you need to launch it first.

  2. Press Control+Option+Spacebar to open the menu. You hear: "OneDrive, <the current sync status>, <the name of your organization>.

  3. Press Control+Option+Right arrow key until you hear "More options, button," and press Control+Option+Spacebar.

  4. A menu opens. Press the Down arrow key until you hear "Pause Syncing," and press Control+Option+Spacebar.

  5. Press the Down arrow key to hear the options. When on an option you want, press Control+Option+Spacebar. Syncing is paused for the selected time period.

See also

Use a screen reader to sync OneDrive for Business

Set up your device to work with accessibility in Office 365

Learn how to navigate OneDrive for Business using accessible features

Use VoiceOver, the built-in iOS screen reader, to store and share files in your OneDrive for Business on your iPhone.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

  • This topic assumes that you are using an iPhone. Some navigation and gestures might be different for an iPad.

In this topic

Open OneDrive and sign in to OneDrive for Business

If not already installed on your phone, download the Microsoft OneDrive app from the App Store. You can use the OneDrive app to sign in and access your content in OneDrive for Business.

  1. Go to the home screen where the OneDrive app is. Swipe right until you hear "OneDrive," and double-tap the screen.

  2. The Sign In window opens. You hear: "OneDrive, help button." Swipe right repeatedly until you hear: "Email or phone, text field," and double-tap the screen.

  3. The on-screen keyboard opens, and you can type your organizational email address. When done, swipe right until you hear "Go," and double-tap the screen.

  4. If you have both OneDrive and OneDrive for Business in use, the account selection view opens. Swipe right repeatedly until you hear: "Sign in to OneDrive for Business, button," and double-tap the screen.

  5. You hear "Cancel, button," and your organization's login window opens. Swipe right repeatedly until you hear "Password, secure text field," and double-tap the screen.

  6. The on-screen keyboard opens, and you can type your password. When done, swipe right until you hear "Go," and double-tap the screen.

    OneDrive for Business opens in the Files view.

Upload a file to OneDrive for Business

If you have locally stored Office files on your iPhone, you can upload them to OneDrive for Business for safekeeping and easy access from any device. You can also save files you create or edit on your phone directly to your OneDrive for Business.

Upload a file stored on your phone

You can move a locally stored Office file to your OneDrive for Business for easy access from any device.

  1. Make sure you're signed in to your OneDrive for Business in the OneDrive app. Then open the app you've created the file with, such as Word, Excel, or PowerPoint and navigate to the file.

    Tip: If you've worked on the file recently, you'll find it in the Recent view.

  2. When the focus is on the file you want to upload, swipe right. You hear: "File, button, actions available." Double-tap the screen.

  3. An options menu open. Swipe right repeatedly until you hear: "Move to Cloud, button." Double-tap the screen.

  4. The Places dialog opens. The focus is on the filename. To select your OneDrive for Business as the saving location, swipe left or right until you hear "OneDrive" and the name of your organization. Double-tap the screen.

  5. The Save as dialog opens. The focus is on the filename.

    If you want to change the filename, use the on-screen keyboard to type a new name. When done, swipe right until you hear "Done," and double-tap the screen. The on-screen keyboard closes.

    If the current filename is fine, continue to the next step.

  6. Swipe right to navigate. To open a folder, double-tap the screen. When you've reached the location you want to save to, swipe left until you hear "Move, button," and double-tap the screen.

    The file is saved to your OneDrive for Business, and you return to the same view in the Office app.

Save a file directly to OneDrive for Business

When you create a new file in a Microsoft Office app, you can save it directly to OneDrive for Business so you don't have to upload it separately.

  1. When you're done working on the Word, Excel, or PowerPoint file you want to save to OneDrive for Business, swipe left or right until you hear "Close file, button," and double-tap the screen.

  2. You hear: "Alert, Save changes to <the name of the document>?" Swipe right until you hear "Save, ellipsis, button," and double-tap the screen.

  3. The Save as dialog opens. The focus is on the filename.

    If you want to change the filename, use the on-screen keyboard to type a new name. When done, swipe right until you hear "Done," and double-tap the screen. The on-screen keyboard closes.

    If the current filename is fine, continue to the next step.

  4. Swipe left or right to navigate. To open a folder, double-tap the screen. When you've reached the location you want to save to, swipe left until you hear "Save, button," and double-tap the screen.

    The file is saved to your OneDrive for Business, and you return to the Recent view in the app.

Share a file from OneDrive for Business

You can share files stored in your OneDrive for Business with others within your organization.

  1. In the OneDrive app on your phone, navigate to the file you want to share, and double-tap the screen.

  2. Swipe right until you hear "More actions, button," and double-tap the screen.

  3. Swipe right until you hear "Share, button," and double-tap the screen.

  4. Swipe right until you hear the option you want to use for sharing, and double-tap the screen.

    The upcoming dialog depends on the selected method of sharing. To navigate, swipe right or left. To select, double-tap the screen.

Stop sharing a file

  1. Navigate to the shared file in theOneDrive app on your phone. When you reach the file, VoiceOver announces the name of the file, the time stamp, the size of the file, and the sharing status (in this case, "is shared"). Double-tap the screen.

  2. Swipe right repeatedly until you hear "More actions, button," and double-tap the screen.

  3. In the menu that opens, swipe right until you hear "Details, button," and double-tap the screen. The details view opens.

  4. Swipe right. When you hear "Shared with," you've reached the list of people the file is shared with. Swipe right until you hear the name of the person you want to stop sharing the file with. Double-tap the screen.

  5. Swipe right repeatedly until you hear: "Remove Access." To stop sharing, double-tap the screen.

Sign out of OneDrive for Business

  1. In the OneDrive app, swipe right repeatedly until you hear "Me, tab, 5 of 5," and double-tap the screen.

  2. Swipe left until you hear "Sign out of this account," and double-tap the screen.

    Note: If you have more than one account in use, make sure you're signing out of the correct account. You can switch between accounts in the Me view. To select an account, swipe left repeatedly until you reach the correct account at the top of the view, and double-tap the screen.

  3. The Sign Out dialog opens, and you hear: "Alert, sign out." Swipe right until you hear "OK, button," and double-tap the screen to finish signing out.

See also

Set up your device to work with accessibility in Office 365

Learn how to navigate OneDrive for Business using accessible features

Use TalkBack, the built-in Android screen reader, on your phone to store and share files in your OneDrive for Business.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

  • This topic assumes you are using this app with an Android phone. Some navigation and gestures might be different for an Android tablet.

In this topic

Open OneDrive for the first time and add your OneDrive for Business account

If not already installed on your phone, download the Microsoft OneDrive app from the Play Store. You can use the OneDrive app to sign in and access your content in OneDrive for Business.

  1. Go to the home screen where the OneDrive app is. Swipe right until you hear "OneDrive," and double-tap the screen.

  2. You hear "OneDrive" and the welcome screen opens. Swipe right until you hear "Sign in," and double-tap the screen.

  3. If you get the Go Premium dialog, swipe right. You hear: "Navigate up, button." Double-tap the screen. If you hear: "Is OneDrive Basic enough?" swipe right until you hear "Stay basic, button," and double-tap the screen.

  4. On the next welcome screen, you can select to start a camera upload. Swipe right to Not now, and double-tap the screen.

    OneDrive opens in the Files view.

  5. To open your OneDrive for Business, swipe right until you hear "Account switcher, button," and double-tap the screen.

  6. Swipe right until you hear: "Add account, button," and double-tap the screen.

  7. A sign-in dialog opens. The focus is in the email address field. Double-tap the screen to show the on-screen keyboard and type your organizational address. When done, swipe right to the Next button, and double-tap the screen.

  8. Your organization's sign-in page opens. Swipe right until you hear "Password, edit box," and double-tap the screen. Type your password using the on-screen keyboard. When done, swipe right until you hear "Sign in," and double-tap the screen.

  9. Swipe right to the Account switcher button, and double-tap the screen.

  10. Swipe right until you hear the OneDrive for Business account you want to use and double-tap the screen.

    Your OneDrive for Business opens in the Files view.

Save a file to OneDrive for Business

If you have locally stored Office files on your phone, or if you create new files on your phone, save them to OneDrive for Business for safekeeping and easy access from any device.

  1. Make sure you're signed in to your OneDrive for Business account in the OneDrive app. Then open the file in the Office app you've created the file with, such as Word, Excel, or PowerPoint.

    Tip: If you've worked on the file recently, you'll find it in the Recent view.

  2. Swipe left or right until you hear "Files, button," "File, button," or "menu," and double-tap the screen. The menu opens.

  3. Swipe right until you hear "Save As, button," and double-tap the screen. The Save as dialog opens.

  4. Swipe left until you hear your OneDrive for Business, and double-tap the screen.

  5. To navigate within OneDrive for Business, swipe left repeatedly. Double-tap the screen to open folders. When in the location you want, swipe right until you hear "Save, button," and double-tap the screen. The file is now saved to the location you selected in your OneDrive for Business.

Download a file from OneDrive for Business

  1. Open the OneDrive app on your phone and browse to the file you want to download from OneDrive for Business to your phone. When you hear the file name, swipe right. You hear: "File commands, button." Double-tap the screen to open the menu.

  2. Swipe right until you hear "Save," and double-tap the screen. The default saving location is the Download folder. To accept, swipe right until you hear "Save," and double-tap the screen to save.

    If you want to save to another location, swipe left until you hear "Navigate up, button," and double-tap the screen. Then swipe right until you hear the location you want to save to, and double-tap the screen to open the folder. To save, swipe right to the Save button, and double-tap the screen.

    The file is downloaded to your device.

Share a file from OneDrive for Business

  1. Browse to the file you want to share in OneDrive for Business on your phone. When you hear the file name, swipe right. You hear: "File commands, button." Double-tap the screen to open the menu.

  2. Swipe right until you hear "Share," and double-tap the screen. A list of options opens. To hear the options, swipe right. To select an option, double-tap the screen.

    The upcoming dialog depends on the selected method of sharing. To navigate, swipe right or left. To select, double-tap the screen.

Stop sharing a file

  1. Browse to the file you want to stop sharing in OneDrive for Business. When you hear the file name, swipe right. You hear: "File commands, button."

  2. Swipe right until you hear "Details, button," and double-tap the screen.

  3. Swipe right until you hear: "Shared with." You've reached the list of people the file is currently shared with. Swipe right to move through the list.

  4. When you hear the person you want to stop sharing with, double-tap the screen. A dialog opens. Swipe right until you hear "Stop sharing," and double-tap the screen to select.

  5. Swipe right until you hear "OK, button," and double-tap the screen. You've stopped sharing the file with the selected person.

Sign out of OneDrive for Business

  1. In the OneDrive app on your phone, swipe right until you hear "Me, pivot," and double-tap the screen.

    Note: If you have more than one account in OneDrive, sign-out applies to the account that you're currently signed in with. To change the account you're using, in OneDrive, swipe left or right until you reach the Account switcher button in the top left corner of the screen, and double-tap the screen. A menu listing the accounts opens. Swipe right to move through the menu, and double-tap the screen to select.

  2. The Me menu opens. Swipe right until you hear "Sign out," and double-tap the screen. The Sign out dialog opens. Swipe right until you hear "OK, button," and double-tap the screen to complete signing out. You're signed out of OneDrive for Business and return to the Files view.

See also

Set up your device to work with accessibility in Office 365

Learn how to navigate OneDrive for Business using accessible features

Use Narrator, the built-in Windows screen reader, on your phone to store and share content in your OneDrive for Business.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a Windows phone. Some navigation and gestures might be different for a tablet or PC.

In this topic

Open OneDrive for the first time and add your OneDrive for Business account

By default, the OneDrive app on your phone is connected to the personal Microsoft account you used to set up your phone. To access your OneDrive for Business content, add your organizational account to the OneDrive app.

  1. On your phone's home screen, swipe left with two fingers to go to the Application list. Swipe left to use the search, or swipe right until you hear "OneDrive," and double-tap the screen.

  2. The app opens showing your OneDrive content in the All files view. Swipe left repeatedly until you hear "Menu, button, collapsed," and double-tap the screen.

  3. The menu opens and you hear: "Account and settings menu." Swipe right repeatedly until you hear "Account settings. Add or remove accounts, button," and double-tap the screen.

  4. You hear the account that's currently in use. Swipe right until you hear "Add account," and double-tap the screen.

  5. A list of available accounts opens. To move through the list, swipe right.

    If you've already added your organizational account to this phone, you can select it from the list. To select, double-tap the screen when you hear the account. Then swipe right repeatedly until you hear "Continue, button," and double-tap the screen. Your OneDrive for Business opens in the All files view.

    If you haven't signed in with your organizational account yet, continue with the following steps:

    1. Swipe right repeatedly until you hear: "Work or school account. Assigned by your organization." Double-tap the screen.

    2. Swipe right repeatedly until you hear "Continue, button," and double-tap the screen.

    3. The Let's get you signed in screen opens. Swipe right until you hear "Use another account, button," and double-tap the screen.

    4. Type your organizational email address using the on-screen keyboard. When done, swipe right repeatedly to move to the Enter key in the bottom-right corner of the keyboard, and double-tap the screen.

    5. You hear: "Sign in to your account. Enter password." Use the on-screen keyboard to type your password. When done, swipe right repeatedly to move to the Enter key in the bottom-right corner of the keyboard, and double-tap the screen.

      You hear "Adding account," and your OneDrive for Business opens in the All files view.

Upload a file to OneDrive for Business

If you have locally stored Office files on your Windows Phone, you can upload them to OneDrive for Business for safekeeping and easy access from any device. You can also save files you create or edit on your phone directly to your OneDrive for Business.

Upload a file stored on your phone

You can move a locally stored Office file to your OneDrive for Business for easy access from any device.

  1. Make sure you're using your OneDrive for Business account in the OneDrive app. Then open the File Explorer app from the Application list or your phone's home screen, if it is pinned.

  2. Swipe right until you hear "This Device," and double-tap the screen.

    Tip: If you've worked on the file recently, you'll find it in the Recent folder as well.

  3. To navigate folders and files, swipe right or left. To open a folder, double-tap the screen. When you hear the item you want to upload, double-tap the screen with two fingers. The context menu opens.

  4. Swipe right repeatedly until you hear: "Share, menu item." Double-tap the screen.

  5. The Share page opens. To select your OneDrive for Business as the saving location, swipe right until you hear "OneDrive," and double-tap the screen.

  6. OneDrive opens. The focus is on the first content item. Swipe left repeatedly until you hear "Add, App bar, button," and double-tap the screen. The file is uploaded to your OneDrive for Business.

Save a file directly to OneDrive for Business

Before saving to OneDrive for Business, make sure you're signed in to OneDrive for Business on your phone.

  1. When you're done editing the Word, Excel, or PowerPoint file you want to save to OneDrive for Business, swipe left or right until you hear "Quick access commands toolbar, File button," and double-tap the screen.

  2. Swipe right repeatedly until you hear "Save," and double-tap the screen.

  3. The Save view opens. Swipe right until you hear "Save a copy of this file" or "Export this file," depending on what you want to do. Then double-tap the screen.

  4. The Choose an app view opens. Swipe right to OneDrive and double-tap the screen.

  5. The OneDrive app opens in the All files view. Navigate to the location where you want to save the file. Then swipe right until you hear "Next, App bar, button," and double-tap the screen.

  6. To save the file with the same file name and file type, just double-tap the screen and the file is saved. To change the file name or type, continue to the next step.

  7. To change the file name, swipe right until you hear "File name, editable text, <the current file name>," and double-tap the screen. Type the new name using the on-screen keyboard.

    To change the file type, swipe right until you hear: "File type, <the current file type>, combo box," and double-tap the screen. If there are other options available, swipe right to move down on the list. Double-tap the screen to select.

  8. When done, swipe right repeatedly until you hear "Save a copy, App bar, button" or "Export, App bar, button" and double-tap the screen.

    The file is saved to your OneDrive for Business.

Download a file from OneDrive for Business

  1. Open the OneDrive app on your phone and browse to the file you want to download from OneDrive for Business to your phone. When you hear the file name, double-tap the screen with two fingers. A context menu opens.

  2. Swipe right until you hear "Download, menu item," and double-tap the screen.

  3. File Explorer opens. To navigate the folders, swipe right or left. To open a folder, double-tap the screen. When in the location you want to save to, swipe right until you hear "Done, App bar, button," and double-tap the screen.

    The file is saved to the selected location on your phone.

Share a file from OneDrive for Business

  1. Open the OneDrive app on your phone and browse to the file you want to share from OneDrive for Business. When you hear the file name, double-tap the screen with two fingers. A context menu opens.

  2. You hear: "Menu, pop up window, Share, menu item." Double-tap the screen. A list of options opens. To hear the options, swipe right. To select an option, double-tap the screen.

    The upcoming dialog depends on the selected method of sharing. To navigate, swipe right or left. To select, double-tap the screen.

Stop sharing a file

  1. Open the OneDrive app on your phone and browse to the file you want to stop sharing in OneDrive for Business. When you hear the file name, double-tap the screen with two fingers. A context menu opens.

  2. You hear: "Menu, pop up window, Share, menu item." Double-tap the screen. A list of options opens. Swipe right until you hear "View people shared with, button," and double-tap the screen.

  3. You hear the name of the first person the file is shared with and the current permission level. If there are more people, you can navigate down on the list by swiping right. When you hear the name and the permission level of the person you want stop sharing with, double-tap the screen.

  4. Swipe right until you hear "Nonselected, Remove permission, 3 of 3, radio button," and double tap the screen to select. Swipe right to the OK button, and double-tap the screen. The permissions are updated and you've stopped sharing the file with the selected person.

Sign out of OneDrive for Business

  1. Open the OneDrive app on your phone. Swipe left repeatedly until you hear "Menu, button, collapsed," and double-tap the screen.

  2. The menu opens and you hear "Account and settings menu" followed by the account you're signed in with. If you're signed in with more than one account, you hear the number of accounts. Swipe right repeatedly until you hear "Account settings. Add or remove accounts, button," and double-tap the screen.

  3. The focus is on the account you're signed in with. If you're signed in with several accounts, the focus is on the first account.

    To sign out of the first account, swipe right. You hear: "Sign out, link." Double-tap the screen.

    To sign out of another account, swipe right until you hear the account name, then double-tap the screen. Swipe right. You hear: "Sign out, link." Double-tap the screen.

See also

Learn how to navigate OneDrive for Business using accessible features

Use Narrator, the built-in Windows screen reader, and keyboard shortcuts to store and share files to your OneDrive for Business.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use OneDrive for Business in your web browser, the keyboard shortcuts are different from desktop use. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not to OneDrive for Business.

In this topic

Open OneDrive for Business

  1. In your browser, go to the Office login page and sign in with your organizational credentials.

  2. Press the Tab key repeatedly until you hear "Apps, go to OneDrive for Business, link," and press Enter. Your OneDrive for Business opens.

Open an item in OneDrive for Business

  1. In OneDrive for Business, use the Tab key to navigate to the correct section, and then the Up and Down arrow keys to navigate to the item you want to open.

  2. When you hear the name of the item, or "Link" followed by the name of the item, you can press Enter to open the item.

Upload an item to OneDrive for Business

Upload a file or folder from your computer to OneDrive for Business.

  1. In OneDrive for Business, navigate to the location you want to upload the item to.

  2. Press Shift+Tab key repeatedly until you hear: "Commands, <the first command>." Press the Down arrow key until you hear "Group, Upload," or "Upload, collapsed, menu item," and press Enter.

  3. A menu opens and you hear "Menu, menu," or "Upload, menu." Press the Tab key to move through the items. When on the type of item you want to upload, press Enter.

  4. A File Explorer window opens. The focus is in the File name field. Navigate to the file you want to upload using the Tab and arrow keys, or type the name of the file into the field (if the file is located in the folder that's currently open). Press Enter to upload. The File Explorer window closes and the file is uploaded to your OneDrive for Business.

Download an item from OneDrive for Business

Download a file or folder from OneDrive for Business to your computer.

  1. In OneDrive for Business, navigate to the item you want to download, and press Enter to select the item if it's not selected already.

  2. Press the Shift+Tab key repeatedly until you hear: "Commands, <the first command>." Press the Down arrow key until you hear "Group, Download," or “Menu item, Download,” and press Enter.

  3. You hear: "Notification text. What do you want to do with <name of the item>? From: <location>." Press the Tab key until you hear "Save, button," and press Enter.

  4. The item is downloaded to your computer and you hear "<name of the item> finished downloading." To open the item or its folder location, press the Shift+Tab key until you hear the option you want, and press Enter.

Share an item from OneDrive for Business

You can share files and folders stored in your OneDrive for Business with others in your organization by, for example, sending a link to the item directly from OneDrive for Business. The link is sent by email.

  1. In OneDrive for Business, go to the item you want to share, and press Enter to select the item, if it's not already selected.

  2. Press the Shift+Tab key repeatedly until you hear: "Commands, <the first command>." If the first command is Share, press Enter. If the first command is something else, press the Down arrow key until you hear "Group, share," or "Menu item, Share," and press Enter.

  3. The Send Link dialog opens. The focus is in the email address field. Type the email address of person you want to share with and press Enter. If you want to invite others, type another email address and press Enter.

  4. To add a message to send with the link, press the Tab key until you hear "Add a message, optional," and press Enter. Type your message. When done, press the Tab key to move to the Send button. Press Enter to send.

Stop sharing an item

  1. In OneDrive for Business, go to the item you want to stop sharing, and press Enter to select the item, if it's not already selected.

  2. Press the Right arrow key until you hear "Button, Sharing column, Shared, column header Sharing, column 7 of 7," and press Enter.

  3. The Details info pane opens. Press the Tab key until you hear "View permissions," and press Enter.

  4. The Manage Access dialog opens. Press the Tab key until you hear "Stop sharing, button," and press Enter.

  5. The Stop sharing? dialog opens. Press the Tab key. You hear: "Stop sharing, button." Press Enter to select and stop sharing. To close the Manage Access dialog, press Esc.

Sign out of OneDrive for Business

When you select to sign out of OneDrive for Business, you're signed out of your Office 365 account.

  1. In OneDrive for Business, press the Tab key or Shift+Tab repeatedly until you hear: "User settings. Use the down arrow to use the My account pane to view and edit your account and sign out, menu item." Press Enter.

  2. The My accounts pane opens. Press the Tab key until you hear "Sign out, link," and press Enter.

See also

Learn how to navigate OneDrive for Business using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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