Add a picture to a SmartArt graphic

Pictures or images can be an integral part of creating a compelling document, worksheet, or presentation, and it is easy to insert a picture into your SmartArt graphic. For help with creating a SmartArt graphic in the Picture Organization Chart layout, see Create an organization chart with pictures.

A fill is the interior of a shape. You can add a picture fill to any shape, and some shapes in SmartArt graphics are designed to be placeholders for pictures. By using a layout with a picture placeholder shape, you can obtain a more professional-looking SmartArt graphic, because picture placeholders are designed to work well with an entire SmartArt graphic.

SmartArt graphic with picture placeholders

You can add a picture to an individual shape, or you can add a picture to the entire background of your SmartArt graphic. Most shapes contain a placeholder for text that reads [Text]. When you add a picture to a shape that contains a placeholder for text, the placeholder for text remains in the shape. The placeholder for text will not print or display in a presentation.

To remove the placeholder for text from a shape so that it does not appear when you are editing your SmartArt graphic, click the shape, type some text, click outside the shape, and then click the shape again and delete the text that you added.

Picture placeholders cannot be deleted, but you can apply a fill to make them invisible. If you add a picture and then later delete it, the picture placeholder returns. Picture placeholders cannot be copied, are not printed, and are not displayed in a presentation.

Not all SmartArt graphics have picture placeholders. If you choose a layout that does not have a picture placeholder, you can add a picture fill to the shape or switch to another layout.

  1. Click the center of the picture placeholder inside the SmartArt graphic shape.

    picture placeholder
    Picture placeholder
  2. From the Insert Pictures box, find the picture you want to use from a file, online, or from the handy icons collection

  3. Click the picture or icon you want, and then click Insert.

  4. To edit the properties of the picture after you've inserted it, right-click the picture, click Format Shape, and do any of the following:

    • On the Format Picture panel, click the Picture icon to find options to adjust the picture color, brightness, or contrast.

    • On the Format Picture panel, click the Fill & Line icon, and click Fill to find options to adjust transparency and move the picture where you want it.

Note: To add more than one picture to a single SmartArt graphic shape, group the pictures into a single picture that you save or copy before adding.

  1. Click the SmartArt graphic shape where you want to add a picture fill.

    To add the same fill to multiple shapes, select the first shape, and then press and hold CTRL while you select the other shapes.

  2. On the Format tab, under SmartArt Tools, click the arrow next to Shape Fill.

    If you don't see the SmartArt Tools or Format tabs, make sure you selected a SmartArt graphic.

  3. Click Picture, locate the folder that contains the picture that you want to use, click the picture file, and then click Insert.

    Note: When you select multiple shapes and apply a picture fill, each shape will be filled with the whole picture. The picture will not span the selected shapes.

  4. To change the picture after you've inserted it, right-click the picture, click Format Shape, and do any of the following:

    • To center, stretch, or shrink the picture: On the Format Picture panel, click the Fill & Line icon to find the Offset options to move the picture around.

    • To change how much you can see through the picture: On the Format Picture panel, click the Fill & Line icon, and then click Fill. Move the Transparency slider, or enter a number in the box next to the slider.

Note: To add more than one picture to a single SmartArt graphic shape, group the pictures into a single picture that you save or copy before adding.

  1. Copy the image or picture that you want to use.

  2. Click the shape in the SmartArt graphic where you want to paste the picture.

    To add the same picture to multiple shapes, select the first shape, and then press and hold CTRL while you select the other shapes.

  3. On the Home tab, click Paste.

  4. To change the picture after you've inserted it, right-click the picture, click Format Shape, and do any of the following:

    • To center, stretch, or shrink the picture: On the Format Picture panel, click the Fill & Line icon to find the Offset options to move the picture around.

    • To change how much you can see through the picture: On the Format Picture panel, click the Fill & Line icon, and then click Fill. Move the Transparency slider, or enter a number in the box next to the slider.

Note: To add more than one picture to a single SmartArt graphic shape, group the pictures into a single picture that you save or copy before adding.

  1. Right-click the border of the SmartArt graphic where you want to add a background picture, and then click Format Object.

  2. On the Format Shape panel, click the Fill & Line icon, click Fill, and then click Picture or texture fill.

  3. Under Insert from, click one of the following:

    • To insert a picture from a file, click File, locate the folder that contains the picture that you want to use, click the picture file, and then click Insert.

    • To insert a picture that you copied to the Clipboard, click Clipboard.

    • To find pictures available online, click Online.

  4. To change the picture after you've inserted it, right-click the picture, click Format Shape, and do any of the following:

    • To center, stretch, or shrink the picture: On the Format Picture panel, click the Fill & Line icon to find the Offset options to move the picture around.

    • To change how much you can see through the picture: On the Format Picture panel, click the Fill & Line icon, and then click Fill. Move the Transparency slider, or enter a number in the box next to the slider.

Note: To add more than one picture to a single SmartArt graphic shape, group the pictures into a single picture that you save or copy before adding.

A fill is the interior of a shape. You can add a picture fill to any shape, and some shapes in SmartArt graphics are designed to be placeholders for pictures. By using a layout with a picture placeholder shape, you can obtain a more professional-looking SmartArt graphic, because picture placeholders are designed to work well with an entire SmartArt graphic.

You can add a picture to an individual shape, or you can add a picture to the entire background of your SmartArt graphic. Most shapes contain a placeholder for text that reads [Text]. When you add a picture to a shape that contains a placeholder for text, the placeholder for text remains in the shape. The placeholder for text will not print or display in a presentation.

To remove the placeholder for text from a shape so that it does not appear when you are editing your SmartArt graphic, click the shape, type some text, click outside the shape, and then click the shape again and delete the text that you added.

Picture placeholders cannot be deleted, but you can apply a fill to make them invisible. If you add a picture and then later delete it, the picture placeholder returns. Picture placeholders cannot be copied, are not printed, and are not displayed in a presentation.

Not all SmartArt graphics have picture placeholders. If you choose a layout that does not have a picture placeholder, you can add a picture fill to the shape or switch to another layout.

Picture Organization Chart layout image

  1. Click the picture placeholder inside the shape in the SmartArt graphic.

    picture placeholder
    Picture placeholder shape
  2. Locate the folder that contains the picture that you want to use, click the picture file, and then click Insert.

  3. To edit the properties of the picture after you've inserted it, right-click the picture, click Format Shape, and do any of the following:

    • In the Picture window, adjust the color, brightness, or contrast.

    • Click Fill, and in the Fill window, adjust the stretch or transparency options.

Note: To add more than one picture to a single SmartArt graphic shape, group the pictures into a single picture that you save or copy before adding.

  1. Click the shape in the SmartArt graphic that you want to add a picture fill to.

    To add the same fill to multiple shapes, select the first shape, and then press and hold CTRL while you select the other shapes.

  2. Under SmartArt Tools, on the Format tab, in the Shape Styles group, click the arrow next to Shape Fill.

    SmartArt Tools Format tab image

    If you don't see the SmartArt Tools or Format tabs, make sure that you've selected a SmartArt graphic.

  3. Click Picture, locate the folder that contains the picture that you want to use, click the picture file, and then click Insert.

    Note: When you select multiple shapes and apply a picture fill, each shape will be filled with the whole picture. The picture will not span the selected shapes.

  4. To center, stretch, or shrink the picture, adjust the Stretch options.

  5. To specify how much you can see through the picture, move the Transparency slider, or enter a number in the box next to the slider.

Note: To add more than one picture to a single SmartArt graphic shape, group the pictures into a single picture that you save or copy before adding.

  1. Copy the image or picture that you want to use.

  2. Click the shape in the SmartArt graphic that you want to paste the picture into.

    To add the same picture to multiple shapes, select the first shape, and then press and hold CTRL while you select the other shapes.

  3. On the Home tab, in the Clipboard group, click Paste.

  4. To center, stretch, or shrink the picture, adjust the Stretch options.

  5. To specify how much you can see through the picture, move the Transparency slider, or enter a number in the box next to the slider.

Note: To add more than one picture to a single SmartArt graphic shape, group the pictures into a single picture that you save or copy before adding.

  1. Right-click the border of the SmartArt graphic that you want to add a background picture to, and then click Format Object.

  2. Click Fill, and then click Picture or texture fill.

  3. Under Insert from, click one of the following:

    • To insert a picture from a file, click File, locate the folder that contains the picture that you want to use, click the picture file, and then click Insert.

    • To insert a picture that you copied to the Clipboard, click Clipboard.

  4. To center, stretch, or shrink the picture, adjust the Stretch options.

  5. To specify how much you can see through the picture, move the Transparency slider, or enter a number in the box next to the slider.

  6. In the Format Shape dialog box, click Close.

Note: To add more than one picture to a single SmartArt graphic shape, group the pictures into a single picture that you save or copy before adding.

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