Work with photos in a picture library

Several photos in a slide show By adding photos and images to a picture library, you can efficiently organize them, easily view them in practical and dynamic ways, and conveniently access them for use on other pages.

What do you want to do?

Learn more about a picture library

Create a picture library

Upload pictures

Select pictures

View pictures

View and edit picture properties

Edit pictures

Download pictures

Delete pictures

Learn more about a picture library

A picture library enables you to share a collection of digital photos or graphics. Although photos can be stored in other types of SharePoint libraries, picture libraries have several advantages. From a picture library, you can view pictures in a slide show, download pictures in a specific size and format to your computer, and edit pictures with a picture editor that is compatible with SharePoint Technologies, such as Microsoft Office Picture Manager. You can also easily link to photos in your picture library from elsewhere on your site, such as pages, wikis, and blogs.

Consider creating a picture library if your team uses lots of graphics, such as logos and corporate images, or if you want to store photos of team events or product launches.

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Create a picture library

  1. Navigate to the site where you want to create the picture library.

  2. Click Site Actions Site Actions Menu , click View All Site Content, and then click Create Create Button .

    Note:  A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  3. Under Libraries, click Picture Library. In the Name box, type a name for the library. The library name is required.

    The name appears at the top of the library page, becomes part of the address for the library page, and appears in navigational elements that help users to find and open the library.

  4. In the Description box, type a description of the purpose of the library.

    The description is optional. The description appears at the top of the library page, underneath the name of the library.

  5. Click Create.

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Upload pictures

  1. Navigate to the site containing the picture library for which you want to upload pictures.

  2. Click the name of the library on the Quick Launch, or click Site Actions, click View All Site Content, and then in the Picture Libraries section, click the name of the picture library.

    Note:  A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  3. Do one of the following:

    Upload a single picture

    1. Click Upload Picture.

      The Select Picture dialog box displays. At this point, you can switch operations to uploading more than one picture by clicking Upload Multiple Files under the Name box.

    2. If necessary, decide whether you want to overwrite an existing file with the same name by selecting or clearing the Overwrite existing files check box. The default operation is to overwrite files with the same name.

    3. Click Browse, locate the picture file in the Choose File dialog box, select the file, and then click Open.

    4. Click OK.

    5. In the properties dialog box of the picture, you can optionally enter metadata about the picture, such as a filename, the date the picture was taken, a description of the picture, and one or more keywords.

    6. Click Save. If you want, you can click Cancel, and then enter the picture metadata later.

      Upload many pictures

    7. On the Upload menu, click the arrow, and then select Upload Multiple Pictures.

    8. If necessary, decide whether you want to overwrite an existing file with the same name by selecting or clearing the Overwrite existing files check box. The default operation is to overwrite files with the same name.

    9. Do one of the following:

      Use the Select Picture dialog box

      • Do one of the following:

        Use Windows Explorer

        1. In a separate Windows Explorer window, locate and select the picture files you want to upload, and then drag them to the Select Picture dialog box.

        2. If necessary, decide whether you want to overwrite existing files with the same name by selecting or clearing the Overwrite existing files check box. The default operation is to overwrite files with the same name.

        3. After each file is identified, you can decide not to upload that file by clicking Remove.

        4. Click OK to upload each file.

        5. After all files are uploaded, click Done.

          Use the Open dialog box

        6. Click Browse for files, locate the picture files in the Open dialog box, select the files, and then click Open.

          Use a picture editor

          In some cases, a SharePoint-compatible picture editor, such as Microsoft Office Picture Manager, may open.

      • Follow the instructions in the picture editor for selecting multiple files and uploading them. If a file you are uploading has the same name as an existing file in the library the picture editor may prompt you to change the name.

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Select pictures

  1. Navigate to the site containing the picture library for which you want to select pictures.

  2. Click the name of the library on the Quick Launch, or click Site Actions, click View All Site Content, and then in the Picture Libraries section, click the name of the picture library.

    Note:  A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  3. Do one of the following:

    Select one picture

    • Select the checkbox next to the picture, thumbnail, or detail item.

      By default, if you are displaying a Details view, a preview of the picture is displayed at the top of Quick Launch.

      Select multiple pictures

    • Select the checkboxes next to each picture, thumbnail, or detail item.

      With multiple pictures displayed, you can quickly display just the selected pictures by using the Selected Picture view.

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View pictures

  1. Navigate to the site containing the picture library for which you want to view pictures.

  2. Click the name of the library on the Quick Launch, or click Site Actions, click View All Site Content, and then in the Picture Libraries section, click the name of the picture library.

    Note:  A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  3. Do one of the following:

    • To display picture details and columns in a table-like format, click the arrow next to the View command, select All Pictures, and then select Details.

    • To display pictures in a smaller size, click the arrow next to the View command, select All Pictures, and then select Thumbnails.

    • To display pictures in a horizontal group of five, click the arrow next to the View command, select All Pictures, and then select FilmStrip.

    • To display all pictures like a slide presentation (regardless of the currently selected pictures) click the Actions menu, and then click View Slide Show.

      Tip:  To create a similar, automatic slide presentation on a page, you can insert the Picture Library Slideshow Web Part, which lets you control the duration of picture display, whether to display pictures in random or sequential order, and how to display certain picture properties.

    • To display only selected pictures, select the pictures you want to display, click the arrow next to the View command, and select Selected Pictures.

  • You cannot display a picture library in Datasheet view.

  • If you do not see the Details, Thumbnails, and Filmstrip commands, make sure the current view is using the default view style.

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View and edit picture properties

  1. Navigate to the site containing the picture library for which you want to view and edit picture properties.

  2. Click the name of the library on the Quick Launch, or click Site Actions, clickView All Site Content, and then in the Picture Libraries section, click the name of the picture library.

    Note:  A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  3. To display the picture’s properties dialog box, do one of the following:

    • If the current view displays a thumbnail, then click the thumbnail.

      At this point, if you want to edit the picture properties, on the dialog box ribbon, click Edit Item.

    • If the current view displays picture details, hover over the name, click the dropdown arrow to display the Edit menu, and then select the View Properties or Edit Properties command.

      Important:  If you cannot locate the Edit menu, make sure the current view has the column, Name (linked to document with Edit menu) displayed.

  4. Make changes to the picture properties. You can do the following:

    • Change the name. For example, more than one picture in the library has the same name and you want to disambiguate the names.

    • Add a date for when the picture was taken. For example, you want to chronologically organize and track pictures.

    • Enter a description of the picture. For example, you want to provide more information about the picture for other users.

    • Enter one or more keywords. For example you want to make it easier to search for the picture or create custom views.

      Depending on how your picture library was set up, there may be more properties to view and edit.

  5. Click Save.

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Edit pictures

To edit pictures by using the Edit command, you must have a SharePoint-compatible picture editor, such as Microsoft Office Picture Manager, installed on your computer. If you don’t have a SharePoint-compatible picture editor, you can edit the pictures by downloading the pictures, making changes and saving the files, uploading the pictures, and then overwriting the original files.

  1. Navigate to the site containing the picture library for which you want to edit pictures.

  2. Click the name of the library on the Quick Launch, or click Site Actions, click View All Site Content, and then in the Picture Libraries section, click the name of the picture library.

    Note:  A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  3. Select one or more pictures.

  4. Click the Actions menu, and then click Edit.

    If available, a SharePoint-compatible picture editor opens.

  5. Edit the pictures, and then exit the picture editor program.

  6. To return to the library, click Go back to <Picture library name>.

    Note:  Do not click this command until you have finished working in the picture editor. If you have not finished editing the pictures, switch to the picture editor and then finish making your edits.

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Download pictures

  1. Navigate to the site containing the picture library for which you want to download pictures.

  2. Click the name of the library on the Quick Launch, or click Site Actions, click View All Site Content, and then in the Picture Libraries section, click the name of the picture library.

    Note:  A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  3. Select one or more pictures.

  4. Click the Actions menu, and then click Download.

  5. Do one of the following:

    • To use the current default settings, under Select a size, select the file size you want.

    • To control the size, format, and degree of compression, click set advanced download options.

      You can choose a different file format, such as JPEG, TIF, BMP, GIF, and PMG, choose several predefined widths and heights, or use a specific percentage of compression.

    • To include the files in an Outlook message, Word document, PowerPoint presentation, or Excel file Excel worksheet, click Send pictures to.

      In the Send Pictures dialog box, you can decide whether to insert the pictures into an open file or a new file. You can also click Options to control the size.

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Delete pictures

  1. Navigate to the site containing the picture library for which you want to delete pictures.

  2. Click the name of the library on the Quick Launch, or click Site Actions, click View All Site Content, and then in the Picture Libraries section, click the name of the picture library.

    Note:  A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

  3. Select one or more pictures.

  4. Click the Actions menu, and then click Delete.

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