View workflow tasks

All of the tasks involved with a workflow are recorded in the tasks list that is associated with the workflow. The tasks list for a workflow is designated when the workflow is added to a list, library, or content type. A workflow can use the default Tasks list for the site, or it can use a custom tasks list that is unique to the workflow.

Note:  In some cases, an organization may restrict users' permission to view a workflow tasks list, especially if workflow tasks involve sensitive or confidential information.

Find more information about workflows and related features in the See Also section.

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View workflow tasks in the Tasks list

Locate a custom tasks list and view all the tasks for a workflow in progress

View workflow tasks in the Tasks list

If a workflow records all workflow tasks in the default Tasks list for a site, you can use the My Tasks filter to locate and view your workflow tasks.

Note:  You can use a task list for both workflow and non-workflow tasks. If you expect a large number of tasks or there are different permissions requirements, you may find it easier to use one task list exclusively for workflow task and another task list for non-workflow task.

  1. On the Quick Launch, click Tasks to view the tasks for the site.

    If Tasks does not appear on the Quick Launch, on Site Actions menu, click View All Site Content, and then click Tasks.

  2. In the ribbon, click the List tab.

  3. In the Manage Views group, click the Current View down arrow and select the view that you want, such as My Tasks.

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Locate a custom tasks list and view all the tasks for a workflow in progress

If the workflow for which you want to view tasks does not record workflow tasks in the default Tasks list, you can locate the custom tasks list for the workflow by going to the Workflow Status page for the workflow item.

  1. Go to the list or library where the workflow item is saved.

  2. Point to the document or item that is involved in the workflow, click the arrow that appears, and then click Workflows.

  3. Under Running Workflows, click the name of the workflow for which you want to view tasks.

  4. On the Workflow Status page, under Tasks, click the link to the tasks list for this workflow.

    Note:  The link is at the end of the text immediately after the Tasks section title.

  5. In the ribbon, click the List tab.

  6. In the Manage Views group, click the Current View down arrow and select the view that you want, such as My Tasks.

    Note:  If you already know the name for the custom tasks list for a workflow, you can click Site Actions, click View All Site Content, and then click the name of the list.

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