View project cost totals

After entering any of the various rate-based resource costs, cost resources, and fixed costs, you’re ready to check if the overall project cost is within budget, but it’s not very clear where to find that cost total.

That’s because cost totals for the project, tasks, resources, and assignments are available in different views, and for some cost totals you open the Cost table to see them.

Let’s start with showing the total cost for the entire project:

  1. Click Project > Project Information.

    Project Information on the Project tab
  2. In the Project Information dialog box, click Statistics.

  3. In the Project Statistics dialog box, review the cost totals for the project in the Cost column.

Tip:  You can also see this cost total on the project summary task in the Gantt Chart view. If it’s not shown, check the Project Summary Task box on the Format tab.

Project Summary Task on the Format tab

View cost totals for tasks

  1. Click View > arrow next to Gantt Chart.

    Gantt Chart button on the View tab
  2. Click More Views.

    Gantt Chart menu
  3. In the Views list, pick Task Sheet, and click Apply.

  4. Click View > Tables, Cost to apply the Cost table.

    Cost table in the Tables menu
  5. In the Total Cost field, review the cost total for tasks.

    Press Tab to move to this field if you don’t see it.

View total costs for resources

  1. Click View > Resource Sheet.

    Resource Sheet on the View tab
  2. Click View > Tables, Cost to apply the Cost table.

    Cost table in the Tables menu
  3. Review the cost columns.

View total costs for assignments

  1. Click View > Task Usage.

    Task Usage button on the View menu

    This view shows tasks with the resources that are assigned to them.

  2. Click View > Tables, Cost to apply the Cost table.

    Cost table in the Tables menu
  3. Review the costs columns.

    The cost of each task reflects the resources assigned to it.

More about costs

Enter rate-based costs for people and materials

Enter equipment costs and other cost resources

Enter fixed costs for tasks

Enter actual costs manually

Share Facebook Facebook Twitter Twitter Email Email

Was this information helpful?

Great! Any other feedback?

How can we improve it?

Thank you for your feedback!

×